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Auckland City Youth Council

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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

AUCKLAND CITY YOUTH COUNCIL

will be held as follows:

DATE:	Monday, 19 February 2007
TIME:	4:30 pm
VENUE:	Committee Room, Level 15
	Civic Administration Building
	1 Greys Avenue
	Auckland

Kimberley Bray

DEMOCRACY ADVISOR

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Auckland City Youth Council meeting held on Monday, 4 December 2006 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. ELECTION OF CHAIRMAN AND DEPUTY CHAIRMAN

   Kimberley Bray
   Democracy Advisor	14 February 2007

   Nominations for the positions of Chairman and Deputy Chairman are required.

6. COMMUNITY ADVISOR'S UPDATE

   L Dunbar
   Community Youth Advisor	14 February 2007

   Providing an update of issues and topics dealt with since the last meeting.

   Further recommending that the project teams be appointed for the ANZAC Day project, the drafting of a submission on the Council's Annual Plan, the Converse Regional 2007, and the Converse Local 2007.

   [ATTACHMENT 9]

   Pages 5-10

7. NEW MEMBERS/RESIGNATION  

   Kimberley Bray
   Democracy Advisor	14 February 2007

   Providing an opportunity for resignation of old members, and induction of new members.

8. MEMBERS' UPDATE  

   Kimberley Bray
   Democracy Advisor	14 February 2007

   A forum to provide updates to the Auckland City Youth Council on issues, projects and proposals.

   Recommending that the members' updates be received.

   [ATTACHMENT 11]

   Pages

9. PROJECTS:  

   9.1. ANNUAL PLAN SUBMISSION

   Kimberley Bray
   Democracy Advisor	14 February 2007

   A project team to focus on the development of an Auckland City Youth Council submission for the Council Annual Plan is required.

   The submission period for Auckland City's Annual Plan 2007-2008 is from 19 April to 19 May 2006.

   The Youth Forum is scheduled for:

   Date: Monday, 30 April 2007

   Time:4.30 - 6.30pm

   Venue: Level 2, Reception Lounge, Town Hall

   The Council's Annual Plan includes the capital projects and direction the city will take over the next year.

   Recommending that members be appointed to develop the Auckland City Youth Council's submission to the Annual Plan and report back to the 21 May 2007 Auckland City Youth Council meeting.

   9.2. ANZAC DAY PROJECT 2007

   Kimberley Bray
   Democracy Advisor	14 February 2007

   A project team to focus on the ANZAC Day Project 2007 is required.

   Recommending that members be appointed to progress the Auckland City Youth Council interaction on and before ANZAC Day Project 2007.

   9.3. CONVERSE REGIONAL 07

   Kimberley Bray
   Democracy Advisor	14 February 2007

   A project team to focus on the Converse Regional 2007 Project is required.

   Recommending that members be appointed to progress the Auckland City Youth Council interaction on and before Converse Regional 2007.

   9.4. CONVERSE LOCAL 07

   Kimberley Bray
   Democracy Advisor	14 February 2007

   A project team to focus on the Converse Local 2007 Project is required.

   Recommending that members be appointed to progress the Auckland City Youth Council interaction on and before Converse Local 2007.