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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE WORKS AND SERVICES COMMITTEE HELD ON MONDAY, 02 APRIL 2007, AT 9:30 AM

1. APOLOGIES

   That the apologies from Councillors Boyle, Storer and Raffills [absent on Council business] be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Works and Services Committee meeting held on Thursday, 27 February 2007, be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. ORAKEI CREEK DREDGING - ORAKEI BASIN PROTECTION GROUP

   This item was withdrawn.

5. REPORTS REQUESTED/PENDING LIST

   That the Reports Requested/Pending list be amended as follows:

   Row	Target Date	Report Title	Reason for Update
   5	June 2007	Orakei Creek dredging	Updated to indicate change to target date

   CARRIED

6. REGIONAL THREE WATERS STRATEGIC PLANNING

   Greg Paterson, Manager Water Planning, provided a visual presentation.

   That the Committee supports continued refinements to three waters strategic planning leading up to public release of documentation in June 2007.

   CARRIED

   [ATTACHMENT 6.1]

7. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   1. That the public be excluded from the following part of the proceedings of this meeting.

   The general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to the matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

   Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
   C1.	Waste Management Contract Renewal Strategy	Good Reason to withhold exists under section 7	Section 48(1)(a)

   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

   Item No.	Reason to withhold information under section 7
   C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities. In particular, Council's procurement of refuse collection and disposal services needs to be conducted in a manner that does not disadvantage its contractual position with commercial operators.	[Section 7(2)(h)]
   	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, information has been supplied on a confidential basis by waste industry participants.	[Section 7(2)(b)(ii)]

   2. That Mr Roger Mills, Consultant from Mitre Consultancy, be permitted to remain at this meeting after the public have been excluded for confidential item C1 because he is project managing the refuse and recycling contracting processes. This knowledge, which will be of assistance in relation to the matter to be discussed, is relevant because of Mr Mills' in-depth knowledge of the contracting processes.

   CARRIED

   There being no further business the Chairman declared the meeting closed at 11 am.