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Auckland City Youth Council
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MINUTES OF A MEETING OF THE AUCKLAND CITY YOUTH COUNCIL HELD ON MONDAY, 21 MARCH 2005 AT 4:30PM

PRESENT:

  

Pamela

Mills

[Chairperson]
   

Sam

Beanland

  
   

Amanda

Chen

  
   

Melanie

Cripps

  
   

Simon

Dennerley

  
   

Josephine

Fok

  
   

Dexter

Henderson

[From 4.35pm]
   

Gaunting

Liu

  
   

Jayran

Mansouri

  
   

Chantell

Nelisi

  
   

Fay

Nelisi

  
   

John

Osborne

[From 4.40pm until 6.34pm]
   

Louise

Phyn

  
   

Aritra

Ray

  
   

Dawn

Talisa

[Until 6.14pm]
   

Pelema

Taulapapa

  
   

Samson

Tonga

Until 6.14pm]
   

Sinovita

Tonga

Until 6.14pm]

ALSO PRESENT:

Councillor:

L Boyle

    

  1. Top APOLOGIES

    Moved: Pamela Mills

    Seconded: Samson Tonga

    That the apologies from Clara Bakker and Natasha Sarkar be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Pamela Mills

    Seconded: Sam Beanland

    That the minutes of the Auckland City Youth Council meeting held on Monday, 21 February 2005 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    There were no requests to speak in public forum.

  5. Top NEW MEMBERS/RESIGNATIONS

    Moved: Pamela Mills

    Seconded: Melanie Cripps

    [ATTACHMENT 5A]

    That the resignations of Fergus Whyte and Andrew Fraser be accepted.

    CARRIED

  6. Top ANNUAL PLAN

    Gaylene Harvey, Finance and Corporate Business Committee Manager, addressed the Youth Council members regarding the 2005/2006 Draft Annual Plan.

    Moved: Sam Beanland

    Seconded: John Osborne

    1. That the Finance and Corporate Business Committee Manager be thanked for her presentation regarding the 2005/2006 draft Annual Plan.
    2. That Pelema Taulapapa, Louise Phyn, Aritra Ray, Melanie Cripps, Simon Dennerley, Sophia Johnson and Pamela Mills be appointed to the panel to prepare the Auckland City Youth Council submission to the 2005/06 Draft Annual Plan.
    3. That it be noted the Youth Annual Plan Stakeholder Forum has been scheduled for Monday, 9 May 2005 from 5pm to 6.30pm in the Council Chambers.

    CARRIED

  7. Top COMMUNITY ACTION ON YOUTH AND DRUGS

    Shirley Allan, Community Facilitator CAYADS, was in attendance and outlined details of the event proposed to redefine perceptions of drug and alcohol culture with youth. The event will be held in Youth Week 9-15 May on Friday 13 May 2005 at TAPAC, Motions Road, Western Springs.

    Moved: Pamela Mills

    Seconded: Dawn Talisa

    That Shirley Allan, Community Facilitator CAYADS be thanked for her report.

    CARRIED

    John Osborne requested that this vote against the motion be recorded.

  8. Top CHAIRMANS REPORT

    Moved: Pamela Mills

    Seconded: Pelema Taulapapa

    That the report of the Chairman, dated 11 March 2005 be received.

    CARRIED

  9. Top MEMBER'S UPDATE

    Sam Beanland

    • Has enjoyed being a university guide
    • Won a trip to Australia, is going this Easter weekend
    • Is Vice President of the Meat Club
    • Has also started back at work.

    Amanda Chen

    • Attended camp for Maori & Pacific students
    • Attended medical camp (orientation)

    Guanting Liu

    • Elected deputy house captain at school
    • Has become a student leader
    • Is organising a writing competition for the school writing group and trying to find prizes
    • Held an inter-house flower sculpture competition
    • Entered a speech competition
    • The Auckland Bahai Association is having a racial unity forum. Contact Guanting if interested in attending.

    Sinovita Tonga

    • Tutoring at homework centre at Wesley Intermediate
    • University is fun

    Chantell Nelisi

    • Took part in round the bays fun run
    • Her bible class is doing a walkathon to St Heliers on Saturday.

    Samson Tong

    • His group came third overall in the Polyfest on Friday.

    Fay Nelisi

    • Also doing the bible class walkathon on Saturday.
    • Attended graduation on Friday.

    Louise Phyn

    • Marj Mulholland offered to give the Youth Council tutoring in public speaking.

    Simon Dennerley

    • Doing contract work
    • Became a confirmed catholic on Saturday.

    Dawn Talisa

    • Is a prefect at her school
    • Is organising a concert at school fundraising for Canteen
    • Has attended 7th form camp
    • Has been looking after her nana
    • Hasn't been well.

    Aritra Ray

    • Moved house over the weekend.

    Pelema Taulapapa

    • Is staying with his grandparents at present as they are unwell
    • Awards team to have a meeting to wrap up
    • Has been doing research for the awards. Tabled a paper regarding the Jason Snell Memorial Youth Awards which he discovered when researching the Youth Council. Pelema noted the 21st Anniversary Awards and the Jason Snell Awards had a great deal of similarity in terms of timeframes and the awards given to the recipients. The project team will do a feasibility report on holding the awards again next year. The project team will do a feasibility report on holding the awards again next year.
    • Pelema thanked everyone who helped at the Awards evening and gave a special thank you to Pamela and Melanie for hosting the event so well.

    [ATTACHMENT 9A]

    Dexter Henderson

    • Has been playing waterpolo.

    Melanie Cripps

    • Update is in the agenda

    John Osborne

    • Was busy with the Springs tramway over the weekend
    • Has been attending lodge meetings
    • Is investigating joining the Mt Wellington Bowling Club
    • Has been going to Parnell RSA with a view to joining
    • Attended the function for Prince Charles and was honoured to meet His Royal Highness.

    Jayran Mansouri

    • Update is on the agenda.

    Non-members of the Youth Council gave a brief update on who they were, and the activities they are involved in.

    Moved: Pamela Mills

    Seconded: Louise Phyn

    That the member's updates be received.

    CARRIED

    John Osborne requested that this vote against the motion be recorded.

  10. Top ADVISORS UPDATE

    Steve Peterson, Community Adviser Youth, tabled information regarding various upcoming seminars, events and conferences. He reminded members that if they were interested in attending they must provide a couple of paragraphs on why they should be attending and what benefit there would be to the Youth Council.

    Moved: Pamela Mills

    Seconded: Aritra Ray

    [ATTACHMENT 10A]

    That the Community Advisor's report of the Community/Youth Advisor dated 11 March 2005 be received.

    CARRIED

    John Osborne requested that this vote against the motion be recorded.

  11. Top ELECTION OF CHAIRMAN AND DEPUTY CHAIRMAN

    The Chairman vacated the chair and the Committee Manager took over the chair to oversee the election of a chairman. Cr L Boyle acted as scrutineer. Nominations were called for the position of chairman. Three nominations were received. Voting was undertaken by secret ballot.

    The meeting was adjourned at 6.14pm to allow counting of the votes and reconvened at 6.17pm.

    1. That Pelema Taulapapa be declared the Chairman.

      Pelema Taulapapa assumed the chair and thanked Pamela Mills for her work over the past year.

      Nominations were called for the position of Deputy Chairperson. Four nominations were received. Voting was undertaken by secret ballot.

      The meeting adjourned at 6.28pm to allow counting of votes and reconvened at 6.31pm.

      A further secret ballot was held as the two top polling nominees were tied.

      The meeting adjourned at 6.35pm to allow counting of votes and reconvened at 6.31pm.

    2. That Louise Phyn be declared the Deputy Chairman.

      Moved: Pelema Taulapapa

      Seconded: Aritra Ray

    3. That the ballots be destroyed.

    CARRIED

  12. Top AT THE CROSSROADS: THE UNITED NATIONS IN THE TWENTY-FIRST CENTURY

    Moved: Pelema Taulapapa

    Seconded: Aritra Ray

    That the information on the United Nations Youth Association of New Zealand conference be received.

    CARRIED

  13. Top THE 2005 YOUTH LEADERSHIP CONVENTION

    Moved: Pelema Taulapapa

    Seconded: Dexter Henderson

    That the information on the Youth Leadership Convention be received.

    CARRIED

  14. Top ANZAC DAY

    Aritra Ray and Pamela Mills gave a verbal update on the ANZAC Day Project. The team requested Youth Council members to email any ideas they may have to publicise ANZAC Day to youth. Members were reminded Poppy Day is Friday 22 April 2005. There will be three lots of three hour shifts. If anyone is interested in helping please contact Pamela.

    Reminder to members: the ANZAC Day dawn parade is at 5am on 25 April 2005. The project team also wanted to ensure there was a youth perspective on the wreath. There was another idea floated where youth could email their thoughts on ANZAC Day and what it means to them.

    Moved: Pelema Taulapapa

    Seconded: Pamela Mills

    That the verbal report of the ANZAC Day Project Team on the Youth Council's participation in the ANZAC Day commemorations be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 6.47 pm.