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MINUTES OF A MEETING OF THE AUCKLAND CITY COUNCIL

HELD ON THURSDAY, 23 OCTOBER 2008 AT 6:00PM

PRESENT: His Worship the Mayor, Hon John Banks, QSO [until 7:12pm item 9; from 7:28pm item 9]
  Deputy Mayor David Hay, JP  
  Councillors: Douglas Armstrong, QSO  
    Ken Baguley  
    Aaron Bhatnagar  
    Leila Boyle  
    Dr Cathy Casey  
    Bill Christian, JP  
    Mark Donnelly  
    Graeme Easte  
    Glenda Fryer [until 8:03pm item C1]
    Paul Goldsmith  
    John Lister, OBE  
    Peseta Sam Lotu-Iiga [from 6:24pm item 8]
    Toni Millar, JP  
    Greg Moyle, E.D.  
    Graeme Mulholland, JP [until 7:12pm item 9; from 7:15pm item 9]
    Richard Northey, ONZM  
    Noelene Raffills  
    Denise Roche  

  1. Top APOLOGIES

    His Worship the Mayor moved

    Councillor Mulholland seconded:

    That the apology for lateness from Councillor Lotu-Iiga be accepted.

    CARRIED

  2. Top MINUTES

    His Worship the Mayor moved

    Deputy Mayor David Hay seconded:

    That the minutes of the ordinary meeting of council held on Thursday, 17 September 2008 and the extraordinary meeting on Thursday, 9 October 2008 be confirmed as true and correct records.

    CARRIED

  3. Top LEAVE OF ABSENCE

    There were no applications for leave of absence.

  4. Top PETITIONS

    There were no petitions.

  5. Top DEPUTATIONS

    There were no deputations.

  6. Top EXTRAORDINARY BUSINESS

    Councillor Casey tabled a notice of motion to support her case for an extraordinary item regarding the Office of the Auditor-General's review of the 13 December 2007 council decision relating to the affordable housing project.

    [ATTACHMENT 6]

    Councillor Casey moved the following item of extraordinary business

    Councillor Northey seconded:

    That council consider an item of extraordinary business as item 15 regarding council's decision-making processes, in light of the report of the Office of the Auditor-General on the affordable housing partnership (council decision of 13 December 2007 meeting), as council is about to embark on consultation for the Long-term council community plan and officers need to ensure strengthened processes are in place.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Councillors: Leila Boyle

    Cathy Casey

    Graeme Easte

    Glenda Fryer

    Richard Northey

    Denise Roche

    		 Councillors: Douglas Armstrong

    Ken Baguley

    Aaron Bhatnagar

    Bill Christian

    Mark Donnelly

    Paul Goldsmith

    Deputy Mayor David Hay

    John Lister

    Toni Millar

    Greg Moyle

    Graeme Mulholland

    Noelene Raffills

    His Worship the Mayor, John Banks


    Councillor Peseta Sam Lotu-Iiga was absent.

    The motion was declared LOST by 13 votes to 6.

    REPORTS OF COMMITTEES

  7. Top TRANSPORT COMMITTEE REPORT NO. 8/2008

    Councillor Baguley moved

    Councillor Lister seconded:

    That the recommendations contained in the Transport Committee report No. 8/2008 be adopted i.e.:

    Cliff Road, St Heliers - Stage 1 Contract - Increase to Approved Contract Price

    That the original approved contract sum for the Cliff Road Stage 1 contract awarded to Schick Construction and Cartage Ltd of $975,337 (including a contingency of $100,000) be increased by $90,000 to $1,065,337, be approved.

    CARRIED

  8. Top ARTS, CULTURE AND RECREATION COMMITTEE REPORT NO. 3/2008

    Councillor Moyle moved

    Councillor Millar seconded:

    That the recommendations contained in the Arts, Culture and Recreation Committee report No. 3/2008 be adopted i.e.:

    Rugby World Cup 2011 - Operational Programme and Funding

    1. That council notes the economic, social and strategic benefits the Rugby World Cup 2011 will deliver to Auckland.
    2. That council endorses that the $33.8 million operational programme for Rugby World Cup 2011 be included in the 2009-2019 Long-term council community plan (LTCCP).
    3. That council endorses the $33.8 million operational programme for Rugby World Cup 2011 be funded through:
      1. $9.7 million reallocation within current budgeted baseline budgets,
      2. $4.0 million from external sources,
      3. $11.0 million from the redirection of the 2007/2008 operating surplus,
      4. with the balance of $9.1 million to be considered via a 2011/2012 dedicated Rugby World Cup 2011 targeted rate.
    4. That council notes that funding for the $9.1 million balance be dealt with via a 2011/2012 dedicated Rugby World Cup 2011 targeted rate that aligns investment with the beneficiaries of the tournament, and that the proposed model for this targeted rate be reported to the November 2008 Long-term council community plan (LTCCP) Direction Setting Meeting.

    Councillor Moyle moved the following amendment by way of substitution

    Councillor Millar seconded:

    1. That it be noted that the significant economic, social and strategic benefits the Rugby World Cup 2011 will deliver to Auckland the third largest sporting event in the world, which will be viewed by up to 4 billion people, and will bring up to 70,000 international visitors to New Zealand along with many more domestic tourists directly into Auckland City. It therefore provides an unparalleled opportunity to market Auckland and NZ to the world, which is unlikely to happen again for a generation.
    2. That it be noted that in the current global climate, staging an international event becomes increasingly important to both stimulate the local economy and provide Aucklanders with the opportunity to celebrate the city.
    3. That the proposed operational programme for Rugby World Cup 2011 be supported, however that in light of the current global climate and the impact this has on affordability, that
      1. $5 million be removed from the current programme, including:
        • $1 million for city/CBD large-scale installations
        • $1 million for arts and cultural programming
        • $200,000 for hosting and international relations
        • $400,000 for community engagement programmes
        • $200,000 for public art programmes
        • $2.2 million for business programmes
      2. these projects be considered for reinstatement in future years when the impact of economic conditions is further understood.
    4. That the amended $28.8 million operational programme be endorsed for the Rugby World Cup 2011 and included in the 2009-2019 Long-term council community plan.
    5. That the $28.8 million operational programme endorsed for Rugby World Cup 2011 be funded through a mix of sources, including:
      1. reprioritisation within current baseline budgets
      2. external revenue such as sponsorship
      3. redirection of the 2007/2008 operating surplus
      4. with the balance to be considered as per resolution F below.
    6. That it be noted that any funding shortfall (after reprioritisation, external revenue and the redirection of the 2007/2008 operating surplus), be dealt with via a 2011/2012 dedicated Rugby World Cup 2011 targeted rate that aligns investment with the beneficiaries of the tournament, and that the proposed model for this targeted rate be reported to the November 2008 Direction Setting meeting.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Councillors: Douglas Armstrong

    Ken Baguley

    Aaron Bhatnagar

    Bill Christian

    Paul Goldsmith

    Deputy Mayor David Hay

    John Lister

    Peseta Sam Lotu-Iiga

    Toni Millar

    Greg Moyle

    Graeme Mulholland

    Noelene Raffills

    His Worship the Mayor, John Banks

    		 Councillors: Leila Boyle

    Cathy Casey

    Mark Donnelly

    Graeme Easte

    Glenda Fryer

    Richard Northey

    Denise Roche


    The amendment was declared CARRIED by 13 votes to 7.

    The amendment became the substantive motion.

    Councillor Donnelly moved the following amendment to the original motion

    Councillor Roche seconded:

    That an E and F be added by way of addition:

    1. That in order to provide proper transparency of the true cost to ratepayers:
      1. that Council's total cost be collected via a Rugby World Cup 2011 targeted rate
      2. that the identified baseline budget adjustments, be reported separately as budget reductions through the Long-term council community plan (LTCCP) / Annual plan process
      3. that the $11 million from the redirection of the 2007/2008 surplus be applied to Council's likely "Leaky home" liabilities.
    2. That officers investigate methods to apply the Rugby World Cup 2011 targeted rate more fairly to those benefiting from the economic benefits outlined.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Councillors: Leila Boyle

    Cathy Casey

    Mark Donnelly

    Graeme Easte

    Glenda Fryer

    Richard Northey

    Denise Roche

    		 Councillors: Douglas Armstrong

    Ken Baguley

    Aaron Bhatnagar

    Bill Christian

    Paul Goldsmith

    Deputy Mayor David Hay

    John Lister

    Peseta Sam Lotu-Iiga

    Toni Millar

    Greg Moyle

    Graeme Mulholland

    Noelene Raffills

    His Worship the Mayor, John Banks


    The amendment was declared LOST by 13 votes to 7.

    Councillor Fryer moved the following amendment to the original motion to replace C and D and add an E and F

    Councillor Casey seconded:

    1. That council endorse that the $23.8 million non-discretionary operational programme for Rugby World Cup 2011 be included in the 2009-2019 Long-term council community plan (LTCCP).
    2. That the operational programme for Rugby World Cup 2011 be funded through:
      • $8.5 million reallocation within current budgeted baseline budgets
      • $1.2 million from external sources
      • with the balance of $14.1 million to be considered via a 2011/2012 dedicated Rugby World Cub 2011 targeted rate.
    3. That council notes that funding for the $14.1 million balance be dealt with via a 2011/2012 dedicated Rugby World Cup 2011 targeted rate that aligns investment with the beneficiaries of the tournament, and that the proposed model for this targeted rate be reported to the November 2008 Long-term council community plan (LTCCP) Direction Setting Meeting.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Councillors: Leila Boyle

    Cathy Casey

    Mark Donnelly

    Graeme Easte

    Glenda Fryer

    Denise Roche

    		 Councillors: Douglas Armstrong

    Ken Baguley

    Aaron Bhatnagar

    Bill Christian

    Paul Goldsmith

    Deputy Mayor David Hay

    John Lister

    Peseta Sam Lotu-Iiga

    Toni Millar

    Greg Moyle

    Graeme Mulholland

    Richard Northey

    Noelene Raffills

    His Worship the Mayor, John Banks


    The amendment was declared LOST by 14 votes to 6.

    Councillor Northey moved the following amendment by way of addition

    Councillor Boyle seconded:

    1. That council consult on the Rugby World Cup 2011 operational programme in the 2009-2019 Long-term council community plan (LTCCP) on at least three options:
      1. $23.8 million non-discretionary spending only
      2. Non-discretionary items plus only those discretionary amounts originally allocated totalling $25 million
      3. An amended 28.8 million operational programme.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Councillors: Leila Boyle

    Cathy Casey

    Mark Donnelly

    Graeme Easte

    Glenda Fryer

    Richard Northey

    Denise Roche

    		 Councillors: Douglas Armstrong

    Ken Baguley

    Aaron Bhatnagar

    Bill Christian

    Paul Goldsmith

    Deputy Mayor David Hay

    John Lister

    Peseta Sam Lotu-Iiga

    Toni Millar

    Greg Moyle

    Graeme Mulholland

    Noelene Raffills

    His Worship the Mayor, John Banks


    The amendment was declared LOST by 13 votes to 7.

    His Worship the Mayor put the following substantive motion:

    That the recommendations contained in the Arts, Culture and Recreation Committee report No. 3/2008 be adopted as amended, i.e.:

    Rugby World Cup 2011 - Operational Programme and Funding

    1. That it be noted that the significant economic, social and strategic benefits the Rugby World Cup 2011 will deliver to Auckland the third largest sporting event in the world, which will be viewed by up to 4 billion people, and will bring up to 70,000 international visitors to New Zealand along with many more domestic tourists directly into Auckland City. It therefore provides an unparalleled opportunity to market Auckland and NZ to the world, which is unlikely to happen again for a generation.
    2. That it be noted that in the current global climate, staging an international event becomes increasingly important to both stimulate the local economy and provide Aucklanders with the opportunity to celebrate the city.
    3. That the proposed operational programme for Rugby World Cup 2011 be supported, however that in light of the current global climate and the impact this has on affordability, that
      1. $5 million be removed from the current programme, including:
        • $1 million for city/CBD large-scale installations
        • $1 million for arts and cultural programming
        • $200,000 for hosting and international relations
        • $400,000 for community engagement programmes
        • $200,000 for public art programmes
        • $2.2 million for business programmes
      2. that these projects be considered for reinstatement in future years when the impact of economic conditions is further understood.
    4. That the amended $28.8 million operational programme be endorsed for the Rugby World Cup 2011 and included in the 2009-2019 Long-term council community plan.
    5. That the $28.8 million operational programme endorsed for Rugby World Cup 2011 be funded through a mix of sources, including:
      1. reprioritisation within current baseline budgets
      2. external revenue such as sponsorship
      3. redirection of the 2007/2008 operating surplus
      4. with the balance to be considered as per resolution F below.
    6. That it be noted that any funding shortfall (after reprioritisation, external revenue and the redirection of the 2007/2008 operating surplus), be dealt with via a 2011/2012 dedicated Rugby World Cup 2011 targeted rate that aligns investment with the beneficiaries of the tournament, and that the proposed model for this targeted rate be reported to the November 2008 Direction Setting meeting.

    CARRIED

    Councillors Casey, Fryer and Roche requested their vote against the above resolutions to be recorded.

  9. Top FINANCE AND STRATEGY COMMITTEE REPORT NO. 9/2008

    Councillor Armstrong moved

    Councillor Bhatnagar seconded:

    That the recommendations contained in the Finance and Strategy Committee report No. 9/2008 be adopted i.e.:

    1. Report on the Seven Strategies
      1. That council endorses the amendments to the organisation's seven draft strategies as listed below and highlighted on the attached strategy leaflets:

        Lifestyle Choices
        • Added description of Aotea Quarter: 'our unique arts, cultural and entertainment hub covering the area around Aotea Square' (see p. 4).
        • Replaced 24/7 CBD with: 'CBD that is open late' (see p. 3)

          Transport Choices
        • Amended introduction to include 'making roads safer for cyclists and vehicles' (see p. 2)
        • Added 'improvement in walkability' to measures (see p. 3).

          Economic Development
        • Recommended benefit added to the Rugby World Cup 2011 project (see p. 7)

          Quality Natural Environment
        • Amended the first priority of Objective 1 to: 'Identify, celebrate and protect key landscapes and features including volcanoes and the viewshafts to and from volcanoes and the harbours, cliff lines, beaches and coastal margins'. (see p. 4)
        • Added the following words to the first priority of Objective 3: 'including continuous walkways on both harbours' (see p. 5)

          Quality Built Environment
        • Added the following words to the Tamaki Transformation project:
          'Avondale will be the next area of focus through the Development with Vision programme. The objective of Project Avondale is to integrate land use with transport planning and infrastructure improvements that will achieve an attractive and high performing liveable community'. (see p. 7)

          Efficient, Capable and User-friendly Councilli>
        • Amended first priority of Objective 1 priority to replace the word 'brand' with 'identity' (see p. 4)
        • Amended Objective 1 heading to 'Our customers and constituents' (see p. 4)
        • Amended first priority of Objective 3 to 'design systems and processes that are quick and easy for customers and constituents to access' (see p. 4)
        • Added 'and Pacific peoples' to fourth priority under Objective 2 (see p. 4)
        • Amended Objective six to 'Our staff' (see p. 5)
        • Added the words 'better quality advice is provided to decision-makers' under finance roadmap project (see p. 7)
        • Amended 'automating the political reporting process' to 'automating the systems for political reporting' (see p. 7).
        • Amended the fourth challenge to read 'the organisation is not sufficiently user-friendly' (see p. 3).

          Strong and Healthy Communities
        • Priority 1: Noting minor editorial changes.
      2. That it be noted the further work, including investigation of alternative measures proposed by the standing committees, that is to be carried out by officers to confirm the final strategy measures to be published in the Ten Year Plan 2009-2019; and notes that these measures will form the basis of council reporting in subsequent years.
      3. That it be noted that the list of projects and initiatives profiled in each strategy leaflet are illustrative only and will be finalised following the 18 November 2008 Long-term council community plan (LTCCP) Direction Setting meeting.
    2. Weathertight Update Financial
      1. That it be noted that the weathertight homes problem is a major issue and liability for citizens of Auckland and this council:
        1. Estimated cost to council of $321.3 million, and
        2. Estimated cost to homeowner of $514.8 million.
      2. That the desire to invest in a process that fixes houses rather than pursuing a litigation approach be confirmed.
      3. That officers continue to advocate in support of the no-fault strategy developed by Local Government New Zealand, which is based on a process where council and owners will each meet 25% of the repair costs and Government will meet 50% of the cost, less what they recoup from the other defendants (building industry such as architects, builders, developers etc).
      4. That until such time as central government responds, council continue with its strategy of participating in the settling of weathertight claims, but only to the extent of council's involvement on site and to the extent it can be proved defects resulted from council's action or inaction.
      5. That officers continue to actively explore all options to mitigate the burden on homeowners and ratepayers and to encourage an appropriate contribution to the cost of repairing homes from all other responsible parties.
      6. That deep concern be expressed that the central government has not met its obligations on the weathertight homes problem and request that the Chief Executive prepare a letter for approval by council drawing particular attention to the issues raised in the 'Weathertight Update Financials' report dated 22 September 2008.
    3. Draft Community Outcomes Three-year Progress Report
      1. That council approves the public release of the community outcomes three-year progress report via council's website in December 2008, with hard copies of the report to be made available to councillors, community board chairs, and key external stakeholder organisations that endorsed the community outcomes in 2005, and be made available in council libraries.
      2. That the Chairperson of the Finance and Strategy Committee together with the Manager Strategy be authorised to make any changes to the community outcomes three-year progress report as drafted to rectify non-material errors and/or omissions.

    His Worship the Mayor invited the Deputy Chair to assume the chair and then vacated the chair at 7.12pm.

    Councillor Casey moved the following amendment to resolution i. A.

    Councillor Fryer seconded:

    1. Report on the Seven Strategies
      Quality Natural Environment
      • Amended the first priority of Objective 1 to: 'Identify, celebrate and protect key landscapes and features including volcanoes and the viewshafts to and from volcanoes and the harbours, cliff lines, beaches and coastal margins'. (see p. 4)
      • Added the following words to the first priority of Objective 3: 'including continuous walkways on both harbours' (see p. 5)
      • Replace 'volcanoes' with 'a volcano' throughout the document.
      Part 4 second bullet point
      • improve the quality of 'a few" of our stormwater networks ......

    LOST

    Councillor Northey moved the following amendment to resolution iii.C. by way of addition

    Councillor Boyle seconded:

    1. Draft Community Outcomes Three-year Progress Report
      1. C. That the following be added to the list of key community outcome stakeholders in future, noting that the "Auckland Regional and Migrant Service" should be referred to as the "Auckland Regional Refugee and Migrant Service":
        • Environment Defence Society
        • Auckland University of Technology
        • Unitec
        • Royal Forest and Bird Society
        • Auckland District Council of Social Services
        • Volunteering Auckland
        • Salvation Army
        • Council of Trade Unions
        • Child Poverty Action Group
        • Lifewise (formerly Methodist Mission - Northern).

    LOST

    Councillor Armstrong moved the following amendment to resolution iii. by way of addition

    Councillor Bhatnagar seconded:

    That the "Auckland Regional and Migrant Service" be referred to as the "Auckland Regional Refugee and Migrant Service":

    CARRIED

    His Worship the Mayor resumed the Chair at 7.28pm.

    His Worship the Mayor put the following substantive motion:

    That the recommendations contained in the Finance and Strategy Committee report No. 9/2008 be adopted as amended, i.e.:

    1. Report on the Seven Strategies
      1. That council endorses the amendments to the organisation's seven draft strategies as listed below and highlighted on the attached strategy leaflets:

        Lifestyle Choices
        • Added description of Aotea Quarter: 'our unique arts, cultural and entertainment hub covering the area around Aotea Square' (see p. 4).
        • Replaced 24/7 CBD with: 'CBD that is open late' (see p. 3)

        Transport Choices

        • Amended introduction to include 'making roads safer for cyclists and vehicles' (see p. 2)
        • Added 'improvement in walkability' to measures (see p. 3).

        Economic Development
        • Recommended benefit added to the Rugby World Cup 2011 project (see p. 7)

        Quality Natural Environment
        • Amended the first priority of Objective 1 to: 'Identify, celebrate and protect key landscapes and features including volcanoes and the viewshafts to and from volcanoes and the harbours, cliff lines, beaches and coastal margins'. (see p. 4)
        • Added the following words to the first priority of Objective 3: 'including continuous walkways on both harbours' (see p. 5)

        Quality Built Environment
        • Added the following words to the Tamaki Transformation project:
          'Avondale will be the next area of focus through the Development with Vision programme. The objective of Project Avondale is to integrate land use with transport planning and infrastructure improvements that will achieve an attractive and high performing liveable community'. (see p. 7)

        Efficient, Capable and User-friendly Council
        • Amended first priority of Objective 1 priority to replace the word 'brand' with 'identity' (see p. 4)
        • Amended Objective 1 heading to 'Our customers and constituents' (see p. 4)
        • Amended first priority of Objective 3 to 'design systems and processes that are quick and easy for customers and constituents to access' (see p. 4)
        • Added 'and Pacific peoples' to fourth priority under Objective 2 (see p. 4)
        • Amended Objective six to 'Our staff' (see p. 5)
        • Added the words 'better quality advice is provided to decision-makers' under finance roadmap project (see p. 7)
        • Amended 'automating the political reporting process' to 'automating the systems for political reporting' (see p. 7).
        • Amended the fourth challenge to read 'the organisation is not sufficiently user-friendly' (see p. 3).

        Strong and Healthy Communities
        • Priority 1: Noting minor editorial changes.
      2. That it be noted the further work, including investigation of alternative measures proposed by the standing committees, that is to be carried out by officers to confirm the final strategy measures to be published in the Ten Year Plan 2009-2019; and notes that these measures will form the basis of council reporting in subsequent years.
      3. That it be noted that the list of projects and initiatives profiled in each strategy leaflet are illustrative only and will be finalised following the 18 November 2008 Long-term council community plan (LTCCP) Direction Setting meeting.
    2. Weathertight Update Financial
      1. A.That it be noted that the weathertight homes problem is a major issue and liability for citizens of Auckland and this council:
        1. estimated cost to council of $321.3 million, and
        2. estimated cost to homeowner of $514.8 million.
      2. That the desire to invest in a process that fixes houses rather than pursuing a litigation approach be confirmed.
      3. That officers continue to advocate in support of the no-fault strategy developed by Local Government New Zealand, which is based on a process where council and owners will each meet 25% of the repair costs and Government will meet 50% of the cost, less what they recoup from the other defendants (building industry such as architects, builders, developers etc).
      4. That until such time as central government responds, council continue with its strategy of participating in the settling of weathertight claims, but only to the extent of council's involvement on site and to the extent it can be proved defects resulted from council's action or inaction.
      5. That officers continue to actively explore all options to mitigate the burden on homeowners and ratepayers and to encourage an appropriate contribution to the cost of repairing homes from all other responsible parties.
      6. That deep concern be expressed that the central government has not met its obligations on the weathertight homes problem and request that the Chief Executive prepare a letter for approval by council drawing particular attention to the issues raised in the 'Weathertight Update Financials' report dated 22 September 2008.
    3. Draft Community Outcomes Three-year Progress Report
      1. That council approves the public release of the community outcomes three-year progress report via council's website in December 2008, with hard copies of the report to be made available to councillors, community board chairs, and key external stakeholder organisations that endorsed the community outcomes in 2005, and be made available in council libraries.
      2. That the Chairperson of the Finance and Strategy Committee together with the Manager Strategy be authorised to make any changes to the community outcomes three-year progress report as drafted to rectify non-material errors and/or omissions.
      3. That the "Auckland Regional and Migrant Service" should be referred to as the "Auckland Regional Refugee and Migrant Service".

    CARRIED

  10. Top CITY DEVELOPMENT COMMITTEE REPORT NO. 08/2008

    Councillor Bhatnagar moved

    Councillor Mulholland seconded:

    That the recommendations contained in the City Development Committee report No. 08/2008 be adopted i.e.:

    1. Amendment of the Traffic Bylaw 2007
      That council approves the commencement of the special consultative procedure regarding the amendment of the Auckland City Traffic Bylaw 2007.
    2. Metrowater Service Agreement for the Provision of Stormwater Services
      That council approves the operational expenditure of $4,795,000 and capital expenditure of $11,261,000 as documented within the 2008/2009 annual service proposal from Metro Water Limited.

    CARRIED

  11. Top REMUNERATION WORKING PARTY REPORT NO. 01/2008

    Deputy Mayor David Hay moved

    Councillor Bhatnagar seconded:

    That the recommendations contained in the Remuneration Working Party report No. 1/2008 be adopted, i.e.:

    Appointments to Committees and Review of Allocations

    1. That the honorarium of the Deputy Chair of the City Development Committee be increased to $69,500.
    2. That the payment to the Hauraki Gulf Island District Plan panel members be increased with effect from 1 July 2008, as follows:
      1. for hearings on the Gulf Islands $220 per part or full day.
      2. for hearings on the Isthmus $110 for a half day or less and $220 for a half to full day.
    3. That a meeting allowance for the Isthmus District Plan review panel be approved, in recognition of the additional and quality time required for this work, at $110 for a half day or less and $220 for a half to full day.
    4. That payments to the Hauraki Gulf Island District Plan and Isthmus District Plan review panels be capped at 88 full day equivalents per annum.
    5. That a meeting allowance for hearings on Plan Changes be approved at $110 for a half day or less and $220 for a half to full day, to include reading time and site visits.
    6. That a 5% increase in the honorarium to Councillors and a 1% increase in the honorarium to Community Board Chairpersons and Board members be approved.
    7. That the application for approval of expense rules applicable to elected representatives for the period from July 2008 to 30 June 2009 in Attachment 1 be approved subject to the following changes:
      1. Home based technology
        Community Board members in the Hauraki Gulf Island Ward receive reimbursement of 50% of a high speed broadband connection plan on presentation of an itemised account to a maximum of 50% of $49.95 = $25 per month.
      2. Home based technology
        That with respect to Community Board Chairpersons and Members' home based technology it be made explicit that the reimbursement of 50% of a broadband connection plan is in addition to the $30 per month for the provision of and running costs associated with rental of a home phone line and fax, and that Community Board Chairpersons and Members who continue to only use council provided faxes be provided with a reasonable number of toners annually.
      3. Councillors using personal equipment for council business
        Personal laptops

      Councillors using personal laptops and not a council laptop for council business are eligible for an allowance of $500 per annum.

    8. That the review of the structure and membership of Committees be deferred to a subsequent meeting of the Remuneration Working Party.

    Councillor Northey moved the following amendment

    Councillor Easte seconded:

    1. That Option 4 be adopted, namely that:
      • there be a $5,000 increase in the honorarium to Councillors
      • the remuneration of Major Committee Deputy Chairs remain at $57,478
      • Councillor Mulholland be paid at the Major Chair rate
      • there be a 5% increase in the honorarium to Community Board Chairpersons and Board members.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Councillors: Leila Boyle

    Cathy Casey

    Graeme Easte

    Glenda Fryer

    Richard Northey

    Denise Roche

    		 Councillors: Douglas Armstrong

    Ken Baguley

    Aaron Bhatnagar

    Bill Christian

    Mark Donnelly

    Paul Goldsmith

    Deputy Mayor David Hay

    John Lister

    Peseta Sam Lotu-Iiga

    Toni Millar

    Greg Moyle

    Graeme Mulholland

    Noelene Raffills

    His Worship the Mayor, John Banks


    The amendment was declared LOST by 14 votes to 6.

    His Worship the Mayor put the following substantive motion:

    That the recommendations contained in the Remuneration Working Party report No. 1/2008 be adopted, i.e.:

    Appointments to Committees and Review of Allocations

    1. That the honorarium of the Deputy Chair of the City Development Committee be increased to $69,500.
    2. That the payment to the Hauraki Gulf Island District Plan panel members be increased with effect from 1 July 2008, as follows:
      1. for hearings on the Gulf Islands $220 per part or full day.
      2. for hearings on the Isthmus $110 for a half day or less and $220 for a half to full day.
    3. That a meeting allowance for the Isthmus District Plan review panel be approved, in recognition of the additional and quality time required for this work, at $110 for a half day or less and $220 for a half to full day.
    4. That payments to the Hauraki Gulf Island District Plan and Isthmus District Plan review panels be capped at 88 full day equivalents per annum.
    5. That a meeting allowance for hearings on Plan Changes be approved at $110 for a half day or less and $220 for a half to full day, to include reading time and site visits.
    6. That a 5% increase in the honorarium to Councillors and a 1% increase in the honorarium to Community Board Chairpersons and Board members be approved.
    7. That the application for approval of expense rules applicable to elected representatives for the period from July 2008 to 30 June 2009 in Attachment 1 be approved subject to the following changes:
      1. Home based technology
        Community Board members in the Hauraki Gulf Island Ward receive reimbursement of 50% of a high speed broadband connection plan on presentation of an itemised account to a maximum of 50% of $49.95 = $25 per month.
      2. Home based technology
        That with respect to Community Board Chairpersons and Members' home based technology it be made explicit that the reimbursement of 50% of a broadband connection plan is in addition to the $30 per month for the provision of and running costs associated with rental of a home phone line and fax, and that Community Board Chairpersons and members who continue to only use council provided faxes be provided with a reasonable number of toners annually.
      3. Councillors using personal equipment for council business
        Personal laptops

      Councillors using personal laptops and not a council laptop for council business are eligible for an allowance of $500 per annum.

    8. That the review of the structure and membership of Committees be deferred to a subsequent meeting of the Remuneration Working Party.

    CARRIED

  12. Top CHIEF EXECUTIVE'S REPORT

    The Chief executive's response to councillor's questions was tabled.

    [ATTACHMENT 12A]

    His Worship the Mayor moved

    Deputy Mayor David Hay seconded:

    That the council notes the significant matters highlighted within the Chief executive's monthly report dated 16 October 2008.

    CARRIED

  13. Top APPOINTMENT TO AUCKLAND REGIONAL PHYSICAL ACTIVITY AND SPORTS STRATEGY (ARPASS)

    Deputy Mayor David Hay moved

    Councillor Christian seconded:

    That Councillor Lister be appointed to the Auckland Regional Physical Activity and Sports Strategy (ARPASS) group for the remainder of the 2007-2010 triennium in place of Councillor Baguley.

    Councillor Casey moved the following amendment

    Councillor Roche seconded:

    That Councillor Northey be appointed to the Auckland Regional Physical Activity and Sports Strategy (ARPASS) group for the remainder of the 2007-2010 triennium in place of Councillor Baguley.

    LOST

    His Worship the Mayor put the following substantive motion:

    That Councillor Lister be appointed to the Auckland Regional Physical Activity and Sports Strategy (ARPASS) group for the remainder of the 2007-2010 triennium in place of Councillor Baguley.

    CARRIED

  14. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    His Worship the Mayor moved

    Deputy Mayor David Hay seconded:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Particular interest(s) protected (where applicable)

    Ground(s) under section 48(1) for the passing of this resolution
    C1. Finance & Strategy Committee Report No. C7/2008 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, the report contains specific information about the directors of Auckland International Airport Ltd.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    C2. Acquisition of Land for Road Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the report contains information about the negotiations between council and the property owner, that if released to the public could jeopardise council's position and negotiations.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3 Consideration of an underwrite for a commercial musical production at The Edge Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, the report includes detailed information on THE EDGEŽ's approach to assessing the risk and financial returns of a proposed show which, if released to the public would enable its competitors to gain commercial advantage when bidding for or setting prices for future shows.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business His Worship the Mayor declared the meeting closed at 8:08pm.
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