I hereby give notice that an extraordinary joint meeting of the

ENVIRONMENT, HERITAGE AND URBAN AND URBAN STRATEGY AND GOVERNANCE COMMITTEES

will be held as follows:

Members:

Environment, Heritage and Urban Strategy

Urban Form Committeeand Governance Committee

Ex Officio:

1. ELECTION OF CHAIRMAN FOR THIS MEETING

   Councillor Caughey will be nominated as Chairperson.

2. APOLOGIES

   Apologies have been received from Cr G Fryer, Cr J Hinchcliff and Cr V Walsh.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

5. BACKGROUND DISCUSSION DOCUMENT TO INFORM THE PROPOSED FRAMEWORK FOR ACHIEVING A SUSTAINABLE AUCKLAND

   P Pirrit
   Manager City Planning

   Attaching a report which outlines the background that sets out current council strategies, plans, projects and practices that contribute to a sustainable city. The document will provide reference/baseline information for the Mayoral Task Force on Sustainability.

   Recommending that the document "Background discussion document for developing a proposed framework for a Sustainable Auckland" be endorsed as the reference/baseline document for discussion with key stakeholders and to inform the work of the Mayoral Task Force on Sustainability.

   This report will be sent out under separate cover.

   [ATTACHMENT 5]

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