The mayor and councillors of Auckland City Council convey their
heartfelt condolences and respects to the Hillary family on the passing of a truly
extraordinary man. A beekeeper, adventurer and philanthropist, Sir Edmund Hillary
was a hero, a role model and a distinguished citizen of Auckland city.
APOLOGIES
An apology has been received from Councillor Northey.
MINUTES
The minutes of the ordinary meeting of Council held on 28 February
2008 and extraordinary council meetings on 5 March 2008 and 12 March to be confirmed
as true and correct records.
LEAVE OF ABSENCE
PETITIONS
DEPUTATIONS
5.1. COUNCIL DELEGATION FROM THE MAYORS TASKFORCE FOR JOBS
Mr Dale Williams (Mayor of Otorohanga District, and Chair of Mayors
Taskforce for Jobs) and Jan Francis (Executive officer, Mayors Taskforce for Jobs)
wish to address the council regarding the operations of the Mayors Taskforce for
Jobs.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information
and Meetings Act 1987 (as amended) states:
|
|
"An item that is not on the agenda for a meeting may be
dealt with at that meeting if-
|
|
(a)
|
The local authority by resolution so decides; and
|
|
(b)
|
The presiding member explains at the meeting at a time when
it is open to the public,-
|
|
|
(i)
|
The reason why the item is not on the agenda; and
|
|
|
(ii)
|
The reason why the discussion of the item cannot be delayed
until a subsequent meeting."
|
|
Section 46A(7A) of the Local Government Official Information
and Meetings Act 1987 (as amended) states:
|
|
"Where an item is not on the agenda for a meeting,-
|
|
(a)
|
That item may be discussed at that meeting if-
|
|
|
(i)
|
That item is a minor matter relating to the general business
of the local authority; and
|
|
|
(ii)
|
The presiding member explains at the beginning of the meeting,
at a time when it is open to the public, that the item will be discussed
at the meeting; but
|
|
(b)
|
no resolution, decision, or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of
the local authority for further discussion."
|
REPORTS OF COMMITTEES
TRANSPORT COMMITTEE REPORT NO.
This report relates to:
-
Update report on the State Highway 20 (SH20) South-Western Cycleway
- Hillsborough Road to Richardson Road
Seeking council approval for Transit New Zealand to construct the
State Highway south-western cycleway, extending from Hillsborough Road/Hendry Avenue
to Richardson Road/Ernie Pinches Road for the sum of $1,540,000.
-
Maintenance Alliance Tender Outcomes
Seeking council approval to accept the tender submitted by the consortium
of Leighton Contractors, Blacktop Construction and MWH for the Auckland city council
Western Road Maintenance Alliance to proceed to the Interim Alliance Agreement phase
and that they then be approved as council's Alliance partner once a successful conclusion
is made to that phase.
| [ATTACHMENT 7] |
Pages 1 - 15 |
CITY DEVELOPMENT COMMITTEE REPORT NO. 02/2008
This report relates to:
- Bylaw Review - Public Domain And Environment Related Bylaws
Seeking council approval for the commencement of the special consultative
procedure for the bylaw review relating to amusement galleries, cultural and recreational
facilities, construction, environmental protection, refuse landfill development
control, stormwater and the council's coat of arms bylaws.
- Paerimu Street Stormwater Upgrade - Sp872
Seeking council approval to accept the tender of $1,025,000 from
H&H Contractors Ltd for the Paerimu Street stormwater upgrade project, allowing
for a provisional sum of $750,000.
-
Plan Change 194 - Nine Heritage B Buildings for Scheduling
- Approval to Incorporate into the District Plan (Isthmus)
Seeking council approval to incorporate plan change 194 into the
Auckland City District Plan: Isthmus Section 1999, being 9 category B heritage items
for heritage protection.
- Plan Change 211- 17 Peacock Street, Glendowie - Approval to Incorporate into
the District Plan (Isthmus Section)
Seeking council approval for plan change 211 - 17 Peacock St, Glendowie which
incorporates a Pohutukawa tree as a scheduled tree into the Auckland City District
Plan: Isthmus Section 1999.
| [ATTACHMENT 8] |
Pages 16 - 133 |
FINANCE AND STRATEGY COMMITTEE REPORT NO. 3/2008
This report relates to:
-
Supplier Recommendation Report for Auckland Art Gallery Development
project
Seeking Council's confirmation to support the Art Gallery development
project at a cost-to-complete of $113 million representing an estimated increased
cost to council of $10.47 million, bringing council's total contribution to $48.1
million. Furthermore, seeking council approval to grant Hawkins Construction Ltd
the main building contract for the sum of $85.38 million (excl GST)
-
Auckland Festival Trust - Additional Financial Assistance
Seeking council approval to reinstate the level of funding provided
for in the biennial funding agreement to Auckland Festival Trust to $2 million,
noting this will necessitate council providing an additional $200,000 unbudgeted
funding for the 2007/2008 year.
-
Fees and Charges for Temporary use of the Road Reserve
Seeking council approval for the inclusion of the Transport schedule
of fees and charges for temporary use of the road reserve in the 2008/2009 draft
annual plan for public consultation.
| [ATTACHMENT 9] |
Pages 134 - 173 |
REGIONAL GOVERNANCE COMMITTEE REPORT NO. 01/2008
This report relates to:
Royal Commission Governance Options and progress Update
Seeking council endorsement to be heard in support of its submission
at the public hearing of the Royal Commission, and approval for His Worship the
Mayor, the Deputy Mayor and Chief Executive as council representatives at the Royal
Commission public hearing process, with Councillor Armstrong as the alternate for
His Worship the Mayor and Deputy Mayor.
| [ATTACHMENT 10] |
Pages 174 - 217 |
FINANCE AND STRATEGY COMMITTEE REPORT NO. 4/2008
This report relates to:
Approval for Auckland City Council to Guarantee Watercare Services
Limited's Debt
Seeking approval for Auckland City Council to guarantee Watercare
Services Limited's debt.
Secretarial Note: This matter is being considered at the 26 March
2008 Finance and Strategy Committee meeting. The resolutions will be tabled at the
27 March council meeting.
| [ATTACHMENT 11] |
Pages 218 - 239 |
REPORTS OF OFFICERS
CHIEF EXECUTIVE'S FEBRUARY 2008 REPORT
| D Rankin |
|
| Chief executive |
20 March 2008 |
Presenting the Chief executive's monthly report on key matters and
overview on issues and activities, and recommending that these be noted.
| [ATTACHMENT 12] |
Pages 240 - 249 |
2008/2009 DRAFT ANNUAL PLAN AND AMENDMENTS TO OUR 2006-2016 LONG-TERM COUNCIL COMMUNITY PLAN
| L Manaia |
|
| Democracy advisor |
20 March 2008 |
The Finance and Corporate Planning staff will collate the feedback
received from councillors and document the subsequent changes to the draft annual
plan along with the Audit Office comments which will be tabled at the meeting.
2007 TRIENNIAL COUNCIL ELECTIONS
| D Ofsoske |
|
| Electoral officer |
11 March 2008 |
Reporting on the process and issues relating to the 2007 triennial
elections. Recommending that the Finance and Strategy Committee consider the electoral
system to be used in 2010; whether Maori representation is to be introduced; and
whether a representation arrangement review is to be undertaken in 2009. This matter
will be reported back to council's August 2008 meeting.
| [ATTACHMENT 14] |
Pages 250- 267 |
NOTICE OF MOTION
| Dr Cathy Casey |
|
| Councillor |
22 March 2008 |
Seeking council approval to retain its membership of the Mayors
Taskforce for Jobs.
| [ATTACHMENT 15] |
Pages 268 - 269 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Lee Manaia |
|
| Democracy Advisor |
19 March 2008 |
|
Section 48, Local Government Official Information and Meetings
Act 1987:
|
The following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings of
this meeting.
The general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the specific
grounds under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by the
holding of the whole or relevant part of the proceedings of the meeting in public,
as follows:
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation
to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing
of this resolution |
| C1 |
Finance and Strategy Committee:
i. Supplier recommendation report for Auckland Art Gallery development
project
ii. Orakei Marina Berth Sales
|
Public conduct of matter would be likely to
result in disclosure of information for which good reason to withhold exists
under section 7. |
Section 7(2)(b)(ii) The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
Section 7(2)(i)
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the document contains financial information that if released
to the public would jeopardise Council's ability to negotiate with the preferred
supplier.
Section 7(2)(h)
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, council's ability to maximise the potential value from
the proposed sale of berths could be jeopardised should the information
in the report become available to the public.
|
Section 48(1)(a) The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding exists
under section 7.
|
