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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE TRANSPORT AND URBAN LINKAGES COMMITTEE HELD ON WEDNESDAY, 12 SEPTEMBER 2007 AT 1:32PM

1. APOLOGIES

   That the apologies from the Chairman for non-attendance, Councillor Armstrong for lateness and Councillor Millar for early departure, be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Transport and Urban Linkages Committee meeting held on Wednesday, 8 August 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. DRAFT AUCKLAND CITY CYCLING AND WALKING FRAMEWORK - JEREMY GABE

   Jeremy Gabe addressed the Committee regarding the draft Auckland City Cycling and Walking Framework.

   [ATTACHMENT 4.1A]

   That Jeremy Gabe be thanked for his presentation regarding the draft Auckland City Cycling and Walking Framework.

   CARRIED

   4.2. REMOVAL OF THE ST JUDE STREET RAILWAY LEVEL CROSSING- BRYAN LESTER MEHAFFY

   Bryan Lester Mehaffy addressed the Committee regarding the removal of the St Jude Street railway level crossing.

   [ATTACHMENT 4.2]

   1. That Bryan Lester Mehaffy be thanked for his presentation regarding the removal of the St Jude Street railway level crossing.
   2. That the Committee notes that officers are working with ONTRACK and the Auckland Regional Transport Authority over the next 18 months to progress the investigation into the removal of citywide railway level crossings and requests officers to consider the correspondence from Mr Mehaffy during these investigations.
   3. That officers be requested to report to the November 2007 Annual Plan Direction Settings (APDS) meeting on the interim costings for the removal of Auckland City's railway level crossings including St Jude Street.

   CARRIED

   4.3. PROPOSAL REGARDING THE BIRDCAGE HOTEL - RICHARD REID

   [ATTACHMENT 4.3]

   A letter from the Group Manager Transport Strategy was tabled at the meeting for the information of the Committee.

   4.4 GOODGEAR BICYCLE RENTAL PARKING RESERVE VERSUS PARKRIGHT LOCATIONS PROPOSAL - JULIAN HULLS

   Julian Hulls addressed the Committee regarding GoodGear Ltd's bicycle rental proposal.

   [ATTACHMENT 4.4]

   That Julian Hulls be thanked for his presentation regarding GoodGear Ltd's bicycle rental proposal.

   CARRIED

5. REPORTS REQUESTED PENDING

   That the reports/requested pending list of the Democracy Advisor, dated 5 September 2007, be amended as follows:

   No	Target Date	Officer(s) Reporting	Report Name	Comments
   3	Completed	Group Manager Transport Assets and Operations	Browns Island	A memo was provided to Committee Members on 25 July 2007.
   4	Dec 2007	Group Manager Transport Strategy	Matiatia Parking	Officers are putting together a park and ride proposal at the moment and the car pooling trial is planned to start in April. A workshop will be held in September with the Community Board and reported back to the Committee.
   5	Delete	Group Manager Transport Strategy	Hover Trial for Auckland	A memo will be provided to Committee Members.
   6	Early 2008	Group Manager Transport Strategy,	Central Transit Corridor	That officers report back to the Committee on the feasibility of using Albert Park tunnels for future transport purposes connecting the Central Transit Corridor to pedestrian networks leading to the University, CBD, Domain and Parnell.
   7	Early 2008	Group Manager Transport Strategy	Sustainable Fleet and Car Sharing Initiative	That Parking will report to the committee on the success of the trial initiatives after the demonstration period.

   CARRIED

6. STATE OF THE NATION

   Melanie Alexander, Travel Demand Manager, addressed the Committee regarding the transport division's strategy, policy and activities in Auckland City.

   [ATTACHMENT 6A]

   That the activities of the Transport Division, be noted and the report of the Assistant Transport Planner and Manager Travel Demand, dated 27 August 2007, be received.

   CARRIED

7. UPDATE ON THE NEXT STEPS PROJECT

   1. That the progress made on the Next Steps Project be noted and that report of the Manager Travel Demand, dated 24 August 2007, be received.
   2. That the Committee supports officers making recommendations on the submission to the Select Committee for the new land transport legislation resulting from the Next Steps Project, with the submission to be approved by Councillors Simpson, Fryer and Northey if it is drawn up before the election, and by the Mayor and Chief Executive if it is after the election and before the new Council Committees come into operation.

   CARRIED

8. AUCKLAND CITY CYCLING AND WALKING STRATEGY REVIEW

   Claire Jephcoate, Transport Planner, addressed the Committee regarding Auckland City's cycling and walking strategy review.

   [ATTACHMENT 8A]

   1. That the Committee supports and endorses the cycling and walking framework in meeting Council's and the Long-term Council Community Plan's (LTCCP) objectives.
   2. That the Committee endorses the cycle network plan in principle, pending further consultation with regional stakeholders and any possible amendments.
   3. That Transport Strategy be requested to continue to work with organisations and internal groups responsible for delivery of cycling and walking related initiatives in order to develop and deliver a programme and action plans for cycling and walking for the next 3-5 years.
   4. That officers be requested to report back to the Committee on the discussions with Auckland Regional Council (ARC) on air quality monitoring in relation to Professor David Williams presentation to the Committee on 12 July 2007 and requests that the air quality monitoring information be utilised in identification of healthy new cycling and walking routes in the city.

   CARRIED

9. UPDATE ON STATE HIGHWAY 20 MANUKAU HARBOUR CROSSING

   1. That the Transport and Urban Linkages Committee confirms Council's commitment to work with Transit New Zealand to progress the implementation of the State Highway 20 Manukau Harbour Crossing.
   2. That officers be requested to continue to work with Transit New Zealand and to identify processes and timeframes for an upgraded Gloucester Park interchange.
   3. That officers be requested to continue to work with Transit New Zealand, other agencies and community groups to progress designs for an upgraded Gloucester Park interchange.
   4. That the Transport and Urban Linkages Committee requests officers to intensify work with the Auckland Regional Transport Authority (ARTA), Transit New Zealand and Manukau City Council to identify and provide a rail or other rapid transit link from downtown Auckland to Auckland airport.
   5. That Council advocate to the Auckland Regional Council (ARC) that they include a member of the Maungakiekie Community Board, a Tamaki-Maungakiekie Councillor and a member of The Onehunga Enhancement Society (TOES) on the Auckland Regional Council (ARC) convened State Highway 20 Manukau Harbour Crossing interagency working group.

   CARRIED

10. WIRI INLAND PORT - PROPOSAL FOR RAIL FREIGHT SERVICES

    Tristan Anderson, Logistics Executive and Karen Bradshaw, Corporate Communication Manager, Ports of Auckland (POAL) and Stuart Knarston, Passenger Transport Manager, addressed the Committee regarding the POAL's proposal for rail freight services between the POAL CBD port and the inland port at Wiri.

    [ATTACHMENT 10A]

    1. That the Chairman be delegated to write to the Ports of Auckland (POAL) expressing Auckland City Council's strong support for the proposal to commence rail freight operations between the Ports of Auckland (POAL) CBD port and the inland port at Wiri as soon as possible.
    2. That Tristan Anderson, Logistics Executive and Karen Bradshaw, Corporate Communications Manager, Ports of Auckland (POAL), be thanked for their attendance and information provided regarding the proposal to commence rail freight operations between the POAL and Wiri.
    3. That officers be requested report to the appropriate Committee on the Ports of Auckland's (POAL) work on commencing rail freight operations to and from the Onehunga port when the information becomes available.

    CARRIED

11. BICYCLE RENTAL PROPOSAL

    Daniel Newcombe, Senior Transport Planner, addressed the Committee regarding the revised GoodGear Limited bike rental proposal using existing cycle racks around the CBD and Newmarket.

    [ATTACHMENT 11A]

    That the Committee endorses the revised GoodGear Limited bike rental proposal using existing cycle racks around the CBD and Newmarket and that a peppercorn rental be applied for the first year of the temporary 'permit to occupy'.

    CARRIED

12. 12 PICTON STREET RETAINING WALL EMERGENCY WORKS

    Tim Lott, Group Manager, Transport Infrastructure Delivery, addressed the Committee regarding the emergency work on the retaining wall at 12 Picton Street.

    [ATTACHMENT 12A]

    That the emergency decisions regarding the 12 Picton Street retaining wall, reported for information purposes, be noted.

    CARRIED

13. SUBMISSION TO LAND TRANSPORT NEW ZEALAND ON THE DRAFT PARKING CONTROL GUIDELINES: VOLUME 13

    That the urgent decision regarding Auckland City's submission on the Land Transport New Zealand Draft Parking Control Guideline: Volume 13, be noted.

    CARRIED

14. REPORT OF THE RESOLUTIONS APPROVED BY THE TRANSPORT RESOLUTIONS SUB-COMMITTEE BETWEEN MAY 2007 AND JULY 2007 (INCLUSIVE)

    That the decisions of the Transport Resolutions Subcommittee between May 2007 and July 2007 be noted.

    CARRIED

15. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    1. That the public be excluded from the following part(s) of the proceedings of this meeting.

       The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

       This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest (s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Fourth Quarter Reporting 2006/2007 - Parking	Good Reason to withhold exists under section 7	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. [Sec 7(2)(b)ii] In particular, the report contains commercially sensitive material in a competitive environment, competing with privately owned car parks. Disclosure of strategic intent which could have an adverse impact on the market.	Section 48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7
    C2	Parking Operations Advisory Board Statement Of Intent and Business Plan 2007	Good Reason to withhold exists under section 7	[Section 7(2)(b)(ii)] To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. [Section 7(2)(i)] To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report enables negotiation using commercially sensitive information to take place without prejudice or disadvantage.	Section 48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7

    2. That Mr Warren Gibb, Chairman of the Parking Advisory Board be permitted to remain at this meeting after the public has been excluded for confidential item C1 because of his knowledge in the capacity as the Chair of the Parking Advisory Board (This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to that matter because of his detailed knowledge of the operational issues).

    CARRIED

    There being no further business the Deputy Chair declared the meeting closed at 4:12pm.