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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE TRANSPORT AND URBAN LINKAGES COMMITTEE HELD ON WEDNESDAY, 11 JULY 2007 AT 1:36PM

1. APOLOGIES

   That the apologies from Councillors Penny Sefuiva and Leila Boyle for non-attendance and Councillors Bill Christian and John Hinchcliff for early departure, be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Transport and Urban Linkages Committee meeting held on Monday, 7 May 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   That item 4.8 be taken at this point.

   CARRIED

   4.1. NEW MULTIMODAL BRIDGE FOR THE ANZAC CENTENARY - HAMISH BOYD, JASMAX

   Hamish Boyd, JASMAX addressed the Committee regarding the proposal for a new multimodal bridge for the ANZAC centenary.

   [ATTACHMENT 4.1A]

   1. That Mr Hamish Boyd, JASMAX be thanked for his presentation regarding a proposal for a new multimodal bridge for the ANZAC centenary.
   2. That the proposal for a new multimodal bridge for the ANZAC centenary be referred to the Waitemata Harbour Crossing Working Party for its consideration.

   CARRIED

   4.2. PUBLIC TRANSPORTATION PLAN - JAMILLIAH JAMES

   This item was withdrawn.

   4.3. GRADE SEPARATION OF LEVEL RAILWAY CROSSINGS - GRAEME EASTE

   Graeme Easte addressed the Committee regarding the grade separation of level railway crossings.

   [ATTACHMENT 4.3]

   That Mr Graeme Easte be thanked for his presentation regarding the grade separation of level railway crossings.

   CARRIED

   4.4. THE USE OF HOVERCRAFTS WITHIN THE JURISDICTION OF THE TRANSPORT AND URBAN LINKAGES COMMITTEE - ROWAN MUIR, DIRECTOR

   Rowan Muir, Director of Hovershuttles Co. Ltd. addressed the Committee regarding the use of hovercrafts.

   That Mr Rowan Muir, Director of Hovershuttles Co. Ltd. be thanked for his presentation regarding the use of hovercrafts within the jurisdiction of the Transport and Urban Linkages Committee.

   CARRIED

   4.5. HIGH OCCUPANCY VEHICLE LANES FOR MORE EFFICIENT USE OF THE NORTHERN CORRIDOR (AUCKLAND CITY) - PAUL MINETT

   Paul Minett addressed the Committee regarding high occupancy vehicle lanes for more efficient use of the Northern Corridor.

   [ATTACHMENT 4.5]

   1. That Mr Paul Minett be thanked for his presentation regarding high occupancy vehicle lanes for more efficient use of the Northern Corridor (Auckland City).
   2. That the officers be requested to investigate the viability of a quota system to enable high occupancy vehicles (carpools) to use the North Shore Busway, as long as it does not impact on the cycling, the capacity of roading networks and the public transport system, and update the Committee.

   CARRIED

   4.6. MT EDEN TO DOMINION ROAD AND WESTERN SPRINGS CYCLE IMPROVEMENTS SLIPS FEASIBILITY STUDIES - PHIL CHASE, EDEN/ALBERT COMMUNITY BOARD

   This item was deferred to the Committee's 8 August 2007 meeting.

   4.7. PROPOSED AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI) PROJECT - EDWARD FENN

   Edward Fenn addressed the Committee regarding the proposed reconstruction and realignment of the Mt Wellington Highway in the proposed Auckland-Manukau Eastern Transport Initiative (AMETI) project.

   [ATTACHMENT 4.7]

   That Mr Edward Fenn be thanked for his presentation regarding the proposed Auckland-Manukau Eastern Transport Initiative (AMETI) project.

   CARRIED

   4.8. NEW MULTIMODAL BRIDGE FOR THE ANZAC CENTENARY - DAVID SIMPSON, CHAIRMAN, HOBSON COMMUNITY BOARD

   Dr David Simpson, Chairman, Hobson Community Board addressed the Committee regarding the proposal for a new multimodal bridge for the ANZAC centenary.

   [ATTACHMENT 4.8]

   That Dr David Simpson, Chairman, Hobson Community Board be thanked for his presentation regarding a proposal for a new multimodal bridge for the ANZAC centenary.

   CARRIED

5. REPORTS/REQUESTED PENDING

   That the reports requested pending list of the Democracy Advisor, dated 4 July 2007, be received.

   CARRIED

6. PROGRESS OF THE AUCKLAND STRATEGIC ALIGNMENT PROJECT, AND IMPLICATIONS OF THE BUDGET AND NEXT STEPS REVIEW

   Melanie Alexander, Travel Demand Manager provided a presentation to the Committee regarding the progress of the Auckland Transport Strategic Alignment Project, the budget implications and the next steps.

   [ATTACHMENT 6A]

   The Chairperson moved:

   1. That the Political Engagement Group of the Auckland Transport Strategic Alignment Project be advised that the Transport and Urban Linkages Committee:
      1. endorses the high degree of agreement described in the draft Common Strategic View of the Auckland Transport Strategic Alignment Project on how transport in Auckland should be developed over both the short and long term;
      2. endorses the need to implement push factors to complement further public transport development and improved accessibility for transport in Auckland;
      3. notes that work is required to better understand the demands placed on the local roading network, and the funding implications of these demands, and that preparation by Auckland Regional Transport Authority (ARTA) of the Regional Arterial Road Plan is an important step in developing this understanding.
   2. That the Transport and Urban Linkages Committee requests officers to undertake analysis of the steady growth scenario proposed by the Auckland Transport Strategic Alignment Project and report back to Councils on the services that would be provided under that scenario, the infrastructure that would be required to support those services, and the funding implications of providing those services and infrastructure.
   3. That the Transport and Urban Linkages Committee endorses the scope of phase two of the Auckland Transport Strategic Alignment Project, and that the Committee requests officers to play a leading role in this process by:
      1. developing a further implementation programme of push factors to deliver the public transport system and improved accessibility for transport in Auckland, including further parking constraints, reallocation of road space from the private car (such as bus lanes on existing parking/road lanes), pricing mechanisms, and travel plan development, incorporating the outcomes of the sustainability stocktake;
      2. focusing on the greater direction needed for local roading (guidance will be provided through the Regional Arterial Roading Plan currently under development by Auckland Regional Transport Authority (ARTA);
      3. identifying of any funding gap and measures to address (Auckland City Council would provide a key role in examining the funding implications for local roading requirements).
   4. That the Transport and Urban Linkages Committee notes the linkages of the Auckland Transport Strategic Alignment Project with the Regional Fuel Tax and the Next Steps Review and supports the actions of officers to identify and action the opportunities provided for Auckland City Council to submit and input to the development of relevant legislation, process and actions.

   Councillor Fryer moved the following amendments:

   1. That the Political Engagement Group of the Auckland Transport Strategic Alignment Project be advised that the Transport and Urban Linkages Committee:
      2. endorses the need to implement push factors excluding tolling to complement further public transport development and improved accessibility for transport in Auckland;
   3. That the Transport and Urban Linkages Committee endorses the scope of phase two of the Auckland Transport Strategic Alignment Project, and that the Committee requests officers to play a leading role in this process by:
      1. developing a further implementation programme of push factors deliver the public transport system and improved accessibility for transport in Auckland, including further parking constraints, reallocation of road space from the private car (such as bus lanes on existing parking/road lanes), pricing mechanisms excluding tolling and travel plan development, incorporating the outcomes of the sustainability stocktake;

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Glenda Fryer Cr Dr John Hinchcliff Cr Richard Northey	Cr Doug Armstrong Cr Christine Caughey Cr Bill Christian Deputy Mayor Dr Bruce Hucker Cr Toni Millar Cr Richard Simpson

   Cr Leila Boyle, Cr Penny Sefuiva and His Worship the Mayor were absent.

   The amendment was declared LOST by 6 votes to 3.

   The Chairperson put the substantive motion:

   1. That the Political Engagement Group of the Auckland Transport Strategic Alignment Project be advised that the Transport and Urban Linkages Committee:
      1. endorses the high degree of agreement described in the draft Common Strategic View of the Auckland Transport Strategic Alignment Project on how transport in Auckland should be developed over both the short and long term;
      2. endorses the need to implement push factors to complement further public transport development and improved accessibility for transport in Auckland;
      3. notes that work is required to better understand the demands placed on the local roading network, and the funding implications of these demands, and that preparation by Auckland Regional Transport Authority (ARTA) of the Regional Arterial Road Plan is an important step in developing this understanding.
   2. That the Transport and Urban Linkages Committee requests officers to undertake analysis of the steady growth scenario proposed by the Auckland Transport Strategic Alignment Project and report back to Councils on the services that would be provided under that scenario, the infrastructure that would be required to support those services, and the funding implications of providing those services and infrastructure.
   3. That the Transport and Urban Linkages Committee endorses the scope of phase two of the Auckland Transport Strategic Alignment Project, and that the Committee requests officers to play a leading role in this process by:
      1. developing a further implementation programme of push factors to deliver the public transport system and improved accessibility for transport in Auckland, including further parking constraints, reallocation of road space from the private car (such as bus lanes on existing parking/road lanes), pricing mechanisms, and travel plan development, incorporating the outcomes of the sustainability stocktake;
      2. focusing on the greater direction needed for local roading (guidance will be provided through the Regional Arterial Roading Plan currently under development by Auckland Regional Transport Authority (ARTA);
      3. identifying of any funding gap and measures to address (Auckland City Council would provide a key role in examining the funding implications for local roading requirements).
   4. That the Transport and Urban Linkages Committee notes the linkages of the Auckland Transport Strategic Alignment Project with the Regional Fuel Tax and the Next Steps Review and supports the actions of officers to identify and action the opportunities provided for Auckland City Council to submit and input to the development of relevant legislation, process and actions.

   CARRIED

7. GREENLANE / GREAT SOUTH ROAD TRANSPORT IMPROVEMENTS COST AND PROGRAMME UPDATE

   Allen Bufton, Group Manager, Transport Strategy, provided a presentation to the Committee regarding the Greenlane/ Great South Road transport improvements cost and programme.

   [ATTACHMENT 7A]

   The Chairperson moved:

   1. That Option 3, which is to complete the full and original project scope with a revised budget and programme, be endorsed as the most appropriate option to progress completion of Project Greenlane.
   2. That it be noted that the Chief executive has requested a full investigation into the project by the councils internal audit team, which will be reported to the Audit Committee in due course.
   3. That it be noted that the Council's Programme Office has been requested by the Executive Team to review and report progress of Project Greenlane on a monthly basis.
   4. That it be noted that at the June 2007 Combined Committees meeting, $11.5 million was approved for additional funds for Project Greenlane for the 2007/2008 financial year.
   5. That it be noted that whilst no guarantee can be given to the Transport and Urban Linkages Committee that there is no risk of further cost increases or programme modifications, the knowledge gained through the early construction stages of the project together with the mitigation and process improvements means that there is a high level of confidence that Option 3 cost and programme will be met.
   6. That claims for business losses under the Public Works Act 1981 be delegated for approval by the General Managers, Finance and Transport.

   Councillor Armstrong moved the following amendment, for which voting was taken separately:

   2. That the Transport and Urban Linkages Committee informs the Chief executive that cost overrun surprises of this order are totally unacceptable to Council and that the Committee requests an objective report from the Chief executive that will prevent this happening in the future and provide better financial monitoring of major Council projects.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Doug Armstrong Cr Christine Caughey Cr Glenda Fryer Cr Dr John Hinchcliff Cr Toni Millar Cr Richard Northey Cr Richard Simpson	Cr Bill Christian Deputy Mayor Dr Bruce Hucker His Worship the Mayor

   Cr Leila Boyle and Cr Penny Sefuiva were absent.

   The amendment was declared CARRIED by 7 votes to 3.

   That Resolution E be deleted.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment
   Cr Doug Armstrong Cr Bill Christian Cr Richard Simpson	Cr Christine Caughey Cr Glenda Fryer Deputy Mayor Dr Bruce Hucker Cr Dr John Hinchcliff Cr Toni Millar Cr Richard Northey His Worship the Mayor

   Cr Leila Boyle and Cr Penny Sefuiva were absent.

   The amendment was declared LOST by 7 votes to 3.

   Councillor Northey moved the following amendment:

   7. That officers report to the Transport and Urban Linkages Committee and to the Annual Plan Direction Setting meeting in November 2007 on the extent to which roading projects proposed in the Long-term Council Community Plan (LTCCP) should be modified reorganised or rescheduled in the light of the experience with Project Greenlane and others, which are proving more costly than originally anticipated.
   8. That Council advocates to the government:
      1. for greater controls over the placement and location of utilities in the road or road reserve;
      2. to encourage utilities being placed in ducting to reduce anticipated costs;
      3. to advance Council's broadband strategy.

   CARRIED

   Councillor Caughey moved the following amendment:

   9. That the Transport and Urban Linkages Committee supports further liaison with utility providers and advocacy with central government to enable an improved and integrated information base regarding the location detailed specifications of utility infrastructure in the public realm.

   CARRIED

   The Chairperson put the substantive motion:

   1. That Option 3, which is to complete the full and original project scope with a revised budget and programme, be endorsed as the most appropriate option to progress completion of Project Greenlane.
   2. That the Transport and Urban Linkages Committee informs the Chief executive that cost overrun surprises of this order are totally unacceptable to Council and that the Committee request an objective report from the Chief executive that will prevent this happening in the future and provide better financial monitoring of major Council projects.
   3. That it be noted that the Council's Programme Office has been requested by the Executive Team to review and report progress of Project Greenlane on a monthly basis.
   4. That it be noted that at the June 2007 Combined Committees meeting, $11.5 million was approved for additional funds for Project Greenlane for the 2007/2008 financial year.
   5. That it be noted that whilst no guarantee can be given to the Transport and Urban Linkages Committee that there is no risk of further cost increases or programme modifications, the knowledge gained through the early construction stages of the project together with the mitigation and process improvements means that there is a high level of confidence that Option 3 cost and programme will be met.
   6. That claims for business losses under the Public Works Act 1981 be delegated for approval by the General Managers, Finance and Transport.
   7. That officers report to the Transport and Urban Linkages Committee and to the Annual Plan Direction Setting meeting in November 2007 on the extent to which roading projects proposed in the Long-term Council Community Plan (LTCCP) should be modified reorganised or rescheduled in the light of the experience with Project Greenlane and others, which are proving more costly than originally anticipated.
   8. That Council advocates to the government:
      1. for greater controls over the placement and location of utilities in the road or road reserve;
      2. to encourage utilities being placed in ducting to reduce anticipated costs;
      3. to advance Council's broadband strategy.
   9. That the Transport and Urban Linkages Committee supports further liaison with utility providers and advocacy with central government to enable and improved and integrated information base regarding the location detailed specifications of utility infrastructure in the public realm.

   CARRIED

8. SUSTAINABLE FLEET AND CAR SHARING INITIATIVE

   Keith Hall, Contractor and Rex De Lille, Manager Off Street Parking provided a presentation regarding the sustainable fleet and car sharing initiative.

   [ATTACHMENT 8A]

   The Chairperson moved:

   1. That the Transport and Urban Linkages Committee notes and supports the initiatives being actioned by Parking regarding sustainable transport and travel demand management, as part of Auckland City Council's leadership in the provision of sustainable transport.
   2. That Parking be requested to report back to the Transport and Urban Linkages Committee on the success of the trial initiatives regarding sustainable transport and travel demand management after the demonstration period, including Auckland City Council's staff travel plan and review of Council's own vehicle fleet.

      Councillor Northey moved the following amendment:

   3. That Auckland City Council Parking and Councillors Fryer and Storer be congratulated on the CityHop initiative and that Auckland City Council staff and contractors participation in CityHop be encouraged.

   CARRIED

   The Chairperson put the substantive motion:

   1. That the Transport and Urban Linkages Committee notes and supports the initiatives being actioned by Parking regarding sustainable transport and travel demand management, as part of Auckland City Council's leadership in the provision of sustainable transport.
   2. That Parking be requested to report back to the Transport and Urban Linkages Committee on the success of the trial initiatives regarding sustainable transport and travel demand management after the demonstration period, including Auckland City Council's staff travel plan and review of Council's own vehicle fleet.
   3. That Auckland City Council Parking and Councillors Fryer and Storer be congratulated on the CityHop initiative and that Auckland City Council staff and contractors participation in CityHop be encouraged.

   CARRIED

9. APPROVAL TO ROAD STOPPING AND LEASING OF AIRSPACE OVER ROAD, MARY STREET, HAROLD STREET AND ENFIELD STREET, MT EDEN

   1. That, pursuant to Section 116 of the Public Works Act 1981, the stopping of a strip of legal road approximately 600mm wide, being part of Mary Street Mt Eden, adjoining Lot 1 DP 196190, be approved.
   2. That strip of legal road approximately 600mm wide, being part of Mary Street Mt Eden, adjoining Lot 1 DP 196190 to be stopped be retained in council ownership as a Local Purpose (road) Reserve so that it may revert to road at such time as the adjacent buildings are demolished, and leased to the owners of the units on Lot 1 DP 196190 on terms and conditions to be negotiated by the Group Manager, Property, and approved at the appropriate financial delegation level.
   3. That the Transport and Urban Linkages Committee recommends to the Planning and Regulatory Committee that landowner consent be granted for the issue of an airspace licence over a strip of legal road approximately 600mm wide adjoining Lot 1 DP 196190 on Harold Street, Enfield Street and Edwin Street for overhanging louvres, balconies and cladding.
   4. That Council staff ensure rigorous procedures are in place to ensure that inadvertent encroachment on or over public space by any future development cannot occur.

   CARRIED

10. TENDER EVALUATION REPORT PR/06/481 NEWMARKET STREETSCAPE PHYSICAL WORKS

    That it be a recommendation to Council that the tender submitted by P&M Paving & Construction Ltd for the sum of $4,284,616.00 (plus GST) for Newmarket Streetscape Physical Works Contract Number PR/06/481 be accepted.

    CARRIED

11. REVIEW OF THE TRANSPORT ACT 1962: LOCAL AUTHORITY ENFORCEMENT ACTIVITY

    That the urgent decision, dated 29 June 2007, regarding Auckland City's submission to the Ministry of Transport regarding the review of the Transport Act 1962, be noted.

    CARRIED

12. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest (s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Third Quarter Reporting 2006/2007 - Parking	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) - To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains commercially sensitive information, that if released, would have a negative impact on the operation of the entity. Section 7(2)(h) - To enable the Council to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains commercially sensitive information, that if released, would have a negative impact on the operation of the entity.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7

    CARRIED

    There being no further business the Chairman declared the meeting closed at 4:27 pm.