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OPEN AGENDA

I hereby give notice that an extraordinary meeting of the

COUNCIL

will be held as follows:

DATE:	Thursday, 18 June 2009	NOTE: This council meeting will convene at 1:00 pm and may be adjourned until such time as the meeting of the Combined Committees has concluded.
TIME:	1.00 pm
VENUE:	Reception Lounge
	Level 2
	Auckland Town Hall

Lee Manaia

DEMOCRACY ADVISOR

Members:

His Worship the Mayor, Hon John Banks, QSO
Cr	Douglas	Armstrong, QSO
Cr	Ken	Baguley
Cr	Aaron	Bhatnagar
Cr	Leila	Boyle
Dr	Cathy	Casey
Cr	Bill	Christian, JP
Cr	Mark	Donnelly
Cr	Graeme	Easte
Cr	Glenda	Fryer
Cr	Paul	Goldsmith
Deputy Mayor	David	Hay, JP
Cr	John	Lister, OBE
Cr	Peseta Sam	Lotu-Iiga, MP
Cr	Toni	Millar, JP
Cr	Greg	Moyle, ED
Cr	Graeme	Mulholland, JP
Cr	Richard	Northey, ONZM
Cr	Noelene	Raffills
Cr	Denise	Roche

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

3. COMBINED COMMITTEES REPORT NO. 02/2009

   This report relates to the 2009-2019 10-Year Plan which will emanate from the Combined Committees meeting commencing on 18 June 2009.

   The following numbers relate to items on the Combined Committees agenda and the resolutions will be tabled on the completion of the Combined Committees meeting.

   Consultation

   4. Hearings Process for the 2009-2019 Draft 10-Year Plan
      
   5. Establishing a Holding Company and New Council Controlled Organisation (CCO) - Policies for inclusion in 2009-2019 10-Year Plan

   Budgets

   6. Proposed Budget Changes 2009 - 2019 10-Year Plan
      
   7. Mainstreet and Business Improvement District Budgets 2009/2010

   Policies

   8. Rates Related Policies for 2009-10
      
   9. Rates Policy for 2009/10 - Rates Resolution
      
   10. Development Contributions Policy 2009: Submissions and Policy for Adoption
       
   11. Policies for Inclusion in the 2009-2019 10-Year Plan

   Updated 10-Year Plan

   12. Ten-Year Plan 2009 - 2019

4. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   L Manaia
   Democracy Advisor	12 June 2009
   Section 48, Local Government Official Information and Meetings Act 1987:

   The following motion is submitted for consideration:

   That the public be excluded from the following part(s) of the proceedings of this meeting.

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

   Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
   C1	Proposed Budget Changes 2009-2019 10-Year Plan	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Options for increasing the event sponsorship budget [Attachment 5] Section 7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report includes sponsorship figures that need to be negotiated with event organisers.	Section 48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.