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Back to contents AGENDA ATTACHMENTS

OPEN AGENDA

 I hereby give notice that a meeting of the

COUNCIL

will be held as follows:

DATE: Thursday, 22 May 2008
TIME: 6.00 pm
VENUE: Council Chambers
  Ground Floor
  Auckland Town Hall
Lee Manaia
DEMOCRACY ADVISOR

Members:

His Worship the Mayor, Hon John Banks, QSO
Cr Douglas Armstrong, QSO
Cr Ken Baguley
Cr Aaron Bhatnagar
Cr Leila Boyle
Dr Cathy Casey
Cr Bill Christian, JP
Cr Mark Donnelly
Cr Graeme Easte
Cr Glenda Fryer
Cr Paul Goldsmith
Deputy Mayor David Hay, JP
Cr John Lister, OBE
Cr Peseta Sam Lotu-Iiga
Cr Toni Millar, JP
Cr Greg Moyle, E.D.
Cr Graeme Mulholland, JP
Cr Richard Northey, ONZM
Cr Noelene Raffills
Cr Denise Roche

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top MINUTES

    The minutes of the ordinary meeting of Council held on Tuesday, 29 April 2008 to be confirmed as a true and correct record.

  3. Top LEAVE OF ABSENCE

  4. Top PETITIONS

  5. Top DEPUTATIONS

  6. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  7. Top MAIDEN SPEECH

    L Manaia  
    Democracy advisor 15 May 2007

    Incoming councillor, Councillor John Lister will be given the opportunity to address the meeting.

    REPORTS OF COMMITTEES

  8. Top TRANSPORT COMMITTEE REPORT NO. 4/2008

    This report relates to:

    Supplier Recommendation for Five Professional Services Contracts Relating to Asset Management and Detailed Design

    Seeking council approval to award the following contacts to the appropriate contractor.

    PS/07/486 - Condition assessment and forward works planning for roads, cycle-ways and car parks; covering all Auckland areas to Opus International Consultants Ltd (Opus) for $2,772,196

    PS/07/545 - Condition assessment and forward works planning for structures, drainage and over-dimension vehicle issues; covering all Auckland City areas to GHD Limited for $2,881,708

    PS/08/553 - Detailed design and associated services for roading, drainage and structures; covering the Southern third of the Isthmus to Opus for $2,395,488

    PS/08/554 - Detailed design and associated services for roading, drainage and structures; covering the Eastern third of the Isthmus be awarded to Beca Infrastructure Limited for $2,675,415

    PS/08/555 - Detailed design and associated services for roading, drainage and structures; covering the Hauraki Gulf Islands to Opus for $1,289,200

    [ATTACHMENT 8 ] Pages 1 - 10

  9. Top CITY DEVELOPMENT REPORT NO. 04/2008

    This report relates to:

    1. Delegated Review, Additional Regulatory Delegations

    Seeking council authorisation to create a new class of Hearings Commissioners who have delegated authority to consider and determine resource consent applications. The team leader Hearing Commissioners shall have the same delegated authority as that expressly granted to planning team leaders in council's delegation register.

    1. SP862 Upper Abbotts Way Stormwater Upgrade

    Seeking council approval to accept the Harker Underground Construction Ltd tender of $5.4 million (inclusive of contingency sum but exclusive of provision sum of GST) for the Upper Abbotts Way stormwater upgrade project. Furthermore, to include a provisional sum of $5.0 million as provided for in the tender document resulting in a total contract sum of $10.4 million.

    [ATTACHMENT 9] Pages 11 - 20

  10. Top REGIONAL GOVERNANCE COMMITTEE REPORT NO. 03/2008

    This report relates to:

    Royal Commission - Overview of key stakeholder submissions

    Seeking council approval for issue to the Royal Commission of the information on regional and local based functions as per council's submission, i.e Greater Auckland Council and Neighbourhood Boards (refer to attachment 4).

    [ATTACHMENT 10] Pages 21 - 96

    REPORTS OF OFFICERS

  11. Top CHIEF EXECUTIVE'S APRIL 2008 REPORT

    D Rankin  
    Chief executive 16 May 2008

    Presenting the Chief executive's monthly report on key matters and overview on issues and activities, and recommending that these be noted.

    [ATTACHMENT 11] Pages 97 - 112

  12. Top DAVIS CRESCENT STORMATER UPGADE SP578

    G Ockleston  
    Manager, water and landfill operations 16 May 2008

    Reporting on the tender received for stormwater upgrade package SP578: Davis Crescent.

    Recommending that council accept the tender of $7.2 million (inclusive of contingency sum but exclusive of GST) from McConnell Dowell Ltd for the Davis Crescent stormwater upgrade project.

    [ATTACHMENT 12] Pages 113 - 116

  13. Top APPOINTMENT OF POU TAHUHU FOR AUCKLAND CITY COUNCIL

    David Hay  
    Deputy Mayor 5 May 2008

    Seeking council approval to appoint Councillor Mulholland as the Pou Tahuhu for the remainder of the 2007-2010 triennium (the councillor with the iwi liaison role.)

  14. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Lee Manaia  
    Democracy Advisor 15 May 2008
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 City Development Committee Report No. C2/2008 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, this report and its appendices contain references to properties that Auckland City Council may seek to acquire. Disclosure of information identifying these sites would seriously disadvantage council's negotiating position when trying to acquire these sites.

    		Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C2 Urgent Decision - Mid City Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, to protect the council's position with respect to a tender process where disclosing amounts involved could prejudice the council's position.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C3 Finance and Strategy Committee Report No. C4/2008 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, item i. contains specific information about members of Auckland City Council's boards and the boards of its associated entities.

    In particular, item ii contains specific information about members of the Metrowater board and candidates to this board.

    Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, confidentiality is required as the report for item iii contains confidential financial and commercial information relating to various contractors.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
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