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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

COUNCIL

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. MINUTES

   The minutes of the ordinary meeting of council held on Thursday, 22 October 2009 to be confirmed as a true and correct record.

3. LEAVE OF ABSENCE

4. PETITIONS

5. DEPUTATIONS

6. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

7. CITY DEVELOPMENT COMMITTEE REPORT NO. 10-2009

   This report relates to:

   Metrowater Stormwater Service Proposal 2009/2010

   Seeking council acceptance of an operational expenditure figure of $4.445,000 and a capital expenditure figure of $5,877,094 as documented in the 2009/2010 annual service proposal from Metrowater Limited.

   [ATTACHMENT 7]

8. REGIONAL GOVERNANCE COMMITTEE REPORT NO. 05-2009

   This report relates to:

   1. Regional Governance Update

      Secretarial note: The Regional Governance Committee resolved at its 11 November 2009 meeting, to not make a submission on the Auckland Transition Agency's high-level organisation structure document, however, individual councillors or groups of councillors were welcome to make submissions.

      The Committee have subsequently reviewed their decision and now propose to make a submission to the Auckland Transition Agency's high level organisation structure for the new Auckland Council. Seeking council approval for the content of the submission.
      

   2. Auckland Transport Governance Arrangements

      Seeking council confirmation of its position that it does not agree with the Government's proposed model for a regional transport agency responsible for all local government transport delivery functions.

      Also seeking to ensure that legislation establishing the transport agency allows the Auckland Council maximum flexibility and discretion in the governance of the transport agency, by establishing it inline with the council-controlled organisation provisions of the Local Government Act 2002. Further advocating that the ownership or control of assets is not constrained in legislation and that the Auckland Transition Agency be empowered to appoint an interim board for the Auckland Transport Agency.

   [ATTACHMENT 8]

9. FINANCE AND STRATEGY COMMITTEE REPORT NO. 04-2009

   This report relates to:

   1. September 2009 Quarter Treasury Outcomes

      Informing council that there is no need to formally approve or consult on the Auckland Transition Agency's proposal that Auckland City Council act as central borrower for the region, as additional borrowings over and above those forecast in the 2009-2019 10-year plan will net to zero with matched investments (loans) and complies within council's sustainable debt policy.
      

   2. Variation to the Shareholders Agreement Relating to Watercare Services Limited

      Seeking council approval for the proposed variation to the Shareholders' Agreement relating to Watercare Services Limited (Watercare) to amend clause 18 to enable directors of retail water companies to be appointed to the board of Watercare, and that the council's Chief executive be delegated to sign the attached Deed of Variation executing the variation.

   [ATTACHMENT 9]

   REPORTS OF OFFICERS

10. CHIEF EXECUTIVE'S NOVEMBER 2009 REPORT

    D Rankin
    Chief executive	19 November 2009

    Presenting the Chief executive's monthly report on key matters including those of leadership and strategy, an overview on issues and activities, and recommending that these be noted.

    [ATTACHMENT 10]

11. ART GALLERY PRESENTATION

    Lee Manaia
    Democracy advisor	19 November 2009

    The Art Gallery wish to give an update on the refurbishment of the Art Gallery by way of a 3D dvd presentation.

    Recommending that the information be received.

    [ATTACHMENT 11]

12. MAUNGAKIEKIE WARD - RESIGNATION COUNCILLOR LOTU-IIGA

    L Manaia
    Democracy advisor	28 October 2009

    Having received the written resignation from Councillor Peseta Sam Lotu-Iiga, two issues have arisen - an extraordinary vacancy in council, and the question of replacement of an Auckland City Council representative on outside organisations.

    Recommending that council make a decision as to whether the extraordinary vacancy in council be filled or left vacant. Further seeking replacements for Cr Lotu-Iiga on the outside organisations he was appointed to.

    [ATTACHMENT 12]

13. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Lee Manaia
    Democracy Advisor	19 November 2009
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Performance Monitoring Committee Report No. C1-2009	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, this item discusses whether to recommend to the Auckland Transition Agency the reappointment of the current Chief executive or to appoint an alternative Chief executive.	Section 48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.