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Back to contents AGENDA ATTACHMENTS

OPEN AGENDA

 I hereby give notice that a meeting of the

COUNCIL

will be held as follows:

DATE: Tuesday, 29 April 2008
TIME: 6.00 pm
VENUE: Council Chambers
  Ground Floor
  Auckland Town Hall
Lee Manaia
DEMOCRACY ADVISOR

Members:

His Worship the Mayor, Hon John Banks, QSO
Cr Doug Armstrong, QSO
Cr Ken Baguley
Cr Aaron Bhatnagar
Cr Leila Boyle
Dr Cathy Casey
Cr Bill Christian, JP
Cr Mark Donnelly
Cr Graeme Easte
Cr Glenda Fryer
Cr Paul Goldsmith
Deputy Mayor David Hay, JP
Cr John Lister, OBE
Cr Peseta Sam Lotu-Iiga
Cr Toni Millar, JP
Cr Greg Moyle, E.D.
Cr Graeme Mulholland, JP
Cr Richard Northey, ONZM
Cr Noelene Raffills
Cr Denise Roche

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top MINUTES

    The minutes of the ordinary meeting of Council held on Thursday, 27 March 2008 and the extraordinary meeting held on Thursday, 17 April 2008 to be confirmed as true and correct records.

  3. Top LEAVE OF ABSENCE

  4. Top PETITIONS

  5. Top DEPUTATIONS

    5.1. GREENS ON CAMPUS - LUCY HAWCROFT

    Ms Lucy Hawcroft from Greens on Campus at University of Auckland, wishes to address council on making the city of Auckland a more sustainable place to live in.

    [ATTACHMENT 5.1] Pages 1 - 2

  6. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  7. Top TRANSPORT COMMITTEE REPORT NO. 3/2008

    This report relates to:

    Supplier Recommendation report for Isthmus Beach - Isthmus Beach Replenishment supply and Placement of Sand to Six Beaches

    Seeking council approval for the contract with Coastal Resources Ltd in the sum of $1,993,781 (plus GST) for contract PR/08/565 supply and placement of sand to six beaches including Pt Chevalier, Herne Bay beach, Hamilton Reserve, Sentinel Reserve, Blockhouse Bay and Taylors Reserve.

    [ATTACHMENT 7] Pages 3 - 20

  8. Top FINANCE AND STRATEGY COMMITTEE REPORT NO. 5/2008

    This report relates to:

    1. Auckland Regional Council Draft Annual Plan 2008/2009

    Seeking approval for the council's submission to the Auckland Regional Council's (ARCs) draft Annual Plan 2008/2009 and delegating authority to the chair of the Finance and Strategy Committee (Councillor Armstrong), Councillor Northey and Deputy Mayor to approve any final changes to Auckland City Council's submission to Auckland Regional Council's draft annual plan 2008/2009. Further, seeking approval for council representatives to attend public hearings on the ARC's annual plan, scheduled for 19-29 May 2008.

    1. Supplier Recommendation Report for the Bella Vista, Home Bay and Cremorne Reserves Physical Works Contract

    Seeking council approval to accept the tender of $539,426 (plus GST) submitted by John Fillmore Contracting Ltd for the upgrade of Bella Vista, Home Bay and Cremorne reserves, and that the shortfall of $136,665 be offset against savings of $150,000 from the Talbot Reserve development project.

    [ATTACHMENT 8] Pages 21 - 64

  9. Top CITY DEVELOPMENT COMMITTEE REPORT NO. 03/2008

    This report relates to:

    1. Review of Public Domain Bylaws

    Seeking council approval for the commencement of the special consultative procedure for the review of bylaws and statements of proposal relating to cemeteries, public places (including street trading) Waiheke wastewater, water supply and wharves.

    1. Appointment of Sea + City projects limited as Project Manager for Development of Wynyard Precinct Public Infrastructure

    Seeking council approval and confirmation to enter into a project management agreement appointing Sea + City Projects Ltd as project manager for the Wynyard Precinct public amenity and infrastructure works, which incorporates the elements described in the report of the Business Advisory Manager dated 13 March 2008.

    1. Lower Abbotts Way Stormwater Upgrade SP867

    Seeking council approval to accept the tender by Kerry Drainage for $4,600,000 (inclusive of provisional and contingency sums but exclusive of GST) for the Lower Abbots Way stormwater project.

    [ATTACHMENT 9] Pages 65 - 160

  10. Top ZOO BOARD REPORT NO. 2/2008

    This report relates to;

    Auckland Zoological Park Progress Report, September 2007 - February 2008

    Attaching a report by the Zoo Director dated 10 March 2008 for the council's information.

    [ATTACHMENT 10] Pages 161 - 189

    REPORTS OF OFFICERS

  11. Top CHIEF EXECUTIVE'S MARCH 2008 REPORT

    D Rankin  
    Chief executive 23 April 2008

    Presenting the Chief executive's monthly report on key matters, including those of leadership and strategy, and an overview on issues and activities, and recommending that these be noted.

    [ATTACHMENT 11] Pages 190 - 202

  12. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Lee Manaia  
    Democracy Advisor 22 April 2008
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No.

    		 General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Arts, Culture and Recreation Committee report No. 1/2008 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, report contains information regarding individuals which if released to the public could impact on the individual concerned.

    		Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


    Item No.

    		 General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C2 Finance and Strategy Committee report No. C3/2008 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, the report contains information on the commercial activities of the Mission in the City project which has been provided to council in confidence.

    Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular this report;

    (i) identifies a property council may wish to purchase in the future. Disclosure of this information could prejudice or disadvantage council's future negotiations with the owner and its commercial activities.

    (ii) contains references to the indicative value of the property and possible contract terms which form the basis of the negotiations for the purchase of the property and entry into a partnership with the owner.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
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