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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

WORKS AND SERVICES COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology has been received from Councillor Walsh.

2. CONFIRMATION OF MINUTES

   The minutes of the Works and Services Committee meeting held on Monday, 14 May 2007, to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.:

5. REPORTS REQUESTED/PENDING

   Denise McKenzie
   Democracy Advisor	7 August 2007

   Attaching the reports Pending/Requested as at August 2007 for the Committee's information.

   Recommending that the report be received.

   [ATTACHMENT 5]

6. SUBMISSION ON PROPOSED NATIONAL POLICY STATEMENT ON ELECTRICITY TRANSMISSION

   Des Hughes
   Manager, Utility Relationship	30 July 2007

   Advising that submissions on the proposed National Policy Statement on Electricity Transmission closed on 25 June 2007 and attaching council's submission.

   Recommending that the Committee confirm the submission lodged by officers and appoint a Councillor or Councillors to present Council's views at the Board of Inquiry hearing set down for 27 August 2007.

   [ATTACHMENT 6]

   Pages 1-12

7. UPDATE ON WASTE EDUCATION

   Lindsey du Preez
   Waste Education Officer	1 August 2007

   Updating the Committee on waste education for the year 2006/2007/

   Recommending that reporting to the Committee on progress in waste education continue on an annual basis and that the results of the waste audit be reported to the Committee in February 2008.

   [ATTACHMENT 7]

   Pages 13-18

8. 

9. SAFESWIM ANNUAL REPORT 2006-2007

   Sharon Tang
   Environmental Health Specialist, Water & Vector	8 June 2007

   Advising that during the eighth season of the Safeswim programme during summer 2006./2007, 20 beaches across the isthmus and Hauraki Gulf Islands were monitored weekly for 25 weeks in order to determine bacteriological water quality and reduce public health risk by updating the public on beach water quality and health education.

   Recommending that the Committee receive the report and it be forwarded to community boards for their information.

   [ATTACHMENT 9]

   Pages 19-22

10. URGENT DECISION ON A SUBMISSION ON THE PROPOSED NATIONAL ENVIRONMENTAL STANDARDS FOR TELECOMMUNICATIONS FACILITIES

    Finau Rokocoo
    Assistant Planner	3 August 2007

    Attaching a report supporting an urgent decision to enable the Council to lodge a submission on the proposed National Environmental Standards for Telecommunications Facilities prepared by the Ministry of Environment.

    The urgent decision was required as the closing date for submissions is 10 August 2007.

    Recommending that the Committee note the urgent decision.

    [ATTACHMENT 10]

    Pages 23-45

11. HOBSON SEWER OUTFALL APPEAL UPDATE

    Denise McKenzie
    Democracy Advisor	7 August 2007

    Attaching a report considered by the Ngati Whatua o Orakei Reserves Board at its 17 May 2007 meeting advising of the Reserves Board's successful appeal in opposing the construction of a new outfall line through Okahu Bay. The Reserves Board resolved that the Committee be advised that the Board supports improvements to the existing outfall at Okahu Bay.

    Recommending that the information be received.

    [ATTACHMENT 11]

    Pages 46- 68

12. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Denise McKenzie
    Democracy Advisor	7 August 2007
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Tender for Recyclables Collection Services	The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains information which is commercially sensitive and would be likely to unreasonably prejudice the commercial position of the organisation which supplied the information. It also allows Council to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.
    C2	Possible site for resource recovery park	The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(h) To enable the Council to carry out, without prejudice or disadvantage, commercial activities. In particular, public knowledge of information within the report would affect final purchase price. Section 7(2)(i) To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the negotiations with private landowners could be impacted if information in this report is made public.	S48(1)(a) The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.