APOLOGIES
At
the close of the agenda no apologies had been received.
MINUTES
The
minutes of the ordinary meeting of Council held on Thursday, 23 April 2009 to be
confirmed as a true and correct record.
LEAVE OF ABSENCE
PETITIONS
DEPUTATIONS
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
|
"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
|
(a) |
The local authority by resolution so decides; and |
|
(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
|
(i) |
The reason why the item is not on the agenda; and |
|
|
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
|
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
|
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
|
(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
REPORTS OF COMMITTEES
CITY DEVELOPMENT COMMITTEE REPORT NO. 04/2009
This
report relates to:
Revocation of the Radio Frequency Fields Bylaw
Seeking council endorsement to revoke the statement of proposal for the Radio
Frequency Fields Bylaw 2008 and commence the special consultative process to
revoke the bylaw.
| [ATTACHMENT 7] |
Pages 1 - 10 |
FINANCE AND STRATEGY COMMITTEE REPORT NO. 2/2009
This
report relates to:
Revision of the Auckland City Council's Policy on Appointment and Remuneration
of Board Members of Council Organisations, and the Board Members' Guide
Seeking council approval for proposed amendments to the council's the policy on
appointment and remuneration of Board members of council organisations to bring
the document up to date with current council decisions and practice, for
distribution to all members of council boards. Further, that the updated board
members' guide be maintained in line with current procedures; both subject to
final editorial being reviewed by Councillors Armstrong and Northey.
That
council also approve the introduction of independent and external board reviews
normally every two years, with each review tailored to the current circumstances
relevant to each board at the time of the review.
| [ATTACHMENT 8] |
Pages 11 - 62 |
REGIONAL GOVERNANCE COMMITTEE
This
report relates to:
Regional Governance Update
Providing for the council's information, minutes of the 14 May 2009 Regional
Governance Committee meeting.
| [ATTACHMENT 9] |
Pages 63 - 80 |
REPORTS OF OFFICERS
CHIEF EXECUTIVE'S MAY 2009 REPORT
| D Rankin |
|
| Chief executive |
20 May 2009 |
Presenting the Chief executive's monthly report on key matters including those
of leadership and strategy, an overview on issues and activities, and
recommending that these be noted.
| [ATTACHMENT 10] |
Pages 81 - 88 |
EDEN-ALBERT COMMUNITY BOARD BY-ELECTION
| D Ofsoske |
|
| Electoral Officer |
20 April 2009 |
Informing council of the
outcome of the By-election held on Thursday, 9 April 2009, following the
resignation of a member of the Eden-Albert community board in January 2009.
That
council note the election of Simon Mitchell to the Eden-Albert Community Board.
| [ATTACHMENT 11] |
Pages 89 - 94 |
COUNCILLOR APPOINTMENTS TO OUTSIDE ORGANISATIONS AND MEMBERSHIP OF COMMITTEES
| D Hay |
|
| Deputy mayor |
6 May 2009 |
Reporting on a suggested change to the membership of committees by recommending
the appointment of Councillor Boyle and Councillor Lister as members of the
Regional Governance Committee. Also recommending a change in the councillor
representation to outside organisations by recommending that Councillor Lister
be appointed to the New Zealand Local Authority Traffic Institute or Trafinz
executive.
| [ATTACHMENT 12] |
Pages 95 - 98 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Lee Manaia |
|
| Democracy Advisor |
21 May 2009 |
|
Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Finance & Strategy Committee report No. C1/2009 |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(h) The
withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In particular, the report contains references to the property's value and
information that may impact on the property owner's commercial
activities; identification of the site and contract terms which form the
basis of negotiations between council and the landowner; sensitive
information about council's proposed intentions for the site, which
could prejudice or disadvantage its commercial activities. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7. |
