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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE WORKS AND SERVICES COMMITTEE HELD ON MONDAY, 14 MAY 2007 AT 9:30 AM

1. APOLOGIES

   That the apology of Councillor Christian for lateness and Councillors Armstrong and Walsh for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Works and Services Committee meeting held on Monday, 2 April 2007, be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. ORAKEI BASIN DREDGING - ORAKEI BASIN PROTECTION GROUP

   There was no-one in attendance for this item.

5. REPORTS REQUESTED/PENDING LIST

   That the reports requested/pending as at May 2007 be amended as follows:

   Row	Target Date	Report Title	Reason for Update
   3	Sep 2007	Update on Resource/Inorganic Recovery Trial	Report Title to be updated to add the word "Inorganic". Comments column to be changed to read: "That officers update the Committee upon completion of the 2007 inorganic collection."
   4	June 2007	Notice of Requirement - Owhanake Wastewater Treatment Plant	Target date inserted

   CARRIED

6. PRIORITY FOR DRAINAGE ENVIRONMENTAL IMPROVEMENT WORKS

   1. That the dredge and replace project in Orakei Creek [option k in the agenda report] be re-evaluated to better reflect its envisaged environmental benefits when compared with other city-wide stormwater environmental improvements, such as Cox's Creek.
   2. That the funding identified for option k be directed to accelerate other priority stormwater improvement projects to reduce stresses on receiving environments across Auckland city, including:

   1. priority combined sewer separation, wastewater overflow mitigation and associated flood reduction as identified in the Council's and Metrowater's wastewater and stormwater 10 year works programmes; and
   2. priority areas for stormwater contaminant reduction, through source control and targeted treatment, including Cox's Creek, the upper Tamaki River, the Upper Whau Estuary, the Waterview inlet and the Mangere inlet [work being '].

   3. That council officers investigate the opportunity to have the $2.4 million Infrastructure Auckland [now ARH] funding allocated for Orakei Creek transferred to a similar stormwater quality enhancement project elsewhere.
   4. That road contaminants be managed by the stormwater, roads and parks asset managers continuing to work co-operatively on road sweeping, catchpit maintenance, catchpit design on new roads and targeted stormwater treatment in priority areas, where appropriate.
   5. That streams be managed through a management framework recognising drainage, habitat and public amenity values.
   6. That the Manager Environment and Utility Management discuss with the Manager Recreation and Community Services the maintenance levels on Council reserves and access ways in the vicinity of the Orakei Creek.
   7. That the Orakei Basin Protection Group be thanked for its substantial contribution to the Orakei Basin and that the Chairman be authorised to write to the Group accordingly.

   CARRIED

   [Secretarial note: The Chairman recognised the contribution made by Greg Paterson over his many years with Council and wished him well in his move to Watercare Services].

7. DRAFT WASTE MANAGEMENT PLAN - CENTRAL AREA

   1. That the draft Waste Management Plan - Central Area Section be released for public consultation, in accordance with the special consultative procedure.
   2. That the Committee appoints the following commissioners to hear the submissions on the special consultative procedure for the draft Waste Management Plan - Central Area and delegates those commissioners to make a recommendation to the Council:
      • Councillors Abel, Boyle and Raffills, and a Hobson ward elected representative to be appointed by the Chairman
   3. That the Chairman be authorised to appoint an alternate commissioner should one of the appointed commissioners not be available for the hearing on the draft Waste Management Plan - Central Area.

   CARRIED

   [Secretarial note: The Chairman acknowledged and thanked Jan Burbery for her contribution over her many years of working with Council and wished her well in her move to Melbourne].

8. NOTICE OF MOTION - SUSTAINABILITY AND INORGANIC RUBBISH COLLECTIONS - CORRESPONDENCE FROM MR JOHN LA ROCHE

   That the correspondence from Mr John La Roche dated 20 March 2007 to His Worship the Mayor, entitled Sustainability and Inorganic Rubbish Collections, be received.

   CARRIED

9. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   1. That the public be excluded from the following part(s) of the proceedings of this meeting:

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

   Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
   C1	Tender for Receival and Processing of Dry Recyclables MRF 2008	The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. Section 7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains information which is commercially sensitive and would be likely unreasonably to prejudice the commercial position of the organisation which supplied the information. It also allows Council to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

   2. That Mr Roger Mills of Mitre Consultancy be permitted to remain at this meeting after the public have been excluded because he is project managing the refuse and recycling contracting processes and his in-depth knowledge of the contracting processes will be of assistance in relation to the matter to be discussed.

   CARRIED

   There being no further business the Chairman declared the meeting closed at 11.07 am.