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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

TRANSPORT AND URBAN LINKAGES COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology has been received from Councillor Armstrong for early departure.

2. CONFIRMATION OF MINUTES

   The minutes of the Transport and Urban Linkages Committee meeting held on Monday, 2 April 2007 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. RESIDENTS PARKING - ANTHONY HOLMES

   Mr Anthony Holmes wishes to address the Committee regarding resident parking.

   4.2. RESIDENTS PARKING - PETER WORSLEY

   Mr Peter Worsley wishes to address the Committee regarding residents parking.

5. REPORTS REQUESTED PENDING

   Adam Milina
   Democracy Advisor	30 April 2007

   Reporting on the reports/requested pending list for the information of the Committee.

   Recommending that the report be received.

   [ATTACHMENT 5]

   Pages 1-4

6. AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI) NORTHERN SECTOR UPDATE

   Matthew Rednall
   Roads Manager	30 April 2007

   At the time the agenda was compiled, the report was not available, and will be tabled at the meeting.

7. REVIEW OF RESIDENTS ONLY PARKING SCHEME AND MANAGEMENT OF RESIDENTIAL PARKING  

   Donna Outram
   Delivery Planning Manager Alan Meharry Reporting Analyst	24 April 2007

   Seeking the approval of the Committee on changes to the management of Auckland City's residents parking scheme, including new operational guidelines and the phasing out of residents only permits to better meet Council's residents objectives.

   The primary purpose of the residential parking policy is to provide a framework to ration on-street spaces between competing groups, that is residents, visitors, business and commuters, in high demand areas.

   Recommending that the Committee recommends to Council that the proposed operational guidelines to replace the operational sections of the residential parking policy be endorsed and that the extensive communication campaign be launched to inform residents of Auckland City's position on residents parking, particularly for those looking to move to an area that has an existing scheme.

   [ATTACHMENT 7]

   Pages 5-26

8. BIKE STATION AND BIKE RENTAL FEASIBILITY

   Daniel Newcombe
   Senior Transport Planner	24 April 2007

   Updating the Committee on the investigation on the feasibility of two initiatives - 'Bike Station' for 300 bikes located at Britomart and a bike rental business using racks located across the CBD, that were presented at the April 2007 meeting.

   Recommending that the Group Manager Transport Strategy be requested to further investigate the feasibility of the Bike Station concept particularly the most appropriate location, scale, business model and facilities and that no further action be taken in relation to the bike rental business using racks located across the CBD.

   [ATTACHMENT 8]

   Pages 27-30

9. 0800 STOP 4 RED CAMPAIGN  

   Claire Dixon
   Senior Road Safety Co-ordinator	18 April 2007

   Updating the Committee on the results of the 0800 Stop 4 Red campaign that was launched on 1 March 2007 until 1 April 2007. The purpose of the educational campaign was to educate drivers of the risks of red light running and to provide the public the opportunity to inform Auckland City on the number of incidents seen in a month.

   Recommending that the report of the Senior Road Safety Co-ordinator, dated 18 April 2007, be received.

   [ATTACHMENT 9]

   Pages 31-35

10. GRANTING OF EASEMENT ACROSS PUBLIC CAR PARK

    Grant Sextone
    Acquisition, Disposals, Technical Services Manager	7 May 2007

    Reporting to the Committee on a property owned by Council at 760-770 Manukau Road, Royal Oak which is currently used as a public car park. The owner of 778-784 intends to develop the property and applied for legal access via Council's car park and was declined as it may potentially jeopardise future re-development at the car park.

    The owner subsequently submitted redevelopment plans utilising its own property for access directly off Manukau Road and at the 3 April 2007 Planning Fixtures Committee it was recommended that further consideration be given to granting access via Council's car park enabling a better safety and traffic management resolution.

    Recommending that the granting of the easement over the Council car park at 760-770 Manukau Road in favour of the property situated at 778-784 Manukau Road be approved, in order to facilitate better traffic management and urban design outcomes, subject to:

    • The full value of the easement to be paid by the applicant in accordance with Council's policy;
    • The location of the easement being able to be varied at Council's discretion should the car park be required for re-development at the applicants cost.

    [ATTACHMENT 10]

    Pages 36-43

11. MOUNT ALBERT ROAD/ SANDRINGHAM ROAD INTERSECTION IMPROVEMENT

    Paul Glucina
    Transport Planner Tsz Chiu Fung Assistant Transport Planner	19 April 2007

    Reporting to the Committee on the proposed improvements for the Mt Albert Road/ Sandringham Road intersection, to provide for the expedient completion of the State Highway 20 (SH20) Western Ring Route, including the Mt Roskill extension which is an essential component of the overall scheme to provide a safe and efficient transport system for the 2011 Rugby World Cup.

    Recommending that the Committee endorses the Mt Albert Road/ Sandringham Road intersection design for public communication and the commencement of negotiations to purchase a portion of land, in excess of that already designated, on the electricity sub-station site.

    [ATTACHMENT 11]

    Pages 44-58

12. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Adam Milina
    Committee Manager	30 April 2007
    Section 48, Local Government Official Information and Meetings Act 1987:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest (s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Quarterly Reporting On Business Performance	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) - To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains commercially sensitive information, that if released, would have a negative impact on the operation of the entity. Section 7(2)(h) - To enable the Council to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains commercially sensitive information, that if released, would have a negative impact on the operation of the entity.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7
    C2	Purchase Of Land for Strategic Purposes -Sandringham Road	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	S7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, this report contains commercially sensitive information about council's intentions for the purchase of the sites and their potential use and discussions between council and the owners are at present being conducted off market. S7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, references to the value of the property which will form the basis of the negotiations for the purchase of the property and those discussions between council and the owner have been conducted off market and in confidence.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7
    C3	Acquisitions For Various Strategic Purposes: Onehunga	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	S7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, this report contains commercially sensitive information about council's intentions for the site and discussions between council and the owner are at present being conducted off market. S7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains confidential pre-purchase information supplied to council by an independent third party that may impact on value and information on the commercial activities of the owner that was provided to council in confidence. S7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, references to the value of the property which will form the basis of the negotiations for the purchase of the property and those discussions between council and the owner have been conducted off market and in confidence	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7