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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

will be held as follows:

1. APOLOGIES

   An apology has been received from:

   Councillor Faye Storer

2. CONFIRMATION OF MINUTES

   This being the first meeting of the committee, there are no minutes for confirmation.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the Meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received

5. REPORTS REQUESTED/PENDING

   E Prior
   Committee Manager	23 November 2004

   Reporting on reports requested pending for the information for the Works and Services committee.

   [ATTACHMENT 5]

   Pages 1–2

6. FIELDS OF ACTIVITY FOR THE WORKS AND SERVICES COMMITTEE

   E Prior
   Committee Manager	23 November 2004

   Presenting for the information of the Works and Services Committee, the Fields of Activities approved by the Council on 11 November 2004.

   [ATTACHMENT 6]

   Pages 3-4

7. PRESENTATION TO COMMITTEE

   Michael McQuillan, Group Manager Utility Planning, will brief the committee on the planning and operational aspects of the committee's fields of activity.

8. 2004/2005 FIRST QUARTER: UTILITY PLANNING REPORT

   M McQuillan
   Manager Utility Planning	15 November 2004

   Appraising the Committee on results in the following areas of interest under the fields of activity of the Works and Services Committee:

   Stormwater, sewer separation, urban fire fighting services, closed landfills, Waiheke wastewater planning and relationships with utility providers.

   [ATTACHMENT 8]

   Pages 5- 4

9. PRIVATE WATERCOURSE ASSISTANCE

   G Paterson
   Manager Stormwater	23 November 2004

   Advising that the property at 2/42a Mahoe Avenue, Remuera qualifies for a grant from the Private Watercourse Assistance Programme and that there are sufficient funds in the 2004/2005 financial year's budget to fund this proposed commitment.

   [ATTACHMENT 9

   Pages 15-18

10. QUARTERLY UPDATE – WASTE PROJECTS FROM CITY PLANNING

    R Shirley
    Team Leader, Environmental Projects	23 November 2004

    Providing a quarterly report on waste minimisation projects.

    [ATTACHMENT 10]

    Pages 19-22

11. EXCLUSION OF THE PUBLIC: LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Elaine Prior
    Committee Manager	23 November 2004
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Tender Acceptance Report Inorganic Refuse Collection 2004, Auckland Isthmus	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]