MINUTES OF A MEETING OF THE
WORKS AND SERVICES COMMITTEE

HELD ON THURSDAY, 4 MAY 2006 AT 1:30 PM

1. APOLOGIES

   That the apology from Councillor Walsh, (absent on council business), be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Works and Services Committee meeting held on Thursday, 6 April 2006 and the Extraordinary Works and Services Committee meeting held on Monday 10 April 2006 be confirmed as true and correct records.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   There were no requests to speak in public forum.

5. REPORTS REQUESTED PENDING

   That the report of the Acting Committee Manager dated 27 April 2006 on reports requested/pending be received.

   CARRIED

6. DEVELOPMENT CONTRIBUTION REBATE PROGRAMME FOR RAINWATER TANKS (STORMWATER)

   That subject to the approval by Council through the 2006/2007 Long Term Council Community Plan (LTCCP) process of the recommended stormwater strategy 4b (or similar) which includes increased stormwater development contributions together with a rebate policy for rainwater tank reuse that:

   1. the proposed development contribution rebate programme for rainwater tanks, as set out in the Rainwater Tank Rebate Programme (Stormwater) report, be endorsed and implemented;
   2. the draft "Rainwater Tank Rebate Programme – Manual" be approved in principle;
   3. the Manager Utility Planning, in conjunction with the Manager Auckland City Environments be authorised to:
      1. approve the "Rainwater Tank Rebate Programme – Manual" for implementation from 1 July 2006, following any feedback from Auckland City Environments and other interested parties in the interim;
      2. make minor amendments to the manual as required.

   CARRIED

7. WASTE 2006 CONFERENCE REPORT

   1. That the report of the Manager, Utility Planning dated 20 April 2006 on the Waste 2006 Conference be received.
   2. That the report by the Waste Education Officer on Options for a Resource Recovery Park, scheduled for the June 2006 Works and Services Committee meeting, be expanded to include options for the establishment of a Materials Recovery Facility (MRF) for the processing of organic and inorganic waste streams in the Auckland City isthmus area.

   CARRIED

8. SP2005/756: MOTIONS WATER TO BOSTON STORMWATER UPGRADE

   That it be a recommendation to Council:

   That the tender by Harker Underground Construction Ltd for $3.21 million (including contingency sum but exclusive of GST) for SP2005/756: Motions Water to Boston Stormwater Upgrade be accepted.

   CARRIED

9. URGENT DECISION: SP2005/576 THE PARADE STORMWATER UPGRADE

   That the urgent decision: SP2005/576 The Parade Stormwater Upgrade taken on 13 April 2006 be noted.

   CARRIED

10. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    1. That the public be excluded from the following part(s) of the proceedings of this meeting.

       The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

       Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
       C1.	Septic Tank Sludge Disposal Options For Waiheke Island	Good Reason to withhold exists under section 7	Section 48(1)(a)

       This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

       Item No.	Reason to withhold information under section 7
       C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]

    2. That Ray Ericson, Chairman Waiheke Community Board and Murray Menzies, Consultant be permitted to remain for item C1 to provide information to assist the committee.
    3. That community board member Tony Sears be permitted to remain for item C1 but not have speaking rights.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 3.45pm.