MINUTES OF A MEETING OF THE PLANNING AND REGULATORY COMMITTEE HELD ON THURSDAY, 11 MAY 2006 AT 9.30 am

1. APOLOGIES

   That apologies from Cr Mulholland due to illness, Cr Sefuiva, absent on council business and Cr Millar due to lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Planning and Regulatory Committee meeting held on Monday, 3 April 2006 be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   There were no requests to speak in public forum.

5. REPORTS PENDING / REQUESTED

   That the summary of Reports Pending / Requested for May, for the committee's information be received.

   CARRIED

6. CITY PLANNING GROUP QUARTERLY REPORT

   That the report of the Manager, City Planning, dated 19 April 2006 on key achievements in planning and regulatory matters for the last quarter be received.

   CARRIED

7. AUCKLAND CITY ENVIRONMENTS QUARTERLY OPERATIONAL REPORT JANUARY TO MARCH 2006

   1. That the report of the Group Manager, Auckland City Environments dated 24 April 2006 on the group's performance and key activities be received.
   2. That Auckland City Environments report back to the committee on the Good Neighbour Initiative, including threshold levels in November 2006.
   3. That the Eden Valley Business Association be informed of the process and timing of enforcement action relating to the Dominion Road Signs Project.

   CARRIED

8. MAINSTREET / NETWORK VISUALS CONTRACT

   1. That the report on the NetWork Visuals contract with council that deals with Mainstreet issues articulated during the 2004 Annual Plan hearings be received.
   2. That the Manager, Recreation and Community Services review the cross street banner contract with a view to considering approval of more than one supplier, and setting a set of operational practices which will assist mainstreet organisations to have greater flexibility over the use, installation and storage of banners.
   3. That the scope of this contract be approved by the Chairperson and Cr Millar.

   CARRIED

9. BYLAW REVIEW – PROGRESS TO DATE AND PROPOSED PROGRAMME FOR 2006/07

   That staff commence the reviews of the following parts of the Auckland City bylaws in the 2006/07 financial year:

   • Animals
   • Bathing, Health & Beauty Facilities
   • Construction
   • Cemeteries
   • Cultural & Recreational Facilities
   • Health Protection – Skin Piercing
   • Hostels

   CARRIED

10. REVIEW OF TEMPORARY LIQUOR BAN OVER GUY FAWKES WEEKEND (4-7 NOVEMBER 2005)

    That the committee endorses the use of liquor bans at special events in public places as an effective aid to maintaining crowd behaviour.

    CARRIED

11. FIREWORKS BAN RECOMMENDATION

    That the Planning and Regulatory Committee notes that the public places bylaw is currently being reviewed and the issue of whether or not to control fireworks will be assessed as part of this review.

    CARRIED

12. HERITAGE ISSUES

    That the Committee receive the information of the Western Bays Community Board meeting of 19 April 2006.

    CARRIED

13. SECOND GENERATION DISTRICT PLANS

    That the Planning and Regulatory Committee recommend to the Finance and Corporate Business Committee that the sum of $150,000 be included in the 2006/2007 Annual Plan and $300,000 in the 2007/2008 Annual Plan, for the establishment of and support for a programme of works that will achieve the creation of a second generation District Plan (2gDP).

    Cr Armstrong moved the following amendment:

    That officers report on the report and resolution of the Eden/Albert Community Board, taking into account the views of other community boards, and that the matter be reported back to this committee.

    A show of hands was called for which resulted in 4 votes cast for the amendment and 6 against. The amendment was declared  LOST by 4 to 6.

    The Chair moved the substantive motion:

    That the Planning and Regulatory Committee recommend to the Finance and Corporate Business Committee that the sum of $150,000 be included in the 2006/2007 Annual Plan and $300,000 in the 2007/2008 Annual Plan, for the establishment of and support for a programme of works that will achieve the creation of a second generation District Plan (2gDP).

    CARRIED

    Cr Christian, Cr Armstrong, Cr Raffills and Cr Millar requested their vote against the resolution be recorded.

14. APPROVAL TO MAKE PLAN CHANGE 11 (ST PATRICK'S CATHEDRAL BLESSED SACRAMENT CHAPEL) OF THE CENTRAL AREA SECTION OF THE DISTRICT PLAN OPERATIVE

    That the Planning and Regulatory Committee recommends to the full Council that:

    1. In accordance with clause 17(2) of the First Schedule of the Resource Management Act 1991 the council approves Plan Change 11 to the Central Area Section of the Operative District Plan being made operative, as the submission period has lapsed and no submissions are lodged.
    2. That the Manager: Central Area Planning be authorised to publicly notify the operative status of Plan Change 11 in accordance with (A) above.

    CARRIED

15. RESCHEDULING OF 10 AUGUST 2006 MEETING OF THE PLANNING AND REGULATORY COMMITTEE

    That the 10 August 2006 meeting of the Planning and Regulatory Committee be rescheduled to be held on Monday, 7 August 2006, commencing at 9.30am.

    CARRIED

    Cr Christian, Cr Armstrong, Cr Raffills and Cr Millar requested their vote against the resolution be recorded.

16. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Bylaws	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Options for controlling the location of brothels and commercial sex premises	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Update of Heritage Review and issues arising with scheduling private residences	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To maintain legal professional privilege.	[Section 7(2)(g)]
    C2.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C3.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12.45pm.