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Auckland City Youth Council

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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

AUCKLAND CITY YOUTH COUNCIL

will be held as follows:

DATE:	Monday, 20 June 2005
TIME:	4:30 pm
VENUE:	Committee Room, Level 15
	Civic Administration Building
	1 Greys Avenue
	Auckland

L Manaia

COMMITTEE MANAGER

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Auckland City Youth Council meeting held on Monday, 16 May 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and

   2. The presiding member explains at the meeting at a time when it is open to the public,-

      1. The reason why the item is not on the agenda; and

      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-

      1. That item is a minor matter relating to the general business of the local authority; and

      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the Meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. THE ODYSSEY – ANNIE COPPELL

   Annie Coppell, Teenage Services Librarian, wishes to present an overview of The Odyssey Teen Reading Programme which begins on Monday, 20 June 2005.

5. NEW MEMBERS/RESIGNATIONS

   Gaayathri Nair is now eligible for membership and is invited to join the Auckland City Youth Council.

6. CHAIRMAN'S REPORT

   P Taulapapa
   Chairman	8 June 2005

   Providing an update for the Auckland City Youth Council on matters dealt with by the Chairman.

   Recommending that the Chairman's report dated 8 July 2005 be received.

   [ATTACHMENT 6]

   Pages 1-2

7. MEMBERS' UPDATES

   A forum to provide updates to the Auckland City Youth Council on issues, projects or proposals.

   Recommending that the members' updates be received.

   [ATTACHMENT 7]

   Pages 3-6

8. COMMUNITY ADVISOR'S UPDATE

   S Peterson
   Community/Youth Advisor	8 June 2005

   Providing an update of issues and topics dealt with since the last meeting.

   Recommending that the Community Advisor's Update report dated 8 June 2005 be received.

   [ATTACHMENT 8]

   Pages 7-8

9. AUCKLAND CITY YOUTH COUNCIL ANNUAL AWARDS

   P Taulapapa
   Chairman	8 June 2005

   Reporting on the Auckland City Youth Council Awards becoming an annual event.

   This documentation was not available at the time the agenda was compiled.

10. DRAFT CHILD AND FAMILY POLICY

    P Taulapapa
    Chairman	8 June 2005

    Presenting the Auckland City Youth Council's submission to the Draft Child and Family Policy for approval. A copy of the submission will be tabled at the meeting for consideration.

    Recommending that the Auckland City Youth Council's submission to the Draft Child and Family Policy be approved.

11. PROJECT UPDATES

    11.1. AUCKLAND CITY YOUTH COUNCIL EXECUTIVE

    P Taulapapa
    Chairman	8 June 2005

    A meeting has been held to discuss the formation of an Auckland City Youth Council executive. Providing the minutes of a meeting held on Monday, 23 May 2005.

    Recommending that the Chairman, Deputy Chair and five members of the Auckland City Youth Council be elected to form an Auckland City Youth Council Executive, to focus on:

    • the issues outlined in the Executive Brainstorming Meeting Minutes.
    • the structure of Auckland City Youth Council
    • creating sustainable leadership
    • executive timeframe
    • aims and objectives of Auckland City Youth Council

    [ATTACHMENT 11.1]

    Pages 9-11

    11.2. AUCKLAND CITY YOUTH COUNCIL PROJECTS

    P Taulapapa
    Chairman	8 June 2005

    Providing a summary report on the progress of Auckland City Youth Council projects. This documentation was not available at the time the agenda was compiled.

    That the summary report on progress of Auckland City Youth Council projects by the Chairman, dated 8 June 2005 be received.