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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

will be held as follows:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Works and Services Committee meeting held on Thursday 3 March 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and

   2. The presiding member explains at the meeting at a time when it is open to the public,-

      1. The reason why the item is not on the agenda; and

      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-

      1. That item is a minor matter relating to the general business of the local authority; and

      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the Meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following request has been received to address the meeting:

   4.1. ORAKEI CREEK DREDGING

   Ms Coralie Beckham of the Orakei Basin Protection Group Inc. Society would like to speak to the Committee about the Orakei Creek Dredge.

5. REPORTS REQUESTED / PENDING

   E Prior
   Committee Manager	26 April 2005

   Advising of reports requested / pending and seeking approval to amend the target dates of the following report.

   Date	Report Title	Reason for Changing Target Date
   April 05 Defer to July 05	Quarterly Update – Environmental Projects from City Planning	Reason for deferral is to allow further collation of information following the Zero Waste Conference and Bus Tour.

   Recommending that the report of the Committee Manager dated 26 April 2005 be received.

   [ATTACHMENT 5]

   Pages 1 - 2

   HEARING

6. 98 GRAMPIAN RD ST HELIERS

   M McQuillan
   Manager Utility Planning	22 April 2005

   Reporting on an objection from Jody and Paul Parkinson of 98 Grampian Road, St Heliers, to a proposal to construct public drains on 98 Grampian Road.

   Recommending that the Works and Services Committee:

   1. Hear any further submissions from Mr and Mrs Parkinson of 98 Grampian Road, should they so request.
   2. Determine, after hearing any further submissions of Mr and Mrs Parkinson, whether to abandon the works proposed or to proceed therewith with or without such alteration as it thinks fit.

   [ATTACHMENT 6]

   Pages 3 -16

   Secretarial Note:

   This hearing began at the Works and Services Committee meeting held in February 2005. Submissions were heard and the hearing was adjourned during the deliberations, pending a legal opinion on the question of the Council’s policy for accessing private land for drainage purposes. The legal opinion was considered in Confidential at the March 2005 meeting. Excerpts were released to Mr and Mrs Parkinson who were then, in the light of that opinion, invited to add to their submissions.

7. 2004/2005 THIRD QUARTER:UTILITY PLANNING REPORT

   M McQuillan
   Manager Utility Planning	20 April 2005

   Updating the Works and Services Committee on results for the period ending March 2005 in the Council’s interests managed by Utility Planning (stormwater, sewer separation, urban fire fighting services, closed landfills, Waiheke wastewater planning and relationships with utility providers).

   [ATTACHMENT 7]

   Pages 17 - 24

   Recommending that the report of the Manager Utility Planning, dated 20 April 2005, be received.

8. ORAKEI CREEK DREDGING OPTION K – FINAL REPORT

   G Ockleston
   Manager Stormwater Projects	21 April 2005

   Presenting the final report on Option K (removal of contaminated sediment and replacement with clean material) as endorsed at the Works Committee meeting of September 2004, and requesting approval from the Works and Services Committee to complete the design and resource consent phase of the project.

   Recommending:

   1. That the optimised Option K, consisting of removal of contaminated sediment and replacement with imported fill at the upper Kelvin and Meadowbank arms and near the convergence of the two creek arms be approved.
   2. That design of the optimised Option K be completed and resource consent sought to enable physical works to proceed

   [ATTACHMENT 8]

   Pages 25 - 30

9. URGENT DECISION: SP2004/457 BOWDEN ROAD STORMWATER TREAMENT UPGRADE

   E Prior
   Committee Manager	14 April 2005

   Informing the Works and Services Committee of an urgent decision processed on 14 April 2005, regarding the tenders received for Stormwater Upgrade Package SP2004/457: Bowden Road. An urgent decision was required for the acceptance of the lowest complying tender, from HEB Contractors Ltd. Delaying the decision until the May Works and Services Committee meeting (due to the cancellation of the April meeting) would have resulted in consequential impact on the start of the project and the construction season.

   [ATTACHMENT 9]

   Pages 31 - 36

   Recommending that the Urgent Decision: SP2004/457 Bowden Road Stormwater Treatment Upgrade be received.

10. ZERO WASTE TOUR OF THE SOUTHERN SOUTH ISLAND – 11-14 APRIL 2005

    Councillor Neil Abel Chairman, Works and Services Committee R Shirley Environmental Policy Analyst

    5 May 2005

    Outlining highlights from the Zero Waste Conference and Southern South Island Bus Tour and how some of the waste management practices and resource recovery options might be applied to Auckland City.

    Recommending:

    1. That the report of the Environmental Policy Analyst, dated 5 May 2005, be received.
    2. That a Bus Tour be organised for members of the Works and Services Committee to inspect the handling of all waste streams within Auckland City.

    [ATTACHMENT 10]

    Pages 37 - 44

11. AUCKLAND CITY DRAFT WASTE EDUCATION STRATEGY

    S Kupa
    Waste Education Officer, Environmental Planning	7 May 2005

    Presenting a framework for the Waste Education Programme and seeking the endorsement of the Works and Services Committee on the structure that the Programme will take.

    Recommending that the framework for the Waste Education Strategy which puts forward measures for addressing waste minimisation in the areas of:

    • Organic waste
    • Education in schools
    • Inorganic waste
    • Fostering community partnerships
    • Illegal dumping
    • Waste management in Multi Tenancy dwellings
    • Household kerbside collection

    be endorsed by the Works and Services Committee.

    [ATTACHMENT 11]

    Pages 45 - 50