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Council member and meetings
OPEN AGENDA
I hereby give notice that a
meeting of the
COUNCIL
will be held as follows:
| DATE: |
Thursday, 22 October 2009 |
| TIME: |
6.00 pm |
| VENUE: |
Council Chambers |
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Ground Floor |
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Auckland Town Hall |
| Lee Manaia |
| DEMOCRACY ADVISOR |
Members:
| His Worship the Mayor, Hon John Banks, QSO |
| Cr |
Douglas |
Armstrong, QSO |
| Cr |
Ken |
Baguley |
| Cr |
Aaron |
Bhatnagar |
| Cr |
Leila |
Boyle |
| Dr |
Cathy |
Casey |
| Cr |
Bill |
Christian, JP |
| Cr |
Mark |
Donnelly |
| Cr |
Graeme |
Easte |
| Cr |
Glenda |
Fryer |
| Cr |
Paul |
Goldsmith |
| Deputy Mayor |
David |
Hay, JP |
| Cr |
John |
Lister, OBE |
| Cr |
Peseta Sam |
Lotu-Iiga, MP |
| Cr |
Toni |
Millar, JP |
| Cr |
Greg |
Moyle, ED |
| Cr |
Graeme |
Mulholland, JP |
| Cr |
Richard |
Northey, ONZM |
| Cr |
Noelene |
Raffills |
| Cr |
Denise |
Roche |
 APOLOGIES
At
the close of the agenda no apologies had been received.
MINUTES
The
minutes of the ordinary meeting of Council held on Thursday, 16 September 2009
and the extraordinary meeting on Thursday, 8 October to be confirmed as a true
and correct record.
LEAVE OF ABSENCE
PETITIONS
DEPUTATIONS
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
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(i) |
The reason why the item
is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
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(i) |
That item is a minor
matter relating to the general business of the local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
REPORTS OF COMMITTEES
CITY DEVELOPMENT REPORT NO. 9-2009
This
report relates to:
- Review of Auckland City Council Draft Liquor
Licensing Policy and Special Consultative Procedure
Seeking council approval to cease the special consultative procedure to inform
the Auckland City Council draft liquor licensing policy at the closure of the
written submission period on 7 October 2009.
- Signs Bylaw 2007 - Review of Poster Boards
Seeking council approval to commence the special consultative procedure to gain
public feedback on the Auckland City Council Signs Amendment Bylaw No. 3 of 2009
and the corresponding Statement of proposal.
- Variation 29 Scheduling of Fitzroy Hotel 75 Wakefield Street
Seeking council endorsement of Variation 29 to be made operative, listing
Ashington House (formerly Fitzroy Hotel) at 75-77 Wakefield Street, Auckland as
a Category A building under Appendix 1 Schedule A: Buildings, Heritage
Properties or Places of Special Value to the Auckland City District Plan
(Central Area Section) with a score of 98 points.
TRANSPORT COMMITTEE REPORT NO. 5-2009
This
report relates to:
Legislative authority for establishing subordinate decision-making bodies
Seeking council approval to replace the existing Transport Resolution
Subcommittee with a subordinate decision-making body of council officers, to be
named the Transport Management Board, and allocate to that body the ability to
pass resolutions under the Auckland City Council Traffic Bylaw 2006.
FINANCE AND STRATEGY COMMITTEE REPORT NO. 3-2009
This
report relates to:
- Auckland Regional Transport Network Limited
2008/2009 Annual Report and 2009 Annual Meeting
Seeking council approval to vote in favour of the resolutions of Auckland
Regional Transport Network Limited's (ARTNL) 2009 annual meeting, to be held by
way of written resolution in lieu of a physical meeting.
Further, recommending that Councillor Armstrong be
delegated authority to vote on behalf of Auckland City Council, and sign
documents required to give effect to the proposed resolutions of ARTNL 2009
general meeting.
- Renewal of the Exemption for the Mt Alert
Grammar School Community Swimming Pool Trust and Arts Regional Trust from
Council-controlled Organisation Status
Seeking council approval to exempt Mt Albert Grammar School Community Swimming
Pool Trust and Arts Regional Trust from council controlled organisation status
under section 7 of the Local Government Act 2002 on the grounds that the
benefits of applying the required level of monitoring to the trusts would be
outweighed by the costs, and that current reporting arrangements are
appropriate.
REGIONAL GOVERNANCE COMMITTEE REPORT NO. 5-2009
This
report relates to:
Regional Governance Committee meeting
Providing the resolutions and reports from the Regional Governance Committee
meeting held on Thursday, 13 October 2009 for information.
REPORTS OF OFFICERS
CHIEF EXECUTIVE'S OCTOBER 2009 REPORT
| D Rankin |
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| Chief executive |
16 October 2009 |
Presenting the Chief executive's monthly report on key matters including those
of leadership and strategy, an overview on issues and activities, and
recommending that these be noted.
NOTICE OF MOTION - NEW MEETING PROCEDURE REGARDING STATEMENT ON CONFLICTS OF INTEREST
| Cathy Casey |
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| Councillor |
8 October 2009 |
Requesting that council adopts a new reporting procedure for its meetings to
include a statement at the beginning of each agenda that will serve to remind
councillors of their requirement under the Code of Conduct to stand aside from
decision making when a conflict of interest arises.
Recommending that council include the following statement at the beginning of
agendas:
Conflicts of Interest
The Auckland City Council has acknowledged in its Code of
Conduct that the mayor and councillors must maintain a clear separation between
their personal interests and their duties as an elected member to ensure they
carry out their duties free from bias (whether real or perceived). If an
elected member believes that such a bias exists (whether real or perceived) on
any matter, they are prohibited from participating in any council discussion or
any vote relating to it. This note is provided as a reminder to members to
check that no such conflicts arise in relation to any items on the agenda.
Secretarial note: This item would normally be referred to the Audit and Risk
Committee but given the length of time that would elapse before that committee
next meets, with the consent of the Audit & Risk Committee Chair this item was
placed on the council agenda.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Lee Manaia |
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| Democracy Advisor |
15 October 2009 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Finance & Strategy Committee Report No. C6-2009 |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(a) The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the report contains personal information concerning the
directors of Auckland International Airport Ltd. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7. |
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