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MINUTES ATTACHMENTS

________________________

1. APOLOGIES

   That the apologies from Councillors Hucker and Raffills and the apology from Councillor Walsh for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Works and Services Committee meeting held on Thursday, 3 March 2005 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. ORAKEI CREEK DREDGING

   Ms Coralie Beckham tabled a copy of her submissions.

   [ATTACHMENT 4.1]

   That Ms Coralie Beckham of the Orakei Basin Protection Group Inc. Society be thanked for her submissions and they be taken into account when item 8 is discussed.

   CARRIED

5. REPORTS REQUESTED / PENDING

   That the reports requested/pending listing dated 22 February 2005 be amended as follows:

   Date	Report Title	Reason for Changing Target Date
   April 05 Defer to July 05	Quarterly Update – Environmental Projects from City Planning	Reason for deferral is to allow further collation of information following the Zero Waste Conference and Bus Tour.

   CARRIED

6. 98 GRAMPIAN RD ST HELIERS

   Ms Melinda Dickey, solicitor for Mr and Mrs Parkinson, tabled a copy of her submissions.

   [ATTACHMENT 6.1]

   The Committee went into Confidential to deliberate the submissions received.

   EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   Elaine Prior
   Committee Services Manager	5 May 2005
   Section 48, Local Government Official Information and Meetings Act 1987:

   That the public be excluded from the following parts of the proceedings of this meeting.

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

   Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
   C1.	98 Grampian Road, St Heliers: Hearing of Objection to Notice to Install Stormwater and Wastewater Drains	Good Reason to withhold exists under section 7	Section 48(1)(a)

   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

   Item No.	Reason to withhold information under section 7
   C1.	98 Grampian Road, St Heliers: Hearing of Objection to Notice to Install Stormwater and Wastewater Drains
   	To maintain legal professional privilege.	[Section 7(2)(g)]

   Following the Committee's deliberations, the meeting resumed in open session.

   1. That having heard and considered the objection of Mr and Mrs Parkinson, the Committee consider that the only practical route of the new stormwater and wastewater pipelines serving 70 Allum Street may not be through 98 Grampian Road and resolves not to proceed at this time until negotiations have been completed with adjoining property owners.
   2. That the hearing on 98 Grampian Road be adjourned until the next meeting of the Works and Services Committee on 7 July 2005.

   CARRIED

7. 2004/2005 THIRD QUARTER UTILITY PLANNING REPORT

   Mr McQuillan tabled a copy of his presentation.

   [ATTACHMENT 7.1]

   1. That the report of the Manager Utility Planning, dated 20 April 2005, be received.
   2. That there be an appropriate opening and acknowledgement of the Brady Rd closed landfill (Seaside Park) in June or July 2005.

   CARRIED

8. ORAKEI CREEK DREDGING OPTION K – FINAL REPORT

   Mr Ockleston tabled a copy of his presentation.

   [ATTACHMENT 8.1]

   1. That the optimised Option K, consisting of removal of contaminated sediment and replacement with imported fill at the upper Kelvin and Meadowbank arms and near the convergence of the two creek arms be approved.
   2. That design of the optimised Option K be completed and resource consent sought to enable physical works to proceed.

   CARRIED

9. URGENT DECISION: SP2004/457 BOWDEN ROAD STORMWATER TREAMENT UPGRADE

   That the Urgent Decision: SP2004/457 Bowden Road Stormwater Treatment Upgrade be noted.

   CARRIED

10. ZERO WASTE TOUR OF THE SOUTHERN SOUTH ISLAND – 11-14 APRIL 2005

    Ms Shirley tabled a copy of her presentation.

    [ATTACHMENT 10.1]

    1. That a Bus Tour be organised for members of the Works and Services Committee to inspect the handling of all waste streams within Auckland City.
    2. That the Environmental Projects team monitor the content of waste going to landfill and provide six-monthly reports to the Works and Services Committee.

    CARRIED

11. AUCKLAND CITY DRAFT WASTE EDUCATION STRATEGY

    That the framework for the Waste Education Strategy which puts forward measures for addressing waste minimisation in the areas of:

    • Organic waste
    • Education in schools
    • Inorganic waste
    • Fostering community partnerships
    • Illegal dumping
    • Waste management in Multi Tenancy dwellings
    • Household kerbside collection

    be endorsed by the Works and Services Committee.

    CARRIED

    There being no further business, the Chairman declared the meeting closed at 3.47pm.