MINUTES OF A MEETING OF THE
WORKS AND SERVICES COMMITTEE

HELD ON THURSDAY, 29 JUNE 2006 AT 1:33PM

Secretarial Note:

The Chairman opened the meeting and congratulated Auckland City on being joint recipients of the Arthur Mead Environmental 2006 Award from the Institute of Professional Engineers of New Zealand for its works with the development of Waiatarua Reserve Restoration project.

The Chairman also specifically recognised the work of Grant Ockleston and Michael McQuillan, Auckland City and Abhishek Sharma from Beca Carter Hollings & Ferner Limited.

1. APOLOGIES

   That the apology from Councillor Leila Boyle for non attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Works and Services Committee meeting held on Thursday, 4 May 2006 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   There were no requests to speak in public forum.

5. REPORTS REQUESTED PENDING

   That the report of the Acting Committee Manager dated 22 June 2006 on reports requested/pending be received.

   CARRIED

6. PROPOSED TRANSPOWER TRANSMISSION SYSTEM UPGRADING - OTAHUHU TO PENROSE

   David Laurie, General Manager, of National Grid, Tim George, General Manager, of Grid Planning, Robert Derks, Team Leader, Planning and Development and Chris Roberts gave a presentation and spoke to it regarding Auckland's outage on 12 June 2006 and tabled a report titled "Supply Security and Request for Information on Alternatives" for the Committee's information.

   [ATTACHMENT 6.1]

   The Chairman moved:

   A. That David Laurie, General Manager of National Grid, Tim George, General Manager of Grid Planning, Robert Derks, Team Leader, Planning and Development and Chris Roberts from Transpower be thanked for their presentation and update to the Works and Services Committee.

   B. That a workshop be held prior to the 3 August 2006 Works and Services Committee meeting to allow the Committee to receive a briefing from Transpower and council officers on the Otahuhu to Penrose transmission options.

   C. That the Works and Services Committee meeting of 3 August 2006 formally consider the council's response to Transpower's "Request for Information" dated 29 May 2006.

   Councillor Armstrong moved the following amendment to resolution B:

   B. That officers prepare a preferred recommendation to the proposed Transpower Transmission System Upgrading and report back to the Works and Services Committee.

   The amendment was put by a show of hands and CARRIED by 4 votes to 2.

   The Chairman put the following substantive motion:

   A. That David Laurie, General Manager of National Grid, Tim George, General Manager of Grid Planning, Robert Derks, Team Leader, Planning and Development and Chris Roberts from Transpower be thanked for their presentation and update to the Works and Services Committee.

   B. That officers prepare a preferred recommendation to the proposed Transpower Transmission System Upgrading and report back to the Works and Services Committee.

   C. That the Works and Services Committee meeting of 3 August 2006 formally consider the council's response to Transpower's "Request for Information" dated 29 May 2006.

   CARRIED

7. WASTE LEVIES UPDATE

   That Councillors Neil Abel, Leila Boyle and Vern Walsh be appointed to a working party to assist officers in preparing consultative waste issue responses to the Ministry for the Environment and make a recommendation to Council.

   CARRIED

8. DRAFT WASTE MANAGEMENT PLAN - HAURAKI GULF ISLANDS SECTION

   A. That it be a recommendation to Council:

   That the draft Waste Management Plan 2006-2010 - Hauraki Gulf Islands Section be released for public consultation, in accordance with the special consultative procedure.

   B. That Part 1 of the draft Waste Management Plan Isthmus Section be amended to include reference to the Hauraki Gulf Islands and also be updated with regard to a waste levy to reflect recent developments.

   C. That the Works and Services Committee appoints a panel consisting of a minimum of three members from Councillors Neil Abel, Bill Christian, Leila Boyle and Faye Storer, to hear submissions received on the draft Hauraki Gulf Islands section of the Waste Management Plan.

   CARRIED

9. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   A. That the public be excluded from the following part(s) of the proceedings of this meeting.

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

   Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
   C1.	Notice Of Requirement: Owhanake Wastewater Treatment Plant	Good Reason to withhold exists under section 7	Section 48(1)(a)
   C2	Options For Waste Reduction Activities At Galway St	Good Reason to withhold exists under section 7	Section 48(1)(a)

   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

   Item No.	Reason to withhold information under section 7
   C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
   	In the case only of an application for a resource consent, or water conservation order, or a requirement for a designation or heritage order, under the Resource Management Act 1991, to avoid serious offence to tikanga Maori, or to avoid the disclosure of the location of waahi tapu.	Section [7(2)(ba)]
   C2.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]

   B. That Tony Sears, Waiheke Community Board member be permitted to remain for item C1 as he has information that may assist the members of the Committee in their deliberations regarding the Notice of Requirement: Owhanake Wastewater Treatment Plant.

   C. That Ray Ericson, Chairman of the Waiheke Community Board be permitted to remain but not to have speaking rights.

   D. That Murray Menzies and Richard Jenkins, consultants be permitted to remain for item C1 as they have information that may assist the members of the Committee in their deliberations regarding the Notice of Requirement: Owhanake Wastewater Treatment Plant.

   CARRIED

   There being no further business the Chairman declared the meeting closed at 3:40pm.