APOLOGIES
At the close of the agenda no apologies had been received.
MINUTES
The minutes of the ordinary meeting of Council held on Thursday, 28 May 2009
and extraordinary meetings of Council held on Friday, 12 June 2009 and Thursday,
18 June 2009 to be confirmed as a true and correct record.
LEAVE OF ABSENCE
PETITIONS
DEPUTATIONS
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government
Official Information and Meetings Act 1987 (as amended) states: |
| "An item that is not on the agenda
for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by resolution
so decides; and |
| (b) |
The presiding member explains at
the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item is not on the agenda;
and |
| |
(ii) |
The reason why the discussion of the item cannot
be delayed until a subsequent meeting." |
| Section 46A(7A) of the Local Government
Official Information and Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda
for a meeting,- |
| (a) |
That item may be discussed at that
meeting if- |
| |
(i) |
That item is a minor matter relating to the
general business of the local authority; and |
| |
(ii) |
The presiding member explains at the beginning
of the meeting, at a time when it is open to the public, that the item will
be discussed at the meeting; but |
| (b) |
no resolution, decision, or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion." |
REPORTS OF COMMITTEES
REGIONAL GOVERNANCE COMMITTEE REPORT NO 3/2009
This report relates to:
Submission on Local Government (Auckland Council) Bill
Seeking council approval to adopt the Auckland City Council's submission on the
Local Government (Auckland Council) Bill.
Secretarial note: The recommendations from the Regional Governance Committee
meeting held on Tuesday, 23 June 2009 will be tabled at the Council meeting.
A copy of the draft submission will be circulated separately and will be made
available on-line on council's website for public inspection as soon as it is available.
| [ATTACHMENT 7] |
Pages 1 - 18 |
TRANSPORT COMMITTEE REPORT NO. 03/2009
This report relates to:
Hauraki Gulf Islands Term Maintenance Physical Works Contracts Values for 2008-2009
Seeking council approval to adopt the amended contract values for the following
Hauraki Gulf Islands (HGI) term maintenance contracts, to enable the timely delivery
of HGI maintenance and renewal programmes in 2008-2009.
| [ATTACHMENT 8] |
Pages 19 - 24 |
COMBINED COMMITTEES REPORT NO. 3/2009
This report relates to:
2009-2019 10-Year Plan
Seeking council approval to adopt the 2009-2019 10-Year Plan.
Recommending that the 2009-2019 10-Year Plan be adopted.
Secretarial note: A "log of changes" memorandum and a copy of the 2009-2019 10-Year
Plan will be tabled at the Council meeting. A copy of the 10-Year Plan will be available
to the public on-line on council's website as soon as possible. Copies of the 10-Year
Plan will be available on CD-ROM on request.
| [ATTACHMENT 9] |
Pages 25 - 54 |
REPORTS OF OFFICERS
CHIEF EXECUTIVE'S JUNE 2009 REPORT
| D Rankin |
|
| Chief executive |
19 June 2009 |
Presenting the Chief executive's monthly report on key matters including those
of leadership and strategy, an overview on issues and activities, and recommending
that these be noted.
| [ATTACHMENT 10] |
Pages 55 - 60 |
RESTORATION OF THE PAH HOMESTEAD
| R Stokes |
|
| Group manager Arts Community & Recreation Policy |
2 June 2009 |
Providing an overview of Council's urgent decision to enter into an agreement
with James Wallace to restore the Pah Homestead in order for it to operate as the
TSB Bank James Wallace Arts Centre. An urgent decision was required to enable the
work to commence as soon as possible for the gallery to open on 1 July 2010.
Recommending that the following resolutions passed under urgent decision be noted:
- that council enter into a contract for completion of the preservation and refurbishment
of the Pah Homestead, with final terms and conditions to be approved by the Group
Manager Property.
- that pursuant to the recommendation of the Political Working Group for the
Pah Homestead project, that the project scope be extended to include a new building
to the west of the Homestead, which would meet the storage needs of the gallery,
and that this extension in project scope occur should the savings from the preservation
and refurbishment works be realised.
- that the capital allocation of $7.9m in the 2009-2019 Long Term Council Community
Plan to the Pah Homestead project be confirmed.
- that officers are continuing to work closely with the Trust.
| [ATTACHMENT 11] |
Pages 61 - 70 |
COUNCILLOR APPOINTMENTS TO OUTSIDE ORGANISATIONS - HAMLINS HILL (MUTUKAROA TRUST)
| D Hay |
|
| Deputy Mayor |
19 June 2009 |
Reporting on a suggested change to the councillor representation to outside organisations
by recommending that Councillor Lister replace Councillor Lotu-Iiga as council representative
on the Hamilins Hill (Mutukaroa Trust).
| [ATTACHMENT 12] |
Pages 71 - 72 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Lee Manaia |
|
| Democracy Advisor |
19 June 2009 |
| Section 48, Local Government Official
Information and Meetings Act 1987: |
The following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings of
this meeting.
The general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the specific
grounds under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution follows.
|
Item No.
|
General subject of each matter to be considered
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this resolution
|
| C1 |
Urgent Decision - Restoration of the Pah Homestead
to Operate as the TSB Bank James Wallace Arts Centre |
Public conduct of matter would be likely to
result in disclosure of information for which good reason to withhold exists
under section 7. |
Section 7(2)(i) The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the report contains information relating to the delivery
of council's required outcomes with a third party and a private benefactor
that, if released to the public, could jeopardise the negotiations.
|
Section 48(1)(a) The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding exists
under section 7.
|
