APOLOGIES
An
apology has been received from Councillor Moyle.
MINUTES
The
minutes of the ordinary meeting of Council held on Thursday, 26 March 2009 to be
confirmed as a true and correct record.
LEAVE OF ABSENCE
PETITIONS
DEPUTATIONS
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item
is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
| |
(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
REPORTS OF COMMITTEES
CITY DEVELOPMENT COMMITTEE REPORT NO. 03/2009
This
report relates to:
- Decisions on Submissions to the Proposed Hauraki Gulf Islands
District Plan 2009
Seeking council approval for the Auckland City District Plan: Hauraki Gulf
Islands Section - Proposed 2006 to be amended in accordance with the
recommendations contained in the decision reports of the hearings panel, and the
amendments to take effect from the date on which the council publicly notifies
its decisions. Further recommending that the Manager: Islands be authorised to
advise requiring authorities of the council's recommendations and to undertake
notification of the council's decision.
Secretarial note: A copy of the Auckland City District Plan: Hauraki Gulf Island
Section - Proposed 2006 was circulated to those councillors who were not
members of the City Development Committee. Due to the volume of paper
associated with the Plan (4 volumes), copies will be available for the public on
request only. A copy may also be viewed on the Auckland City Council website.
- Introduction of a New Administration Bylaw and Consequential
Amendments to Other Bylaws
Seeking council approval to begin the special consultative procedure to adopt a
new Administration Bylaw and consequential amendments to other bylaws using the
draft bylaw and the statement of proposal (attached as appendix 1 to the report
of the Senior planner citywide strategy dated 13 March 2009).
- Making Plan Change 61 Operative - Isthmus District Plan
Seeking council approval to adopt plan change 61 - Glen Innes
residential 6a and 8 rezoning to the Auckland City District Plan: Isthmus
Section 1999, in order that the plan change can be made operative. Further,
that the Manager, Outer Isthmus be authorised to complete the statutory
processes required to make plan change 61 operative.
- Plan Change 145 and Variation 145a - St Heliers Centre Plan -
Approval to Incorporate into the District Plan (Isthmus)
Seeking council approval
for plan change 145 and variation 145A to introduce a centre plan to St Heliers
Village to protect the character and amenity values of the village for
incorporating into the Auckland City District Pan: Isthmus Section 1999.
Furthermore, seeking authorisation for the Manager, outer isthmus to be
authorised to publicly notify the date on which the plan change becomes
operative.
| [ATTACHMENT 7] |
Pages 1 - 72 |
FINANCE & STRATEGY COMMITTEE REPORT NO. 01/2009
This
report relates to:
Governance Delegations Register Amendments
Seeking council approval for the adoption of the amendments to the Governance
Register section of the Auckland City Council Delegations Register.
A
further report outlining the specific changes to the Delegations Register as
agreed to by Councillors Armstrong, Goldsmith and Northey, as delegated by the
Finance & Strategy Committee, will be circulated under separate cover.
| [ATTACHMENT 8] |
Pages 73 - 132 |
REGIONAL GOVERNANCE COMMITTEE REPORT NO 1/2009
This
report relates to:
Delegations of the Regional Governance Committee
Seeking council approval to appoint Community Board Chair Bruce Kilmister to the
Regional Governance Committee as a non-voting member.
| [ATTACHMENT 9] |
Pages 133 - 140 |
HEARINGS PANEL REPORT NO. 3/2009
This
report relates to:
Recommendations to Amend the Auckland City Council Traffic Bylaw 2006
Reporting the result of Hearings Panel consideration of proposed amendments of
the Traffic Bylaw 2006.
Recommending that council adopt the resolutions of the Hearings Panel as listed,
and endorsing that they come into force on the date of the council resolution.
| [ATTACHMENT 10] |
Pages 141 - 200 |
HEARINGS PANEL REPORT NO. 4/2009
This
report relates to:
Recommendations on Plan Change 219 to the Auckland City Operative District Plan
1999 - Isthmus Section
Reporting the result of Hearings Panel consideration of plan change 219 to
rezone 3,077 hectares at 223 Kohimarama Road and 451m2 at 7 John Rymer Place
from Special Purpose 2 (Education) to Special Purpose 1 (Health) and apply
Concept Plan C14-05: Kohimarama Retirement Village to the Auckland City Council
District Plan 1999: Isthmus Section.
Recommending that council adopt the resolutions of the Hearings Panel with
modifications to the Concept Plan as set out in Appendix 1 of the report of the
Hearings Panel dated 2 April 2009.
| [ATTACHMENT 11] |
Pages 201 - 236 |
HEARINGS PANEL REPORT NO. 5/2009
This
report relates to:
Recommendations to Introduce a New Dog Policy and Dog Control Bylaw
Reporting the result of Hearings Panel consideration of the special consultative
process to introduce a new Dog Policy and Dog Control Bylaw.
Recommending that council adopt the resolutions of the Hearings Panel as set out
in the report dated 26 March 2009, and that the new Dog Control Bylaw 2009 and
Dog Policy come into force on 1 June 2009. Further, that City Planning commence
consultation in October 2009 with members of the public on amendments to the dog
policy and dog bylaw on various matters as outlined in the Hearings Panel Report
No. 5/2009.
| [ATTACHMENT 12] |
Pages 237 - 294 |
HEARINGS PANEL REPORT NO. 6/2009
This
report relates to:
- Report and Recommendations of the Hearing Panel
on Submissions to Plan Change 217, Additions to the Heritage Schedule - Isthmus
District Plan, Building 5, Greenlane Hospital, 210 Greenlane Road West
Reporting the result of Hearings Panel consideration to include Building 5,
Greenlane Hospital into the Heritage Schedule - Isthmus District Plan.
Recommending that council adopt the resolutions of the Hearings Panel as set out
in the report dated 20 March 2009.
- Report and Recommendations of the Hearing
Panel on Submissions to Plan Change 217, Additions to the Heritage Schedule -
Isthmus District Plan, at 123 Grafton Road, Grafton; 1218-1220 Great North Road,
Point Chevalier; 465-475 Khyber Pass Road, Newmarket; 24 Mountain Road Epsom;
537 Mt Eden Road, Mt Eden; 143-149 Newton Road, Eden Terrace and 118-126 Ponsonby Road, Ponsonby
Reporting the result of Hearings Panel consideration for additions to the
heritage schedule - Isthmus District Plan (excluding Building 5, Greenlane
Hospital).
Recommending that council adopt the resolutions of the Hearings Panel to modify
Plan Change 217 as set out in the Hearings Panel Report No. 6/2009.
| [ATTACHMENT 13] |
Pages 295 - 366 |
REMUNERATION WORKING PARTY REPORT NO. 01/2009
This
report relates to:
Remuneration Pool 2009/2010 and Expense and Reimbursement Policy
Seeking council acceptance to no increases in the rates of remuneration for
elected representatives for 2009/2010, and that an amount of $70,000 be set
aside for the 2009/2010 meeting fee pool to cover Resource Management Act
hearing requirements and the criteria be extended to include business related to
the implementation of the restructure of the Auckland region.
Further, seeking that council adopt the travel policy for elected
representatives as amended, and that officers be requested to prepare a
submission from council to the Remuneration Authority rejecting the proposed
change to the motor vehicle mileage allowance for elected members and supporting
the status quo.
| [ATTACHMENT 14] |
Pages 367 - 400 |
REPORTS OF OFFICERS
CHIEF EXECUTIVE'S APRIL 2009 REPORT
| D Rankin |
|
| Chief executive |
16 April 2009 |
Presenting the Chief executive's monthly report on key matters including those
of leadership and strategy, an overview on issues and activities, and
recommending that these be noted.
| [ATTACHMENT 15] |
Pages 401 - 408 |
FOOTPATH MAINTENANCE AND RENEWAL CONTRACTS
| D Rankin |
|
| Chief executive |
16 April 2009 |
Reporting back to council on the request for assurance of probity for the
footpath renewal contracts PW/08/589 and PW/08/591.
Seeking council approval for the footpath renewal contracts PW/08/589 and
PW/08/591.
| [ATTACHMENT 16] |
Pages 409 - 422 |
NOTICE OF MOTION - DISTINGUISHED CITIZENS AWARD
| John Banks |
|
| Mayor |
20 March 2009 |
In
2002 the distinguished citizen award was established and has been continued
through the consecutive electoral terms of council.
Recommending that a working party be established to determine the Distinguished
Citizen Award recipients for the remaining period of the 2007-2010 electoral
term.
Secretarial note: This item was deferred from the 26 March 2009 council
meeting.
| [ATTACHMENT 17] |
Pages 423 - 424 |
NOTICE OF MOTION - AUCKLAND REGIONAL GOVERNANCE ADVOCACY
| Richard Northey |
|
| Councillor |
15 April 2009 |
Formerly identifying and detailing the key issues that council could and should
advocate on this vital time while key decisions are being made by the Government
and other organisations.
Recommending that Auckland City Council records its issues to Regional
Governance reorganisation for advocacy by the City Council, preferably in
conjunction with other councils in the region.
| [ATTACHMENT 18] |
Pages 425 - 426 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Lee Manaia |
|
| Democracy Advisor |
16 April 2009 |
| Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Auckland Art Gallery Development - Variations to Contract |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(b)(ii) The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is
the subject of the information.
Section 7(2)(h)
The withholding of the information is
necessary to enable the local authority to carry out, without prejudice
or disadvantage, commercial activities.
Section 7(2)(i)
The withholding of the information is
necessary to enable the local authority to carry on, without prejudice
or disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, the matter is part of a
contract negotiation and is therefore considered commercially sensitive. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7. |
