MINUTES OF A MEETING OF THE URBAN STRATEGY and GOVERNANCE COMMITTEE HELD ON MONDAY, 2 OCTOBER 2006 AT 9.30am

1. APOLOGIES

   That the apologies of Councillors Casey, Simpson and Walsh for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Urban Strategy and Governance Committee meeting held on Thursday, 7 September 2007 and the Joint Urban Strategy and Governance and Finance and Corporate Business Committee meeting held on Thursday, 7 September 2006 be confirmed as true and correct records.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   There were no requests to speak in public forum.

5. DEPUTATION

   5.1. DEPUTATION - KEVIN HARBORNE - DEVELOPMENT CONTRIBUTIONS - 454 REMUERA ROAD

   1. That Mr Kevin Harborne be thanked for his presentation regarding a development contribution for a proposed development of KJB Developments (2002) Ltd at 454 Remuera Road.
   2. That officers be asked to report to the next meeting of the Urban Strategy and Governance Committee on the matters raised by Mr Harborne in his submission.

   [ATTACHMENT 5.1A]

   CARRIED

6. REPORTS REQUESTED/PENDING

   That the reports requested pending listing from the Council Services Manager dated 22 September 2006 be received.

   CARRIED

7. WESTHAVEN MARINA AND HOBSON WEST MARINA DELEGATIONS

   1. That it be a recommendation to Council:
   1. That the Property Enterprise Board have delegated powers to fix the price, terms and conditions of Westhaven Marina and Hobson West Marina purchase and sale transactions over $200,000 and up to $1 million in accordance with the budgets, outcomes, performance, financial and risk parameters set by Council or a council committee and where instructions to transact have been received from the Council or council committee (subject to the transaction value being supported by the council's valuer, or falling within 10 per cent of the valuer's recommendations).
   2. That the Property Enterprise Board have delegated powers to approve new Westhaven Marina and Hobson West Marina leases, licences and lease renewals up to $1 million, including the terms and conditions, where the proposed rental/licence fee is not within 10 per cent of the registered valuer's figure.
   3. That the Property Enterprise Board have delegated powers to approve Westhaven Marina and Hobson West Marina annual rent reviews where either:

   • the council valuer/industry specialist assessment is accepted; or
   • a figure is agreed which is within 10 per cent of the council valuer/industry specialist's assessment.

   4. That any three board members of the Property Enterprise Board, depending on availability, and the General Manager Finance (including any person exercising the powers of the General Manager Finance in his or her absence) have delegated powers (such powers to be exercised unanimously by all four delegates jointly):

   1. To fix the price, terms and conditions of Westhaven and Hobson West marina transactions (including purchases and sales) in accordance with the budgets, outcomes, performance, financial and risk parameters set by Council or a Council Committee (from time to time) and where instructions to transact have been received from Council or a Council Committee and where:

   • the consideration is between the value of $200,000 and $500,000 inclusive (excluding GST), and
   • the transaction value is supported by Council's valuer or falls within 10 per cent of Council valuer's recommendations.

   2. To approve new Westhaven Marina and Hobson West Marina leases, licences, and lease renewals, including the terms and conditions, where the proposed rental/licence fee is not within 10% of the registered valuer's figure and where the consideration is up to a value of $500,000 (excluding GST).

   5. That the Property Group Manager have the delegated authority to:

   1. Fix the price, terms and conditions of Westhaven Marina and Hobson West Marina transactions (including purchases and sales) where:

   • the council or a council committee has approved the transaction
   • the consideration is up to the value of $200,000 (excluding GST); and
   • the consideration falls within 10 per cent of the council valuer's assessment.

   2. Approve new Westhaven Marina and Hobson West Marina leases, licences and lease renewals where either:

   • the council valuer's assessment is accepted, or
   • a figure is agreed between the council valuer and the lessee's valuer, which is within 10 per cent of the council valuer's assessment.

   3. Approve the assignment of marina licences on existing terms.

   2. That all approvals made under the new delegations of the Property Enterprise Board be reported as a separate item to the Finance and Corporate Business Committee on its monthly agenda.

   CARRIED

8. OUTSIDE THE SQUARE AND AOTEA QUARTER

   That the report of the CBD Project Manager dated 7 September 2006 entitled Outside the Square and Aotea Quarter be received.

   CARRIED

9. REVIEW AND UPDATE OF THE REGIONAL GROWTH STATEGY

   That the work programme for the review and update of the Regional Growth Strategy that will result in an updated strategy for consideration by member councils of the Regional Growth Forum after July 2007 be noted.

   CARRIED

10. LGAAA SUBMISSIONS: ADDITIONAL AREAS OF CHANGE AND GROWTH CORRIDOR

    Ms Lindsay Rea, Chairman of the Eden/Albert Community Board spoke to this item.

    1. That Lynfield, Blockhouse Bay, Mission Bay, Kohimarama and St Heliers are not included as additional areas for change in the Growth Management Strategy.
    2. That the St Lukes surrounds (adjusted to move the study area north to include Morningside Station) be included as an area of change in the Growth Management Strategy.
    3. That growth focussed along key arterial corridors be further examined and considered for inclusion in the Growth Management Strategy following discussions with councillors in December 2006 on the wide corridor management approach currently being investigated by the Transport Strategy, Policy and Project group.
    4. That a proposal to change the Growth Management Strategy is consulted on after March 2007 to include both the addition of St Lukes surrounds as an area of change and the result of analysis currently underway to refine the approach to growth along arterial corridors.

    Councillor Northey moved the following amendment:

    That the possibility of adding one of the Eastern Bays be reported to the December 2006 meeting.

    A division was called for, voting on which was as follows:

    For the Motion:	Against the Motion:
    Cr Dr. John Hinchcliff Cr Glenda Fryer Cr Richard Northey	Cr Doug Armstrong Cr Christine Caughey Cr Scott Milne Cr Penny Sefuiva His Worship the Mayor Deputy Mayor

    Cr Dr. Cathy Casey, Cr Richard Simpson, Cr Faye Storer and Cr Vern Walsh were absent.

    The amendment was declared LOST by 6 votes to 3.

    The Chairman put the substantive motion:

    1. That Lynfield, Blockhouse Bay, Mission Bay, Kohimarama and St Heliers are not included as additional areas for change in the Growth Management Strategy.
    2. That the St Lukes surrounds (adjusted to move the study area north to include Morningside Station) be included as an area of change in the Growth Management Strategy.
    3. That growth focussed along key arterial corridors be further examined and considered for inclusion in the Growth Management Strategy following discussions with councillors in December 2006 on the wide corridor management approach currently being investigated by the Transport Strategy, Policy and Project group.
    4. That a proposal to change the Growth Management Strategy is consulted on after March 2007 to include both the addition of St Lukes surrounds as an area of change and the result of analysis currently underway to refine the approach to growth along arterial corridors.

    CARRIED

11. S293 APPLICATION FOR LANDCO FOR MT WELLINGTON QUARRY

    That the action of the staff in lodging the submission to the Environment Court generally in support of the application but seeking amendments on general matters, transport, town centre and stormwater provisions be endorsed.

    Councillor Caughey moved the following amendment:

    That the Council establish an active working party with Auckland Regional Transport Authority, Ontrack and other relevant stakeholders, to enable the timelining of public transport to be introduced simultaneously with completion of residential and commercial development in the quarry.

    CARRIED

    Councillor Armstrong moved an amendment:

    That this committee note the widespread public apprehension about growth plans in the Tamaki area and transport issues in particular and the need to seek endorsement from ratepayers in Hobson, Eastern Bays and Tamaki community board areas before plans are finalised.

    A division was called for, voting on which was as follows:

    For the Motion:	Against the Motion:
    Cr Doug Armstrong Cr Scott Milne	Cr Dr. John Hinchcliff Cr Glenda Fryer Cr Richard Northey Cr Penny Sefuiva His Worship the Mayor Deputy Mayor

    Cr Dr. Cathy Casey, Cr Richard Simpson, Cr Faye Storer and Cr Vern Walsh were absent.  Cr Christine Caughey was not present in the room at the time of voting.

    The motion was declared LOST by 6 votes to 2.

    The Chairman put the substantive motion, as amended:

    1. That the action of the staff in lodging the submission to the Environment Court generally in support of the application but seeking amendments on general matters, transport, town centre and stormwater provisions be endorsed.
    2. That the Council establish an active working party with Auckland Regional Transport Authority, Ontrack and other relevant stakeholders, to enable the timelining of public transport to be introduced simultaneously with completion of residential and commercial development in the quarry.
    3. That clause 3.19 of the submission be amended to read "urban design and building design............"

    CARRIED

12. AUSTRALIAN URBAN DEVELOPMENT:IMPLICATIONS FOR AUCKLAND

    1. That officers consider including in all relevant reports to committees and the council how the outcome sought in the report supports sustainability.
    2. That a programme of work be established to investigate the use of parking levies for on and off-street parking to fund public transport.
    3. That officers investigate and report to the Urban Strategy and Governance Committee in November 2006 the issues involved in establishing a Redevelopment Authority for Auckland in partnership between the council, other councils, other agencies and developers.
    4. That a programme of work be identified for the development of an Urban Art policy and funding plan.
    5. That policy in regard to open space development (new or current) incorporates active and passive recreation and promenades, event areas, and other facilities that enhance the open space experience for the community and ecological functions.
    6. That the policy on contaminated sites be reviewed to ensure that those sites are remediated before further development to ensure future safety and sustainability for the community.
    7. That the council's policies in regard to providing future proofing of access to services in developments through the inclusion of conduits to enable technology and services to be upgraded or added to in the future without significant cost or additional work.
    8. That an invitation be issued to appropriate Melbourne City officials to visit Auckland City to discuss in depth that city's urban design ethos, process, and outcomes.
    9. That officers report to the Urban Strategy and Governance and the Community Development and Equity Committee on how the Council can advocate for, and implement inclusionary zoning as a tool to ensure affordable housing is provided.
    10. That officers report to the Economic Development and Sustainable Business Committee on the matter of building costs in New Zealand and the appropriate mechanism for advocacy.

    CARRIED

    [ATTACHMENT 12A]

13. TEMPORARY USE OF THE ROAD RESERVE

    This item did not proceed.

14. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
    OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Extending Open Space Development Contributions Policy To The Central Area	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Waterfront Update	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	5.Reason to withhold information under section 7
    C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C2.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]

    There being no further business the Chairman declared the meeting closed at 12.10pm