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OPEN AGENDA

I hereby give notice that an extraordinary meeting of the

COUNCIL

will be held as follows:

DATE: Wednesday, 4 March 2009 NOTE:  This council meeting will convene at 2:00 pm and may be adjourned until such time as the meeting of the Combined Committees has concluded.
TIME: 2:00 pm
VENUE: Reception Lounge
  Level 2
  Auckland Town Hall
Lee Manaia
DEMOCRACY ADVISOR

Members:

His Worship the Mayor, Hon John Banks, QSO
Cr Douglas Armstrong, QSO
Cr Ken Baguley
Cr Aaron Bhatnagar
Cr Leila Boyle
Dr Cathy Casey
Cr Bill Christian, JP
Cr Mark Donnelly
Cr Graeme Easte
Cr Glenda Fryer
Cr Paul Goldsmith
Deputy Mayor David Hay, JP
Cr John Lister, OBE
Cr Peseta Sam Lotu-Iiga
Cr Toni Millar, JP
Cr Greg Moyle, ED
Cr Graeme Mulholland, JP
Cr Richard Northey, ONZM
Cr Noelene Raffills
Cr Denise Roche

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."
  3. Top COMBINED COMMITTEES REPORT NO. 01/2009

    This report relates to the draft 2009-2019 Long-term council community plan which will emanate from the Combined Committees meeting commencing on 4 March 2009.

    The following numbers relate to items on the Combined Committees agenda and the resolutions will be tabled on the completion of the Combined Committees meeting.

    Chief Executive's Overview
     
    1. The Chief Executive's Overview of Direction Setting for the Ten-Year Plan
    Budget Update
     
    1. Changes to the Ten-Year Plan Assumptions/Guidelines Made Since 18 November Direction Setting Meeting
    1. Auckland City Environments and City Planning Fees and Charges Report
    Policies
     
    1. Proposed Rates Related Policies for 2009/10
    1. Development Contributions Policy 2009: Proposed Draft Policy for Consultation
    1. Refinement to Treasury Management Policy for 2009 - 2019 LTCCP
    1. Mainstreet and Business Improvement Districts Draft Budget 2009-10
    1. Follow Up on Review of the Ratepayer Differentials and Definitions
    Changes to Capex
     
    1. Proposed Changes to the Capital Expenditure Programme
    Recommendation of the Adoption of the Ten-Year Plan
     
    1. Statement of Proposal Ten-Year Plan 2009 - 2019
    1. Marinas - Governance and User Representation
    1. Statements of Proposal Relating to the Establishment of a Holding Company
  4. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Lee Manaia  
    Democracy Advisor 27 February 2009
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Particular interest(s) protected (where applicable)

    Ground(s) under section 48(1) for the passing of this resolution

    C1. Proposed Changes to Capital Expenditure Programme Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Pah Homestead [Attachment 3]

    Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, detailed cost estimates for components of capital works which if known could make it more difficult for council to negotiate prices for this work and estimates of funding contributions that might be received by other parties, that either have not as yet been approached or that need to be negotiated.

    Ten Year Parks Acquisition Programme [Attachment 7]

    Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, the commercially sensitive information in relation to acquisitions contained in the report, if released, would place the parties who participated in the process at a disadvantage in carrying out commercial activities.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, to enable the Council to negotiate the purchase price of park land.

    Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

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