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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE PLANNING AND REGULATORY COMMITTEE HELD ON THURSDAY, 15 MARCH 2007 AT 9:30 AM

PRESENT:	Councillors:	Glenda	Fryer	[Chair]
		Neil	Abel	[until 9.56 am prior to item 4.2; from 10.10 am following item 4.2]
		Doug	Armstrong, QSO	[until. 10.27 item 7; from 10.35 item C1]
		Dr Cathy	Casey
		Christine	Caughey	[from 9.48am during item 4.2]
		Bill	Christian, JP
		Toni	Millar, JP	[from 10.36 am item C1]
		Graeme	Mulholland, JP	[until 9.55 am item 4.2; from 10.10 am following item 4.2]
		Noelene	Raffills
		Penny	Sefuiva	[until 10.15 am during item 6; from 10.29 am during item 7]
		Faye	Storer	[until. 9.56 am prior to item 4.2; from 10.10 am following item 4.2]

1. APOLOGIES

   That the apology from Councillor Millar for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Planning and Regulatory Committee meeting held on 15 February 2007 be confirmed as a true and correct record, subject to the following amendment:

   Item 12 - Signs and Billboards bylaws - Councillor Abel's amendment

   Record Councillor Caughey's vote against this amendment rather than abstention.

   CARRIED

   [Secretarial note: This item was deferred and discussed following item 6]

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. RESIDENTIAL 2 ZONE - PIP MULES

   The submitter advised that she was unable to attend the meeting due to other commitments.

   4.2. BYLAW CONSULTATION - DEPUTATION

   In response to a request from the Chair, the General Manager advised that it was not appropriate for the deputation and committee to explore specific questions regarding the signs and billboards bylaws, but it was quite appropriate to have a discussion about the principles of council's consultation process.

   Mr David Kirkpatrick clarified that he wished to speak to the committee about the principles that he believes council should follow in any consultation it does, and was invited to speak to his tabled submission.

   [ATTACHMENT 4.2]

   That David Kirkpatrick and deputation be thanked for their presentation to the committee regarding bylaw consultation.

   CARRIED

5. REPORTS PENDING REQUESTED

   That the Reports Requested/Pending List of the Democracy Advisor dated 9 March 2007 be amended as follows:

   Row	Target Date	Report Title	Reason for Update
   6	April 2007	Good Neighbour Programme	Inclusion of additional report.

   CARRIED

6. SIGNS AND BILLBOARDS BYLAW REVIEW - UPDATE ON COMMUNICATION, CONSULTATION, SUBMISSIONS AND HEARINGS

   That the report of the Bylaw Review Programme Manager dated 2 March 2007 be received.

   A division was called for, voting on which was as follows:

   For the Motion:	Against the Motion:
   Cr Neil Abel Cr Doug Armstrong Cr Dr Cathy Casey Cr Christine Caughey Cr Bill Christian Cr Graeme Mulholland Cr Noelene Raffills Cr Faye Storer Cr Glenda Fryer	-

   Deputy Mayor Dr Bruce Hucker, Cr Toni Millar and His Worship the Mayor were absent.

   The motion was declared CARRIED by 9 votes to zero.

7. PRIVATE PLAN CHANGE BY AUCKLAND CITY COUNCIL TO THE AUCKLAND REGIONAL COUNCIL - RAKINO ISLAND MOORING MANAGEMENT AREAS

   1. That the Committee notes that private plan change 1 was adopted in part and declined in part, and does not wish to appeal the decision of the Auckland Regional Council on private plan change 1 to the Auckland Regional Plan Coastal - mooring management areas Rakino Island to exclude Woody Bay and Home Bay.
   2. That the Manager City Planning undertake further research on the opportunities for land-based storage of smaller craft on Rakino Island and report back to the Committee with its findings.
   3. That the Manager City Planning write to Rakino residents and ratepayers who submitted on the private plan change advising them of Council's decision not to appeal the decision of the Auckland Regional Council on private plan change 1 - Rakino Island mooring management areas.
   4. That the Committee's resolutions be referred to the Waiheke Community Board for its information.

   CARRIED

8. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   That the public be excluded from the following part(s) of the proceedings of this meeting.

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

   Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
   C1.	Auckland Regional Policy Statement - Plan Change 10, Appeal Of Decisions On Submissions	Good Reason to withhold exists under section 7	Section 48(1)(a)

   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

   Item No.	Reason to withhold information under section 7
   C1.	To maintain legal professional privilege in relation to Council's position on aspects of the Auckland Regional Council's plan change 10.	[Section 7(2)(g)]

   CARRIED

   There being no further business the Chair declared the meeting closed at 10.50 am.