APOLOGIES
An apology has been received from His Worship the Mayor
Hon. John Banks.
MINUTES
The minutes of the ordinary meeting of Council held on
Thursday, 13 December 2007 to be confirmed as a true and correct record.
LEAVE OF
ABSENCE
PETITIONS
DEPUTATIONS
Please refer to item 7.1 and 7.2.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item
is not on the agenda; and |
| |
(ii) |
The reason why the
discussion of the item cannot be delayed until a subsequent meeting." |
| Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "Where an item is not on
the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
| |
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
| |
(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
DEPUTATIONS
7
7.1. THE ONEHUNGA ENHANCEMENT SOCIETY (TOES)
Mr Colin Tunicliffe,
Secretary of The Onehunga Enhancement Society (TOES) wishes to raise concerns
about Transit NZ's proposed new motorway in Onehunga. TOES are concerned that
the planning and physical works are overtaking the political discussion
process. Given that Transit have advised TOES the motorway construction will
commence around September 2008, TOES are seeking the following reassurances from
Auckland City Council that Auckland City Council:
- become generally more aware of the magnitude of the issues, energise the Onehunga planning process, and become more proactive and show leadership in
planning and monitoring the process
- reaffirm its commitment to funds for the all tide boat ramp and foreshore
restoration
- agree in principle to be a party to a Memorandum of Understanding with
other agencies covering infrastructure development and urban development in Onehunga
- agree in principle to contribute funds toward the Onehunga Vision
document
- become aware of its stewardship responsibilities under Section 176A of the
Resource management Act, and if necessary take action to protect the interest of
the Onehunga community.
| [ATTACHMENT 7.1] |
Pages 1 - 3 |
7.2. THE TREE
COUNCIL - SIGRID SHAYER
Ms Sigrid Shayer, Chair of The Tree Council would like to
address council regarding the Delegations Review about the role of Community
boards in the decision making process with regards to trees, and also their
concern with lack of publicity and wider consultation on this matter.
REPORTS OF COMMITTEES
CITY DEVELOPMENT COMMITTEE REPORT NO. 01/2008
This report relates to:
- iBylaw Review - Health and Animal Related
Bylaws
Seeking council approval for the commencement of the
special consultative procedure for the Bylaw Review - Health and animal Related
Bylaws.
- Stormwater Component of Project Motions South Alliance Sewer
Separation Project
Seeking council approval to reimburse Metrowater for the
stormwater component of the project Motions South Alliance Target Outturn Cost
totalling $5.9 million over the next three years (including risk and escalation
contingency and excluding GST).
| [ATTACHMENT 8] |
Pages 4 - 17 |
FINANCE AND
STRATEGY COMMITTEE REPORT NO. 1/2008
This report relates to:
- Human Resources Information Systems Business Case
Seeking council approval for the budget of $3,665,629 for
phase one of the new SAP Human Resources and payroll system which is needed to
replace outdated and manual systems, effectively manage a workforce of 2,400
people and achieve significant ongoing savings.
- Evaluation of Canada Pension Plan Investment Board (CPPIB)
Partial Take Over Offer for Auckland Airport
Seeking council agreement that the Auckland City Council
will not sell its Auckland International Airport Ltd (AIAL) shares, and that
council officers report the results of the analysis of the Canada Pension Plan
Investment Board partial takeover offer for AIAL, including a recommendation on
how council should vote in relation to CPPIB holding less than 50 per cent of
the company, at an extraordinary council meeting held prior to the offer period
closing on 13 March 2008.
- Auckland Regional Transport Network Limited Annual Report and
Annual Meeting
Receiving Auckland Regional Transport Network Limited's
(ARTNL) 2007 annual report.
Recommending that council recommends to the Auckland
Regional Transport Network Limited's Board (ARTNL) that the ARTNL annual report
2007 be adopted. Further recommending that Council votes in favour of ARTNL's
2007 annual meeting resolutions to receive, consider and adopt the financial
statements and reports for the year ended 30 June 2007; and re-appoint the
Controller and Auditor-General as the auditor and authorise the directors to fix
the auditors fees. Furthermore, that the Chairman of the Finance and Strategy
Committee be delegated authority to vote on behalf of Auckland City Council and
sign documents required to give effect to the proposed resolutions of ARTNL's
2007 annual meeting.
- Terms of Reference for Directors Review and Appointments
Subcommittee (DRAS)
Seeking council approval to appoint Councillors Armstrong
(Chair), Bhatnagar, Hay and Northey to the Directors Review and Appointment
Subcommittee and that the terms of reference for the Subcommittee be confirmed
as outlined.
- Triennial Agreement 2008
Seeking council endorsement of the 2008 Auckland regional
triennial agreement and that the Chief executive and His Worship the Mayor Hon.
John Banks be delegated to sign the agreement.
- Delegations Review
Seeking council approval of the phase two approach to the
review and revision of the delegations register. Also seeking council
reconfirmation of the functions and delegations approved at the 23 August, 1 and
22 November 2007 council meetings subject to interim changes as listed.
Secretarial note:
Please refer to item 11 on this agenda. A further report
regarding the Delegations Review provides more clarification to the report
considered by the 13 February 2008 the Finance and Strategy Committee. The
resolutions in this further report supersede those recommended to Council by the
Finance and Strategy Committee.
| [ATTACHMENT 9] |
Pages 18 - 111 |
REPORTS OF OFFICERS
CHIEF EXECUTIVE'S JANUARY 2008 REPORT
| D Rankin |
|
| Chief executive |
21 February
2008 |
Presenting the Chief executive's monthly report on key
matters and overview on issues and activities, and recommending that these be
noted.
| [ATTACHMENT 10] |
Pages 112 - 125 |
DELEGATIONS
REVIEW
| C Watson |
|
| Group manager, Democracy services |
15 February
2008 |
Detailing the approach to the delegations review and a
number of specific changes to delegations for council approval.
| [ATTACHMENT 11] |
Pages 126 - 197 |
ROYAL COMMISSION ON AUCKLAND GOVERNANCE SUBMISSION APPROACH
| T Pennington |
|
| Manager strategy |
28 February
2008 |
Seeking council approval for
the proposed submission approach Option 1 - Future Auckland six key drivers as
recommended by the Regional Governance Committee. Also noting:
- the timeframe available to prepare council's submission for
lodgement on 22 April
- a briefing workshop will be held with all community board members
on 4 March
- the Commission will release its information and discussion package
on 3 March
- the proposed trip to Brisbane city council by a delegation of the
Regional Governance Committee has been postponed
- that the commission's time constraints will only allow for
targeted consultation with key stakeholders.
| [ATTACHMENT 12] |
Pages 198 - 219 |
AVONDALE-ROSKILL WARD BY-ELECTION
| D Ofsoske |
|
| Electoral officer |
22 January
2008 |
Seeking council approval to adopt the early processing of
the returned voting documents during the voting period as permitted under
section 79 of the Local Electoral Act 2001.
| [ATTACHMENT 13] |
Pages 220 - 221 |
SUBMISSION ON
THE AFFORDABLE HOUSING: ENABLING TERRITORIAL AUTHORITIES BILL
| R Stokes |
|
| Group manager ACR policy |
20 February
2008 |
Seeking approval to the council's proposed submission on
the Affordable Housing: Enabling Territorial Authorities Bill, which is due to
the Local Government and Environment Select Committee on 29 February 2008, with
amendments as agreed by the Chairs of the Community Services, City Development
and Finance and Strategy Committees.
| [ATTACHMENT 14] |
Pages 222 - 239 |
SUPPLIER RECOMMENDATION REPORT FOR MULTI FUNCTION POLES
| R Levett |
|
| CBD Project leader |
20 February
2008 |
Seeking council approval to accept the proposal submitted
by HUB Street Equipment Limited for the supply of the Auckland multi function
poles to the value of $1,540,850 excluding GST, and that a contingency sum of
$154,085 excluding GST for this contract also be approved.
| [ATTACHMENT 15] |
Pages 240 - 247 |
URGENT
DECISION - STRENGTHENING REGIONAL GOVERNANCE PROGRAMME - REPRESENTATON ON THE
REGIONAL SUSTAINABLE DEVELOPMENT FORUM
| L Manaia |
|
| Democracy advisor |
21 February
2008 |
Noting an urgent decision regarding Strengthening
regional governance programme and representation on the regional sustainable
development forum.
Recommending that the urgent decision be noted.
| [ATTACHMENT 16] |
Pages 248 - 255 |
EXCLUSION OF THE
PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Lee Manaia |
|
| Democracy Advisor |
21 February
2008 |
| Section 48, Local
Government Official Information and Meetings Act 1987: |
The following motion is submitted for consideration:
That the public be excluded from the following
part(s) of the proceedings of this meeting.
The general subject of each matter to be considered
while the public is excluded, the reason for passing this resolution in relation
to each matter, and the specific grounds under Section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
* delete if inapplicable This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by section
6 or section 7 of that Act which would be prejudiced by the holding of the whole
or relevant part of the proceedings of the meeting in public, as follows:
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1. |
Transport Committee Report No. C01/2008 |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section
7(2)(b)(ii) The withholding
of the information is necessary to protect information where the making
available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject
of the information.
In particular, the
report relates to the purchase of land. The owners of the properties
are not yet aware that their land will be required for roading
purposes. Should approval be given, negotiations will commence with the
owners. |
Section 48(1)(a) The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7. |
| C2. |
City Development Committee Report No. C01/2008 |
Public conduct of matter would be likely to result in disclosure of
information for which good reason to withhold exists under section 7. |
Section 7(2)(h) The
withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In particular, the confidential
supplementary information report on the Waterfront design work for the
Marine events centre contains commercially sensitive information with
prices provided as part of the Request for proposal process from invited
consultants. Until the supplier recommendation has been ratified by
council, the information must remain confidential.Section 7(2)(a)
The withholding of the information is
necessary to protect the privacy of natural persons, including that of a
deceased person.In
particular, personal information is contained in the report relating to
the people who have sought appoint as commissioners. |
Section 48(1)(a) The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding
exists under section 7. |
| C3. |
Undertaking to lend funds to Watercare |
Public conduct of matter would be likely to result in disclosure of
information for which good reason to withhold exists under section 7. |
Section 7(2)(h) The withholding
of the information is necessary to enable the local authority to carry
out, without prejudice or disadvantage, commercial activities.
Section 7(2)(i)
The withholding
of the information is necessary to enable the local authority to carry
on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report enables negotiation on Watercare's financing
structure using commercially sensitive information to take place without
prejudice or disadvantage. |
Section 48(1)(a) The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding
exists under section 7. |
| C4. |
Tenders for Refuse Disposal |
Public conduct of matter would be likely to result in disclosure of
information for which good reason to withhold exists under section 7. |
Section
7(2)(b)(i) The withholding of the information is
necessary to protect information where the making available of the
information would disclose a trade secret.
Section 7(2)(b)(ii)The withholding
of the information is necessary to protect information where the making
available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject
of the information.
Section 7(2)(i)
The withholding
of the information is necessary to enable the local authority to carry
on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report on the refuse tenders contains commercially sensitive information
regarding the pricing of individual elements of the tender, and further
negotiations are required with incumbent contractors. |
Section 48(1)(a) The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding
exists under section 7. |
| C5. |
Urgent Decision: The EdgeŽ |
Public conduct of matter would be likely to result in disclosure of
information for which good reason to withhold exists under section 7. |
Section 7(2)(b)(ii) The withholding
of the information is necessary to protect information where the making
available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject
of the information.
In particular, the report includes detailed information on THE EDGEŽ's
approach to assessing the risk and financial returns of a proposed show
which if released to the public enable its competitors to gain
commercial advantage when bidding for or setting prices for future
shows. |
Section 48(1)(a) The public conduct of the part of
the meeting would be likely to result in the disclosure of information
for which good reason for withholding exists under section 7. |
