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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE FINANCE AND STRATEGY COMMITTEE HELD ON TUESDAY, 13 NOVEMBER 2007 AT 3:00PM

1. APOLOGIES

   That the apology for lateness from the Mayor be accepted.

   CARRIED

2. EXTRAORDINARY BUSINESS

   2.1

   EXTRAORDINARY BUSINESS ITEM - REDIRECTION OF SURPLUS EVENT SPONSORSHIP FUNDS FOR WAITANGI DAY CELEBRATION AND THE ELLERSLIE INTERNATIONAL FLOWER SHOW

   The General manager finance advised that an extraordinary item of business is required for consideration at the 13 November 2007 Finance and Strategy Committee meeting. This item would normally be considered by the Arts, Culture and Recreation Committee which will not be meeting until early December 2007. A decision is required by 19 November 2007 regarding the Ellerslie International Flower Show.

   
   That an extraordinary business item be added to the agenda as item 5 regarding the redirection of event sponsorship funds for the Ellerslie International Flower Show noting that a decision is required by 19 November 2007 which is before the next Council meeting being held on 22 November 2007.

   CARRIED
    

   2.2

   EXTRAORDINARY BUSINESS ITEM - CHIEF EXECUTIVE TO REPORT ON COUNCIL LOGO AND LEGAL ACTION BY TRIANGLE TV

   Councillor Casey advised that an extraordinary item of business is required for consideration at the 13 November 2007 Finance and Strategy Committee meeting. This item would normally be considered at the Finance and Strategy Committee meeting to be held in early December 2007. Councillor Casey would like the Council to be formally briefed on the processes around the new city council logo and on the legal challenge from Triangle TV or be able to have input into any decision-making regarding the logo prior to the 13 December 2007 Council meeting. [ATTACHMENT 2.2]

   Councillor Casey moved:

   That an extraordinary business item be added to the agenda as item 6 regarding the processes around the new city council logo and on the legal challenge from Triangle TV noting that the next meeting of the Finance and Strategy Committee is not until December 2007 and Council needs to be appraised of any legal advice received so that it can decide on what action needs to taken.

   A division was called for, voting on which was as follows:

   For the Motion:	Against the Motion:
   Cr Cathy Casey Cr Mark Donnelly Cr Richard Northey	Cr Doug Armstrong Cr Aaron Bhatnagar Cr Paul Goldsmith Deputy Mayor Cr David Hay Cr Peseta Sam Lotu-Iiga His Worship the Mayor

   The motion was declared LOST by 6 votes to 3.

3. PUBLIC FORUM

   There were no requests to speak in public forum.

   That item 5 be taken at this point.

   CARRIED

4. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   That the public be excluded from the following part(s) of the proceedings of this meeting.

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

   Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
   C1.	Voting at Auckland International Airport Limited's (AIAL) 2007 Annual General Meeting	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under 7.	Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains specific information about current directors and candidates to the board of Auckland International Airport Ltd (AIAL). Section 7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information about negotiations that will be carried out regarding appointments to the AIAL board. Making this information public, and therefore available to the other negotiating parties, would unreasonably disadvantage the council in these negotiations.	Section 48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

   CARRIED

5. REDIRECTION OF SURPLUS EVENT SPONSORSHIP FUNDS FOR WAITANGI DAY CELEBRATION AND THE ELLERSLIE INTERNATIONAL FLOWER SHOW

   That Chairman moved:

   1. That the Ellerslie Flower Show be congratulated on the high quality of its event, and that the Committee supports the retention of the event in the Auckland region at Manurewa Botanical Gardens.
   2. That it be noted that as the Ellerslie Flower Show occurs in Manukau City, in an Auckland Regional Council regional park, it is the primary responsibility of these two councils to fund the event.

      Cr Northey moved the following amendment:

   3. That an urgent decision of Council be prepared recommending that the Auckland City Council provide $50,000 annually for three years to deliver marketing and ancillary events to further support Manukau and the Auckland Regional Council's bid to retain the Ellerslie International Flower Show at the Botanic Gardens.

   A division was called for, voting on which was as follows:

   For the Motion:	Against the Motion:
   Cr Cathy Casey Cr Richard Northey	Cr Doug Armstrong Cr Aaron Bhatnagar Cr Mark Donnelly Cr Paul Goldsmith Deputy Mayor Cr David Hay Cr Peseta Sam Lotu-Iiga His Worship the Mayor

   The motion was declared LOST by 7 votes to 2.

   The Chairman put the following substantive motion:

   1. That the Ellerslie Flower Show be congratulated on the high quality of its event, and that the Committee supports the retention of the event in the Auckland region at Manurewa Botanical Gardens.
   2. That it be noted that as the Ellerslie Flower Show occurs in Manukau City, in an Auckland Regional Council regional park, it is the primary responsibility of these two councils to fund the event.

   CARRIED

   There being no further business the Chairman declared the meeting closed at 4:35 pm.