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Planning and Regulatory Committee
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MINUTES OF A MEETING OF THE
PLANNING AND REGULATORY COMMITTEE

HELD ON THURSDAY, 15 FEBRUARY 2007 AT 9:35 AM

PRESENT:

Councillors:

Glenda

Fryer

[Chair]

 

 

Neil

Abel

[until 10.06 item 12; from 10.08 item 12]

 

 

Doug

Armstrong, QSO

[until 10.36 item 6; from 10.40 item 6; until 10.49 item 7; from 10.51 item 8]

 

 

Dr Cathy

Casey

[until 10.45 item 6; from 10.48 item 6]

 

 

Christine

Caughey

 

 

 

Bill

Christian, JP

[until 9.55 item 4.1; from 9.57 item 4.1; from 9.58 item 4.1; until 10.00 item 4.1; from 10.05 item 12; until 10.29 item 12; until 11.03 item 10; from 11.05 item 10; from 11.20 item 15]

 

Deputy Mayor

Dr Bruce

Hucker, QSO

[from 9.44 am item 4.1; until 10.49 am item 7; from 10.58 am item 9; until 11.34 am item 15]

 

 

Toni

Millar, JP

[from 9.41 am item 4.1; until 10.01 am item 12; from 10.11 am item 12]

 

 

Graeme

Mulholland, JP

[from 9.37 am item 4.1; until 10.00 am item 4.1; from 10.08 am item 12; until; 10.53 am item 9; from 10.55 am item 9]

 

 

Noelene

Raffills

[from 10.11 am item 12; until 10.20 am item 12; from 10.45 am item 6; until 10.49 am item 7]

 

 

Penny

Sefuiva

[from 9.40 am item 4.1; until 9.50 am item 4.1; from 10.07 am item 12; from 10.45 am item 6; from 10.47 am item 6; until 10.49 am item 7; from 10.59 am item 10]

 

 

Faye

Storer

[from 10.01 am item 4.1; until 10.07 am item 12; from 10.09 am item 12;

until 10.12 am item 12; from 11.13 am item 13; until 11.17 am item 13]

 

 

 

 

 

ALSO PRESENT:

Councillor:

Richard

Northey, ONZM

[until 10.59 item 9; from 11.02 item 10, from 11.20 item 15; until 11.30 item C1]

 

 

 

 

 

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Planning and Regulatory Committee meeting held on Thursday, 14 December 2006, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1 NEW ZEALAND PLANNING INSTITUTE CONFERENCE, 27-30 MARCH 2007

    That an item of extraordinary business regarding the NZ Planning Institute Conference being held in Palmerston North from 27-30 March 2007 be considered at agenda item 16 for the reason that 'Earlybird' registration closes on 16 February 2007.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. SIGNS AND BILLBOARDS BYLAWS HEARINGS PANEL

    Cameron Brewer, representing Newmarket businesses, raised issues around the composition of the hearings panel for the Signs and Billboards Bylaws. He put forward the view that the hearings panel should be made up of a balance of political and independent representatives and advised that there was a growing perception that council was not interested in the business community's views.

    That Cameron Brewer be thanked for his presentation regarding the composition of the signs and billboards bylaws hearings panel.

    CARRIED

    That Item 12 be taken at this point.

    CARRIED

  5. Top REPORTS PENDING REQUESTED

    That the Reports Requested/Pending List of the Committee Manager dated 8 February 2007 be amended as follows:

    Row

    Target Date

    Report Title

    Reason for Update

    4

    July 2007

    Adequacy of liquor licensing qualifications screening

    Updated to indicate target date and that the matter of the adequacy of qualifications screening be raised with the NZQA and reported back to the Committee.

    5

    August 2007

    Interim alcohol bans

    Reporting officer updated to Community Planning

    Reports requested from Combined Committees

    2

    April 2007

    Report on how council can encourage and facilitate the implementation in existing residences of more energy efficient and sustainable building practices

    Target date updated to April 2007

    CARRIED

  6. Top NEW SIGNS AND BILLBOARDS BY-LAWS EDUCATION AND ENFORCEMENT/BUDGET IMPACTS

    That the budget impact of additional staff resources for education and enforcement, and for legal requirements, for the new signs and billboards bylaws be reported to Combined Committees for consideration as part of the 2007/2008 annual plan and budget.

    CARRIED

  7. Top LEGISLATION OF SIGNIFICANCE - SUBMISSION TO THE NEW ZEALAND FOOD SAFETY AUTHORITY ON THE PROPOSED IMPLEMENTATION OF THE DOMESTIC FOOD REVIEW

    That the Committee endorses Auckland City Council's submission to the New Zealand Food Standards Association on the "Domestic Food Review Transition Policy and Related Implementation Discussion Document".

    CARRIED

  8. Top EXEMPTIONS TO PART 14 OF AUCKLAND CITY CONSOLIDATED BYLAW 1998 - LIQUOR CONTROL IN PUBLIC PLACES

    That in accordance with clause 14.1.3 of the Auckland City Consolidated Bylaw, the Council's resolution on 9 September 2004 adopting a liquor ban in Mission Bay for Thursday to Saturday nights from 10pm to 6am is amended to exempt the following land from the ban during the following specified times only for the purpose of the named event:

    • Mission Bay, Selwyn Reserve (Mission Bay Jazz and Blues Festival)

    • 7.00pm - 12.00 midnight, Saturday 17 February (scheduled date); or

    • 7.00pm - 12.00 midnight, Sunday 18 February (rain date)

    CARRIED

  9. Top APPOINTMENT OF PLANNING COMMISSIONERS - PLAN CHANGE 194

    That Councillor Fryer [chair], Councillor Caughey, Councillor Raffills and Councillor Casey be appointed to hear submissions and make a recommendation to Council on Plan Change 194 which seeks to schedule nine buildings as category B heritage items within the Isthmus District Plan, with Councillor Storer and Community Board chairs Lindsey Rea, Lorraine Wilson and Graeme Easte as alternatives.

    CARRIED

    Councillor Armstrong requested that his vote against the motion be recorded.

  10. Top PLAN CHANGE 163 - RESIDENTIAL 1 AND 2 ZONES

    That the Group Manager City Planning report to the Committee's April 2007 meeting and the Environment, Heritage and Urban Form Committee's May 2007 meeting on how the matters in the recommendations of the hearings panel for Plan Change 163 may be progressed, including any cost implications.

    CARRIED

  11. Top URGENT DECISION - TEMPORARY LIQUOR BAN FOR THE AUCKLAND INTERNATIONAL CULTURAL FESTIVAL

    That the urgent decision dated 2 January 2007 endorsing the extension of the temporary liquor ban for the Auckland International Cultural Festival on 25 February 2007 be received.

    CARRIED

  12. Top SIGNS AND BILLBOARDS BYLAWS

    1. That the resolutions from the Hobson Community Board's 31 January 2007 meeting be received.

    2. That the Chair consider an appropriate independent commissioner, preferably with urban design expertise, to sit on the hearings panel for the Signs and Billboards Bylaws review.

    Cr Abel moved the following amendment:

    That the Chair appoint an appropriate independent commissioner, preferably with urban design expertise, to act as an advisor to the hearings panel for the Signs and Billboards Bylaws review.

    A show of hands was called for, voting on which was tied 3 votes for and 3 votes against the amendment.  The amendment was declared LOST on the Chair's casting vote.

    Councillors Caughey and Storer asked that their abstentions be recorded.

    The Chair put the substantive motion in parts:

    1. That the resolutions from the Hobson Community Board's 31 January 2007 meeting be received.

    CARRIED

    1. That the Chair consider an appropriate independent commissioner, preferably with urban design expertise, to sit on the hearings panel for the Signs and Billboards Bylaws review.

    CARRIED

    Councillor Sefuiva asked that it be noted that she did not vote on resolution B. Councillor Abel asked that his vote against resolution B be recorded.

  13. Top AUCKLAND CITY ENVIRONMENTS QUARTERLY OPERATIONAL REPORT

    That the quarterly operational report of the Group Manager Auckland City Environments, dated 30 January 2007, be received.

    CARRIED

  14. Top CITY PLANNING QUARTERLY REPORT

    That the quarterly operational report of the Group Manager City Planning, dated 23 January 2007, be received.

    CARRIED

    That Item 16 be taken at this point.

    CARRIED

  15. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Ground(s) under section 48(1) for the passing of this resolution

    C1.

    Inclusion Of Additional Buildings For Scheduling In The Acc Operative District Plan 1999 Isthmus Section

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.

    Reason to withhold information under section 7

     

    C1.

    To protect the privacy of natural persons, including that of deceased natural persons.

    [Section 7(2)(a)]

    CARRIED

    Councillors Armstrong, Millar, Mulholland and Raffills asked that their votes against the motion be recorded.

  16. Top NEW ZEALAND PLANNING INSTITUTE CONFERENCE

    That the Committee approves the attendance of up to four Councillors at the New Zealand Planning Institute Conference being held in Palmerston North from 27-30 March 2007.

    CARRIED

    There being no further business the Chair declared the meeting closed at 11.35am.