MINUTES OF A MEETING OF THE WORKS AND SERVICES COMMITTEE HELD ON THURSDAY, 6 SEPTEMBER 2007 AT 1.30 pm

A minute's silence was observed for previous committee manager, Elaine Prior, on the anniversary of her death.

1. APOLOGIES

   That the apologies of Councillors Raffills and Walsh be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Works and Services Committee meeting held on Monday, 13 August 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   There were no requests to speak in public forum.

5. REPORTS REQUESTED/PENDING

   That the Reports Requested/Pending list be amended as follows:

   Row	Target Date	Report Title	Reason for Update
   1	Sep-07	Update of Resource/ Inorganic Recovery Trial	Update report to include target date of February 2008.
   2	TBA	Notice of Requirement: Owhanake Wastewater Treatment Plant	Delete from report as part of the HGI district plan process and due to be heard by independent commissioners
   3	TBA	Discussion of septage disposal options	Add report title to report with comment "Referred to the Waiheke community board and will be resubmitted following response from the board".

   [Secretarial note: Rennae Corner, Manager Environmental Infrastructure, provided a verbal update on the last inorganic collection service].

6. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   1. That the public be excluded from the following part(s) of the proceedings of this meeting.

      The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

      This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

   Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
   C1	Tender for Recyclables Collection Services	The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains information which is commercially sensitive and would be likely to unreasonably prejudice the commercial position of the organisation which supplied the information. It also allows Council to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

   2. That Mr Roger Mills of Mitre Consultancy be permitted to remain at this meeting after the public have been excluded as he is project managing the refuse and recycling contracting processes and his in-depth knowledge of these processes will be of assistance in relation to the matter to be discussed.

   CARRIED

   Prior to closing the meeting, the chairman acknowledged the professionalism of officers and thanked them for the progress made on various matters throughout the term. He also thanked the committee for their input.

   There being no further business the Chairman declared the meeting closed at 2:37 pm.