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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE TRANSPORT AND URBAN LINKAGES COMMITTEE HELD ON MONDAY, 7 MAY 2007 AT 9:34AM

1. APOLOGIES

   That the apologies from Councillor Armstrong for early departure, Councillor Toni Millar for lateness and Councillor Leila Boyle for non-attendance (absent on Council business) be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Transport and Urban Linkages Committee meeting held on Monday, 2 April 2007, be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   3.1. SUBMISSIONS ON THE PROPOSAL TO RENAME THE SOUTHERN PART OF SEAFIELD VIEW ROAD TO EDWARD WAYTE PLACE

   That an extraordinary item be considered at item 13 of the agenda in order to progress the proposed re-naming of the Southern Part of Seafield View Road to Edward Wayte Place, as the next meeting of the Committee is not until 11 July 2007 and it is necessary to deal with this item under urgency to allow the street re-naming process to be completed at the May 2007 Council meeting, for safety reasons.

   CARRIED

   3.2. SUBMISSIONS ON THE PROPOSAL TO RENAME THE SOUTHERN PART OF COLLEGE ROAD TO NGAHUE TEKANGA ROAD

   That an extraordinary item be considered at item 14 of the agenda in order to progress the proposed re-naming of the Southern Part of College Road to Ngahue Tekanga Road, as the next meeting of the Committee is not until 11 July 2007 and it is necessary to deal with this item under urgency to allow the street re-naming process to be completed at the May 2007 Council meeting, for safety reasons.

   CARRIED

   3.3. SUBMISSIONS ON THE PROPOSAL TO RENAME THE WESTERN APPENDIX OF THE STRAND TO SHIPWRIGHT LANE

   That an extraordinary item be considered at item 15 of the agenda in order to progress the proposed re-naming of the Western Appendix of The Strand to Shipwright Lane, as the next meeting of the Committee is not until 11 July 2007 and it is necessary to deal with this item under urgency to allow the street re-naming process to be completed at the May 2007 Council meeting, for safety reasons.

   CARRIED

   3.4. WAITEMATA HARBOUR CROSSING

   That an extraordinary item be considered at item 16 of the agenda in order for the Committee to discuss the proposed second Waitemata Harbour Crossing and the comments of the Mayor in the 7 May 2007 New Zealand Herald.

   CARRIED

4. PUBLIC FORUM

   4.1. RESIDENTS PARKING - ANTONY HOLMES

   Mr Antony Holmes addressed the Committee in support of the residents parking report and commented on the simplicity of the scheme.

   That Mr Antony Holmes be thanked for his presentation regarding residents parking.

   CARRIED

   That item 4.4 be taken at this point.

   CARRIED

   4.2. RESIDENTS PARKING - PETER WORSLEY

   Mr Peter Worsley addressed the Committee regarding residents parking.

   That Mr Peter Worsley be thanked for his presentation regarding residents parking.

   CARRIED

   4.3. RESIDENTS PARKING - STUART RYAN

   Mr Stuart Ryan, Grafton Residents and Ratepayers Association spoke to the Committee regarding the adequacy of the current residents parking scheme.

   That Mr Stuart Ryan, Grafton Residents and Ratepayers Association be thanked for his presentation regarding residents parking.

   CARRIED

   4.4. RESIDENTS PARKING - FRANK BOOTH

   Mr Frank Booth addressed the Committee in support of the residents parking report and outlined the part that enforcement plays in managing residential parking problems.

   That Mr Frank Booth be thanked for his presentation regarding residents parking.

   CARRIED

   That item 7 be taken at this point.

   CARRIED

5. REPORTS REQUESTED PENDING

   That the reports requested pending of the Democracy Advisor, dated 30 April 2007, be received.

   CARRIED

6. AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI) NORTHERN SECTOR UPDATE

   Matthew Rednall, Roads Manager, provided a presentation to brief the Committee on the Auckland-Manukau Eastern Transport Initiative (AMETI) Northern Sector.

   [ATTACHMENT 6]

   1. That the report of the Transport Strategy Manager, dated 20 April 2007, be received.
   2. That Auckland City will be seeking every opportunity to advocate for the early implementation of low weight ferry services from within the Auckland-Manukau Eastern Transport Initiative (AMETI) project area to the CBD within the Auckland Regional Transport Authority's (ARTA) 10 year Passenger Transport Network Plan.

   CARRIED

7. REVIEW OF RESIDENTS ONLY PARKING SCHEME AND MANAGEMENT OF RESIDENTIAL PARKING

   Brian Tomlinson, Group Manager Transport Parking and Donna Outram, Delivery Planning Manager On-Street Parking, provided a presentation to the Committee regarding the review of Auckland City's residents only parking scheme the management of residential parking.

   [ATTACHMENT 7A]

   That it be a recommendation to Council:

   1. That the proposed operational guidelines contained in Appendix 3 to replace the operational sections of the residential parking policy be endorsed, in summary, the new operational guidelines include but are not limited to initiatives that:

   1. enable a mix of tools to be used in each street depending on the street's unique needs
   2. develop enforcement plans for individual streets and that the council reports to residents and community boards on the success of the enforcement plans
   3. establish residents parking schemes in consultation with residents to best meet their needs and that the scheme is reviewed regularly
   4. to implement the new operational guidelines, council officers review existing resident parking schemes on a street-by-street basis to see if the current parking restrictions are appropriate.

   2. That the resident parking permit fee be increased from $100 to $150 per annum, to more accurately reflect actual cost while encouraging the uptake of permits and the preservation of heritage areas.
   3. That the administration of the residents parking permits be amended so that permits are valid for one year from the date of issue.
   4. That section 11 of the residents parking policy November 2001 (updated August 2005) be amended to clearly state that where off-street parking is available residents of newly implemented schemes will not be eligible for a permit, however, this will not be retrospective and therefore will not affect existing permit holders with off-street parking.
   5. That officers be requested to investigate a resident parking scheme for temporary permits and report back to the Transport and Urban Linkages Committee with recommendations by June 2008.
   6. That a disclaimer be included in the terms and conditions of all residents permits to enable the Council to temporarily suspend the permit for special events, such as the Rugby World Cup.
   7. That an extensive communication campaign be launched to inform residents of the Council's position on residents parking, particularly for those looking to move to an area that has an existing scheme.
   8. That the residents only parking permits be phased out, except under exceptional circumstances, with no new permits issued, the current holders of resident only permits be allowed to retain their permits as long as they reside in their current properties, the permit will not be transferable and that Sections 9.3. and 11 of the residential parking policy November 2001 (updated August 2005) be amended to clearly state that there will be no further residents only permits issued.
   9. That excess spaces in a residents only parking area be reviewed as the number of permit holders decrease.
   10. That the residents parking operational guidelines be made available on-line for residents to view.
   11. That the Committee requests officers to report back to the Urban Strategy and Governance Committee regarding the progress of Council's submission to Government on traffic enforcement under the Local Government Act.

   CARRIED

8. BIKE STATION AND BIKE RENTAL FEASIBILITY

   1. That the Group Manager Transport Strategy be requested to further investigate the feasibility of the Bike Station concept, particularly the most appropriate location, scale, business model and facilities.
   2. That no further action be taken in relation to the GoodGear Ltd proposal for a bike rental business using racks located across the CBD.

   CARRIED

9. 0800 STOP 4 RED CAMPAIGN

   That the report of the Senior Road Safety Co-ordinator, dated 18 April 2007, be received.

   CARRIED

10. GRANTING OF EASEMENT ACROSS PUBLIC CAR PARK

    That, in order to facilitate better traffic management, safety and urban design outcomes, approval be given to the granting of an easement over the Council car park at 760-770 Manukau Road in favour of the property situated at 778-784 Manukau Road, subject to:

    • The full value of the easement being paid by the applicant in accordance with Council's policy.
    • The location of the easement being able to be varied at Council's discretion, at the applicants cost, should the car park be required for re-development.

    CARRIED

11. MOUNT ALBERT ROAD/ SANDRINGHAM ROAD INTERSECTION IMPROVEMENT

    1. That the Committee endorses the Mount Albert Road / Sandringham Road intersection design for public communication, noting that these improvements will assist in providing a more balanced environment for all road users, including cyclists.
    2. That the Mount Albert Road / Sandringham Road Intersection Improvement report be presented to the Eden/Albert and Mount Roskill Community Boards.
    3. That the results of public open days regarding the Mount Albert Road / Sandringham Road Intersection Improvements be reported back to the Eden/Albert and Mount Roskill Community Boards and the Committee.
    4. That the Committee endorses the commencement of negotiations to purchase a portion of land for the Mount Albert Road / Sandringham Road Intersection Improvements, in excess of that already designated, on the electricity sub station site.

    CARRIED

    That items 13, 14, 15 and 16 be taken at this point.

    CARRIED

12. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest (s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Quarterly Reporting On Business Performance	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) - To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains commercially sensitive information, that if released, would have a negative impact on the operation of the entity. Section 7(2)(h) - To enable the Council to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains commercially sensitive information, that if released, would have a negative impact on the operation of the entity.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7
    C2	Purchase Of Land for Strategic Purposes -Sandringham Road	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	S7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, this report contains commercially sensitive information about council's intentions for the purchase of the sites and their potential use and discussions between council and the owners are at present being conducted off market. S7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, references to the value of the property which will form the basis of the negotiations for the purchase of the property and those discussions between council and the owner have been conducted off market and in confidence.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7
    C3	Acquisitions For Various Strategic Purposes: Onehunga	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	S7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, this report contains commercially sensitive information about council's intentions for the site and discussions between council and the owner are at present being conducted off market. S7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains confidential pre-purchase information supplied to council by an independent third party that may impact on value and information on the commercial activities of the owner that was provided to council in confidence. S7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, references to the value of the property which will form the basis of the negotiations for the purchase of the property and those discussions between council and the owner have been conducted off market and in confidence	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7

    CARRIED

13. SUBMISSIONS ON THE PROPOSAL TO RENAME THE SOUTHERN PART OF SEAFIELD VIEW ROAD TO EDWARD WAYTE PLACE

    [ATTACHMENT 13]

    That it be a recommendation to Council that the southern part of Seafield View Road be renamed Edward Wayte Place, noting that the Hobson Community Board and 2 submitters are in favour of this renaming.

    CARRIED

14. SUBMISSIONS ON THE PROPOSAL TO RENAME THE SOUTHERN PART OF COLLEGE ROAD TO NGAHUE TEKANGA ROAD

    [ATTACHMENT 14]

    That it be a recommendation to Council that the southern part of College Road be renamed Ngahue Drive, in order to retain the name Ngahue within the area and noting the comments of submitters that Tekanga is challenging to pronounce and that the name is very long.

    CARRIED

15. SUBMISSIONS ON THE PROPOSAL TO RENAME THE WESTERN APPENDIX OF THE STRAND TO SHIPWRIGHT LANE

    [ATTACHMENT 15]

    That it be a recommendation to Council that the western appendix of the The Strand, Parnell be renamed Shipwright Lane in support of the Hobson Community Board's proposal.

    CARRIED

16. WAITEMATA HARBOUR CROSSING

    Councillor Sefuiva moved:

    That the Committee requests the Mayor to withhold any position regarding a second Waitemata harbour crossing until the matter has been fully canvassed by the Transport and Urban Linkages Committee and Councillors.

    A show of hands was called for which resulted in 2 votes cast for the motion and 8 votes cast against. The motion was declared LOST by 8 votes to 2.

    There being no further business the Chairperson declared the meeting closed at 12:52 pm.