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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

COUNCIL

will be held as follows:

Lee Manaia
DEMOCRACY ADVISOR

Members:

OBITUARY

LINDA LEIGHTON

Councillor Linda Leighton represented the people of Avondale/Roskill since 1989, initially as a member of the Mt Roskill community board, then from 1992 to 1998 as Chairperson, and from 2004 as a Councillor. Her involvement with the community went beyond local government roles, including acting as patron and president of Plunket, being involved in sports teams and teaching at local schools.

In recent times her health deteriorated, but not her spirit, which was a source of inspiration to those who knew and worked with her. Linda has left behind a legacy of many years of service to the people of Auckland city. Her dedication and hard work will be remembered, as will her graciousness, consideration for others and tremendous courage.

A minutes silence will be observed.

1. APOLOGIES

   An apology has been received from His Worship the Mayor Hon. John Banks for non-attendance.

2. MINUTES

   The minutes of the ordinary meeting of Council held on Thursday, 22 November 2007 to be confirmed as a true and correct record.

3. LEAVE OF ABSENCE

4. PETITIONS

5. DEPUTATIONS

6. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if -
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

   REPORTS OF COMMITTEES

7. CITY DEVELOPMENT COMMITTEE REPORT NO. 01/2007

   This report relates to:

   1. Refuse Contact Collection Component

   Requesting that council approve the extension to the collect component of the current refuse collection and dispose contracts with Enviroway Ltd and Metrowaste Ltd by three years until 30 June 2011, with new negotiated lower scheduled rates.

   2. Plan Change 213 - 454 Great North Road, Grey Lynn - Approval to Incorporate into the District Plan (Isthmus)

   Reporting the result of the City Development Committee's consideration of Plan Change 213 - 454 Great North Rd, Grey Lynn and recommending it rezones land from residential 6a to the mixed use zone, reschedules the existing former St Joseph's Convent for heritage protection and remove a scheduled tree notation in the district plan, be incorporated into the Auckland City District Plan: Isthmus Section 1999.

   [ATTACHMENT 7]

   Pages 1 - 16

8. ARTS, CULTURE AND RECREATION COMMITTEE REPORT NO. 5/2007

   This report relates to:

   Creative Communities Subcommittee - Appointments Process and Membership

   Requesting that council approve the total number of members for the Creative Communities Subcommittee for the 2007-2010 term of council as:

   • One councillor from Arts, Culture and Recreation Committee
   • One iwi representative
   • One representative from the Eden Arts Council and one from the Auckland East Arts Council Inc
   • Two community co-opted members

   Furthermore, that council approve an appointments panel with delegated authority to assess expressions of interest, with membership of the appointments panel being:

   • Deputy Chair, Arts, Culture and Recreation Committee
   • Manager Arts Services, Community and Recreation Services
   • Supported by the Democracy advisor, Community services committee.

   [ATTACHMENT 8]

   Pages 17 - 22

9. TRANSPORT COMMITTEE REPORT NO. 01/2007

   This report relates to:

   1. Central Connector - Tender Acceptance

   Seeking council approval to enter into a contract from Fulton Hogan Ltd for the sum of $29,530,600 excluding GST, for the construction of the corridor and associated works for the Central Connector, a bus rapid transit corridor connecting the CBD and Newmarket, with a further approval for a contingency sum of $7,457,500 for this contract.

   2. Delegated Authority to Approve to Construct Small Capital Works using Roading Maintenance and Renewal Contracts

   Seeking council approval for delegations in accordance with Section 5 of the Delegations Manual to allow for construction of some of the small projects using existing maintenance and renewal contracts, being constructed strictly within their approved budget.

   The recommendations from the Transport Committee meeting, which is also to be held on 13 December 2007, will be tabled at the council meeting.

   [ATTACHMENT 9]

   Pages 23 - 38

10. REMUNERATION WORKING PARTY REPORT NO. 3/2007

    This report relates to:

    Remuneration - Allocation for 2007-2008

    Seeking council approval that

    • Community board Chairpersons be paid $18,000 and Community board members $9,000 per annum
    • the amended 2007/2008 remuneration rates be approved (as per appendix 1 of the report)
    • the meeting fee for regulatory hearings be set at $120 per day and $80 for a half day
    • council undertake a review of the role of community boards
    • the application for approval of expense rules applicable to electric representatives for the period February to 30 June 2008 be approved (as per appendix 2 of the report).

    [ATTACHMENT 10]

    Pages 39 - 132

    REPORTS OF OFFICERS

11. NOMINATION OF MAINSTREET REPRESENTATIVES

    J Marris
    Team manager city development	13 December 2007

    Requesting that council confirm the nomination of one councillor and board members to sit as council's representative on each respective business association forming the Mainstreet programme.

    [ATTACHMENT 11]

    Pages 133 - 136

12. TRIENNIAL MEETING SCHEDULE

    G Mitchell
    Team manager, Arts community and recreation	December 2007

    Requesting that council adopt the triennial schedule of meetings which includes meetings for major and minor committees, zoo, art gallery and reserve boards, sub-committees, community boards and other known political forums, for the 2007-1010 term.

    [ATTACHMENT 12]

    Pages 137 - 181

13. NZ HOUSING FOUNDATION PROGRAMME AGREEMENT

    R Stokes
    Group manager ACR policy	December 2007

    This report was not available at the time the agenda went to print and will be circulated under separate cover.

14. STRENGTHENING REGIONAL GOVERNANCE PROGRAMME - REPRESENTATION ON THE REGIONAL SUSTAINABLE DEVELOPMENT FORUM

    L Manaia
    Democracy advisor	7 December 2007

    This report was not available at the time the agenda went to print and will be circulated under separate cover.

15. NOTICE OF MOTION - SUBMISSION OPPOSING THE OPENING OF RETAIL STORES ON EASTER SUNDAY

    Dr Cathy Casey
    Councillor	6 December 2007

    Seeking council support for an urgent short submission being prepared in response to Government's discussion document on shop trading hours, stressing that the Auckland City Council is opposed to the opening of retail shops on Easter Sunday.

    [ATTACHMENT 15]

    Pages 182 - 183

16. NOTICE OF MOTION - HAURAKI GULF ISLAND COUNCILLOR VOTING RIGHTS AT MEETINGS

    L Manaia
    Democracy advisor	7 December 2007

    This report was not available at the time the agenda went to print and will be circulated under separate cover.

17. APPOINTMENTS TO OUTSIDE ORGANISATIONS

    D Hay
    Deputy mayor	5 December 2007

    Requesting that council adopt further nominations of councillors to outside organisations, in conjunction with those already tabled at the council meeting of 22 November 2007.

    [ATTACHMENT 17]

    Pages 184 - 185