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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

will be held as follows:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Works and Services Committee meeting held on Thursday, 3 February 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   “An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   “Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the Meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. REPORTS REQUESTED/PENDING

   E Prior
   Committee Manager	22 February 2005

   Advising of reports requested / pending and seeking approval to amend the target dates of the following report.

   Date	Report Title	Reason for Changing Target Date
   May 2004 Defer to April 2005	Resource Recovery Park	Defer to April 2005 to allow the collation of further information.
   September 2004 Defer to April 2005	Waste Education Outline of Proposed Programme	Defer to April 2005 to allow the collation of further information.

   Recommending that the report of the Committee Manager dated 22 February 2005 be received.

   [ATTACHMENT 5]

   Pages 1-2

6. CONSULTATION STRATEGY FOR 2001 DRAINAGE NETWORK CONSENTS

   G Paterson
   Manager Storm Water	22 February 2005

   Updating the Works and Services Committee on the resource consent applications for the continued operation of Auckland City's drainage network; and the planned public consultation regarding the development of a “best practical option” for operation of the network.

   Recommending that public consultation in respect of strategic outcomes for the drainage network consents be undertaken as part of the Council's 2006/2007 Long Term Council Community Plan to establish the context for environmental outcomes sought through the 2001 network consents.

   [ATTACHMENT 6]

   Pages 3-10

7. ZERO WASTE TRIPS AND CONFERENCE

   J Burbery
   Senior Environmental Policy Analyst	18 February 2005

   Advising the Works and Services Committee of the upcoming zero waste conference and trips that may be of interest.

   Recommending that the Committee consider appointing a representative to attend one of the New Zealand Zero Waste bus trips.

   [ATTACHMENT 7]

   Pages 11-14

8. 98 GRAMPIAN ROAD: HEARING OF OBJECTION TO NOTICE TO INSTALL STORMWATER AND WASTEWATER DRAINS

   M McQuillan
   Manager Utility Planning	22 February 2005

   Proposing that the Works and Services Committee defer the continuation of the 98 Grampian Road Hearing to its April 2005 meeting as the outcome of the requested confidential report titled 'Construction of Works on Private Land' which has been tabled at today's meeting, has implications to all further hearings. Delaying the hearing for 98 Grampian Road allows the objectors the opportunity to incorporate any outcomes of this report to their processes.

   Recommending that:

   1. That the Committee resolutions on the policies associated with accessing private land for drainage works be forwarded to Mr & Mrs Parkinson of 98 Grampian Road.
   2. That Mr & Mrs Parkinson be invited to add to their earlier objection submission aspects they consider relevant given the new Committee resolutions referred to in A above.
   3. That if Mr & Mrs Parkinson wish to have their additional submissions heard then the hearing be conducted as part of the Works and Services Committee meeting on 7 April 2005.
   4. That final deliberations on the Parkinson's objection be postponed until after presentation of any additional submissions.

   [ATTACHMENT 8]

   Pages 15-18

9. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   Elaine Prior
   Committee Manager	22 Feb 2005
   Section 48, Local Government Official Information and Meetings Act 1987:

   The following motion is submitted for consideration:

   That the public be excluded from the following part(s) of the proceedings of this meeting.

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

   Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
   C1.	Policy For Accessing Private Land For Drainage	Good Reason to withhold exists under section 7	Section 48(1)(a)

   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

   Item No.	Reason to withhold information under section 7
   C1.	To maintain legal professional privilege.	[Section 7(2)(g)]