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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

PLANNING AND REGULATORY COMMITTEE

will be held as follows:

DATE:	Thursday, 14 April 2005
TIME:	9:30 am
VENUE:	Committee Room, Level 15
	Civic Administration Building
	1 Greys Avenue
	Auckland

Kevin Quensell

HEARINGS SERVICES MANAGER

Members:

Cr	Glenda	Fryer [Chair]
Cr	Christine	Caughey [Deputy Chair]
Cr	Neil	Abel
Cr	Doug	Armstrong, QSO
Dr	Cathy	Casey
Cr	Bill	Christian, JP
Cr	Toni	Millar
Cr	Graeme	Mulholland, JP
Cr	Noelene	Raffills
Cr	Penny	Sefuiva
Cr	Faye	Storer

Ex Officio:

His Worship the Mayor, Dick Hubbard, ONZM

Deputy Mayor, Dr Bruce Hucker, QSO

1. APOLOGIES

   An apology has been received from Councillor Abel.

2. CONFIRMATION OF MINUTES

   The minutes of the Planning and Regulatory Committee meeting held on Monday, 7 March 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and

   2. The presiding member explains at the meeting at a time when it is open to the public,-

      1. The reason why the item is not on the agenda; and

      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-

      1. That item is a minor matter relating to the general business of the local authority; and

      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   4.1. BANNER ADVERTISING

   Ian Robinson will address the committee on banner advertising.

5. REPORTS REQUESTED/PENDING

   K Quensell
   Hearings Services Manager	6 April 2005

   Attaching the reports requested/pending for the month of April 2005.

   Recommending that the reports requested/pending for the month of April 2005 from the Hearings Services Manger be received.

   [ATTACHMENT 5]

   Pages 1-2

6. UPDATE ON THE HORTICULTURAL SOILS ISSUE

   R Shirley
   Team Leader, Environmental Projects, City Planning	6 April 2005

   Attaching a report updating the committee on the horticultural soils issues, placing information on Land Information Memoranda (LIMs) and future testing of residual horticultural soils land. The report also contains updates on progress of the sampling trial as information becomes available.

   Recommending that the report of the Team Leader Environmental Projects, City Planning dated 6 April 2005 be received and that the committee be updated on the progress of the sampling trial as information becomes available.

   [ATTACHMENT 6]

   Pages 3-10

7. CENTRAL AREA WEST BUS PRIORITY – BYLAW ALTERATION

   S Cable
   Senior Transport Planner	24 March 2005

   Attaching a report scoping sheet outlining the Central Area West bus priority – bylaw alteration, which falls into two areas: section 25.5.5 which lists bus lanes, and section 25.5.8 which lists areas where buses may make special turning movements which are not available to other traffic.

   Recommending that the committee recommend to council that, subject to section 25.5.7 of the Consolidated Bylaw, section 25.5.5 of the Consolidated Bylaw be altered by resolution to include the clauses contained in the report scoping sheet of the Senior Transport Planner dated 24 March 2005.

   [ATTACHMENT 7]

   Pages 11-14

8. SETTING DOG REGISTRATION AND ANIMAL CONTROL FEES

   C Connell
   Animal Contract Manager	30 March 2005

   Attaching a report listing the dog registration fees for 2004-05. It is anticipated that Auckland city's needs in 2005-06 will remain unchanged, and therefore the dog registration fees and animal control fees can remained at their 2004-05 levels.

   Recommending that the dog registration fees and animal control fees remain at their current levels for the 2005-06 financial year.

   [ATTACHMENT 8]

   Pages 15-16

9. EXTENDING COUNCIL'S BOUNDARY DOWN TO MEAN LOW WATER

   C Craig
   Senior Planner, City Planning	31 March 2005

   Attaching a report informing the committee that the boundaries of Auckland city have been extended down to mean low water springs and this has been published by the Local Government (Auckland City) Boundary Alteration Notice 2005 which was gazetted on 24 March 2005.

   Recommending that the gazette notice containing the Auckland City Boundary Alteration Notice be widely distributed to groups in the council and the new boundaries be advertised for public information in the City Scene.

   [ATTACHMENT 9]

   Pages 17-18

10. SUSTAINABLE PLANNING AND RAILVOLUTION CONFERENCES

    I Maxwell
    Group Manager Implementation Planning	2 March 2005

    Attaching a report informing the committee about the Sustainable Planning and RailVolution conferences which are scheduled to take place in Bologna, Italy and Salt Lake City, Utah, USA respectively.

    Recommending that the committee nominate Councillor Fryer, Chair of the Planning & Regulatory Committee and Deputy Chair of the Transport & Urban Linkages Committee to attend the Sustainable Planning and RailVolution conferences.

    [ATTACHMENT 10]

    Pages 19-24

11. APPOINTMENTS

    K Quensell
    Hearings Services Manager	6 April 2005

    Council at its meeting held on 31 March 2005 resolved, inter alia:

    1. That Councillor Penny Sefuiva be appointed to the Planning and Regulatory Committee and that Councillor Christine Caughey be confirmed as an alternate member to the Hauraki Gulf Forum.

    Recommending that the resolution be received.

12. RESOURCE CONSENT NOTIFICATION

    K Quensell
    Hearings Services Manager	6 April 2005

    The Eden/Albert Community Board at its meeting held on 23 March 2005 resolved, inter alia:

    2. That the Planning & Regulatory Committee be requested to investigate the issue of officer delegations of notification and in particular, notification of resource consent applications regarding sites that are sensitive within the ward.
    3. That the Planning & Regulatory Committee be requested to explore the issues of variations of consent which, if submitted in the original application, would have justified a notification of the consent.

    Recommending that officers be requested to investigate and report to the Planning and Regulatory Committee on the issues raised in the report dated 12 March 2005 from Board Member Christopher Dempsey.

    [ATTACHMENT 12]

    Pages 25-30

13. TEMPORARY ADVERTISING BANNERS ON BUILDING SITES

    C Craig
    Senior Planner, City Planning	4 April 2005

    Attaching a report on the viability of temporary banner advertising on buildings/construction sites in Auckland city, as requested by the committee based on a presentation made by Ian Robinson of Amity Media at the February meeting of the Planning and Regulatory Committee.

    Recommending:

    that the committee confirms that it is either opposed to the trial as proposed by Amity Media, or

    that the committee grants a dispensation from the signs bylaw and the billboard signs bylaw and approves a two year trial of advertising signs on building sites by Amity Media, commencing 1 May 2005, subject to conditions.

    [ATTACHMENT 13]

    Pages 31-52

14. ENFORCEMENT OF ILLEGAL SIGNS – PONSONBY ROAD, JERVOIS ROAD, DOMINION ROAD

    W Adler
    Incident Management Project Manager	1 April 2005

    Attaching a report scoping sheet outlining the enforcement issues involved with illegal signs and billboards in Auckland city.

    Recommending that the overall issue of signage be considered within the wider context of city-wide needs for project type compliance work, so that a targeted approach can be applied to priority areas, and the resourcing requirements and costs of undertaking such work be fully understood.

    [ATTACHMENT 14]

    Pages 53-66

15. BANNER ADVERTISING – CONSTRUCTION SITES

    I McCormick
    Team Leader Incident Management	4 April 2005

    Attaching a report providing the committee with the requested responses to issues raised by Ian Robinson in his Public Forum presentation at the 10 February 2005 Planning and Regulatory Committee meeting.

    Recommending that Ian Robinson be advised that banners erected over structures during the course of construction are required to comply with billboard regulations under part 27B of the Billboards Bylaw.

    [ATTACHMENT 15]

    Pages 67-68

16. COMPLIANCE MONITORING AND ENFORCEMENT OF RESOURCE CONSENTS – OPERATIONS POLICY WITH SPECIFIC REFERENCE TO THE MATTERS ARISING IN RELATION TO THE DEVELOPMENT OF 17 KELLY STREET, MT EDEN

    A Gysberts
    Principal Planner, Auckland City Environments	5 April 2005

    Attaching a report outlining the operational policy and practice of Auckland City Environment's Compliance Monitoring team in respect of matters raised at the Planning Fixtures Committee meeting of 1 March 2005 with respect to the development of 17 Kelly Street, Mt Eden.

    Recommending that the report be received.

    [ATTACHMENT 16]

    Pages 69-75

17. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Kevin Quensell
    Hearings Services Manager	07 Apr 2005
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Auckland City District Plan: Isthmus Section – Proposed Variation To Plan Change 145 St Heliers Centre Plan	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Auckland City District Plan: Isthmus Section – Plan Modification 123a – Mt Eden Centre Plan	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Auckland City District Plan: Isthmus Section – Plan Modification 132a – Character Overlay	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C4	Proposed Plan Change 163 – Residential 1 And 2 Zone Provisions	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	That a right of appeal lies to the Environment Court against the final decision of the Committee	Section 48.2(a)(i)
    C2.	That a right of appeal lies to the Environment Court against the final decision of the Committee	Section 48.2(a)(i)
    C3.	That a right of appeal lies to the Environment Court against the final decision of the Committee	Section 48.2(a)(i)
    C4.	That a right of appeal lies to the Environment Court against the final decision of the Committee	Section 48.2(a)(i)