APOLOGIES
His Worship the Mayor moved:
Councillor Millar seconded:
That the apology from Councillor Lotu-Iiga for non-attendance be accepted.
CARRIED
MINUTES
His Worship the Mayor moved:
Deputy Mayor Hay seconded:
That the minutes of the ordinary meeting of council held on Thursday, 26
February 2009 and the extraordinary meeting held on Wednesday, 4 March 2009 be
confirmed as true and correct records.
CARRIED
LEAVE OF ABSENCE
There were no applications for leave of absence.
PETITIONS
There were no petitions.
DEPUTATIONS
There were no deputations.
EXTRAORDINARY BUSINESS
There was no extraordinary business.
REPORTS OF COMMITTEES
CITY DEVELOPMENT COMMITTEE REPORT NO. 02/2009
Councillor Bhatnagar moved:
Deputy Mayor David Hay seconded:
That the City Development Committee Report No. 2/2009 be adopted, i.e.:
Plan
Change 232 - 509-511 Sandringham Road, Sandringham - Approval to Incorporate
into the district plan (Isthmus)
- That Private Plan
Change 232 to rezone 509-511 Sandringham Road, Sandringham, from Residential 6a
to Business 2 be incorporated into the Auckland City District Plan: Isthmus
Section 1999.
- That the Manager -
inner isthmus be authorised to publicly notify the date on which Private Plan
Change 232 to rezone 509-511 Sandringham Road, Sandringham, will become
operative.
- That the fair and
reasonable costs associated with this Private Plan Change 232 are recovered from
the applicant - IJ &PK Enterprises.
CARRIED
ARTS, CULTURE AND RECREATION COMMITTEE REPORT NO. 1/2009
Councillor Moyle moved:
Councillor Millar seconded:
That the Arts, Culture and Recreation Committee Report No. 1/2009 be adopted,
i.e.:
Great Barrier Island Land Management Exchange Programme - Approval for Land
Management Exchange Areas
That, in terms of Sections 7 (1A) and 16A (1) of the Conservation Act, the
unused Whangaparapara Cemetery site, Great Barrier Island, described as Pt Lot 3
DP 19606 comprising 3870m2, be transferred from council to the Department of
Conservation by way of exchange for an area of crown land, being the existing
Whangaparapara Cemetery, described as part Allot 3, Parish of Aotea, subject to
survey.
CARRIED
His Worship the Mayor
adjourned the meeting at 6:15pm to allow for a disruptive member of the public
to be removed from the meeting.
His
Worship the Mayor reconvened the meeting at 6:22pm.
TRANSPORT COMMITTEE REPORT NO. 1/2009
The
report for the extraordinary Transport Committee meeting held on 25 March 2009
was circulated under separate cover.
The
resolutions from the extraordinary Transport Committee meeting were tabled.
[ATTACHMENT 9A]
Councillor Baguley moved:
Councillor Lister seconded:
That
the Transport Committee Report No. 1/2009 be adopted, i.e.:
Supplier recommendation report for 10 Asset Maintenance and Renewal Term
Contracts, Street Lighting Design and Planning
- That in order to
allow the Transport Committee the opportunity to familiarise itself with
material presented and to ensure probity, the awarding of the following
contracts be deferred to a meeting of the Transport Committee (if necessary a
special meeting be called).
| Contract No. |
Contract Name |
Location |
Preferred tenderer |
| PW/08/588 |
Road Renewal and
General Maintenance |
Southern area of
isthmus |
Downer Edi Works |
| PW/08/590 |
Road Renewal and
General Maintenance |
Eastern area of isthmus |
Downer Edi Works |
| PW/08/589 |
Footpath Renewals |
Southern area of
isthmus |
John Filmore
Contractors |
| PW/08/591 |
Footpath Renewals |
Eastern area of isthmus |
John Filmore
Contractors |
| PW/08/593 |
General Maintenance and
Renewals |
Waiheke and Rakino
Islands |
Downer Edi Works |
| PW/08/594 |
General Maintenance and
Renewals |
Great Barrier Island |
Fulton Hogan |
| PW/07/498 |
Airfield Maintenance |
Great Barrier Island |
Coles Equipment Ltd. |
| PW/08/581 |
Streetlighting
Maintenance and Renewals |
All of isthmus |
Transfield Services |
| PS/08/582 |
Streetlighting Forward
works planning |
All of isthmus |
Opus International
Consultants |
| PS/08/601 |
Streetlighting Design |
All of isthmus |
Opus International
Consultants |
- That the council delegates authority to approve the awarding of contracts listed
in resolution A above to the Transport Committee in order for the contracts to
be implemented on 1 July 2009.
- That the Chief Executive be requested to provide a report and recommendation to
a meeting of the Transport Committee regarding the approval and awarding of the
above contracts.
Councillor Baguley moved the following amendment by way of substitution:
Councillor Lister seconded:
That
the Transport Committee Report No. 1/2009 be adopted, i.e.:
Supplier recommendation report for 10 Asset Maintenance and Renewal Term
Contracts, Street Lighting Design and Planning
- That in order to
allow the Transport Committee the opportunity to familiarise itself with
material presented and to ensure probity, the awarding of the following
contracts be deferred to a meeting of the Transport Committee (if necessary a
special meeting be called).
| Contract No. |
Contract Name |
Location |
Preferred tenderer |
| PW/08/588 |
Road Renewal and General Maintenance |
Southern area of isthmus |
Downer Edi Works |
| PW/08/590 |
Road Renewal and General Maintenance |
Eastern area of isthmus |
Downer Edi Works |
| PW/08/593 |
General Maintenance and Renewals |
Waiheke and Rakino Islands |
Downer Edi Works |
| PW/08/594 |
General Maintenance and Renewals |
Great Barrier Island |
Fulton Hogan |
| PW/07/498 |
Airfield Maintenance |
Great Barrier Island |
Coles Equipment Ltd. |
| PW/08/581 |
Streetlighting Maintenance and Renewals |
All of isthmus |
Transfield Services |
| PS/08/582 |
Streetlighting Forward works planning |
All of isthmus |
Opus International Consultants |
| PS/08/601 |
Streetlighting Design |
All of isthmus |
Opus International Consultants |
- That the council delegates authority to approve the awarding of contracts listed
in resolution A above to the Transport Committee in order for the contracts to
be implemented on 1 July 2009.
- That the council defer making a decision on the following contracts until the 23
April 2009 council meeting:
| Contract No. |
Contract Name |
Location |
Preferred tenderer |
| PW/08/589 |
Footpath Renewals |
Southern area of isthmus |
John Filmore Contractors |
| PW/08/591 |
Footpath Renewals |
Eastern area of isthmus |
John Filmore Contractors |
- That the Chief Executive be
requested to provide a report and recommendation to a meeting of the Transport
Committee and council that gives an assurance as to the probity of all contracts
regarding the approval and awarding of the above contracts.
CARRIED
Councillor Easte moved the following amendment by way of addition:
Councillor Boyle seconded:
- That Councillors be given the opportunity to go
through an example tender process in sufficient detail to ensure their
familiarity with, and confidence in, council's tender processes.
A
division was called for, voting on which was as follows:
| For the
Amendment: |
Against the
Amendment: |
| Councillors: |
Leila Boyle Cathy Casey
Mark Donnelly
Graeme Easte
Glenda Fryer
Paul Goldsmith
Deputy Mayor David Hay
Richard Northey
Denise Roche |
Councillors: |
Douglas Armstrong Ken Baguley
Aaron Bhatnagar
Bill Christian
John Lister
Toni Millar
Greg Moyle
Graeme Mulholland
Noelene Raffills
His Worship the Mayor |
Councillor Peseta Sam Lotu-Iiga was absent.
The amendment was declared
LOST by 10 votes to 9.
Cr
Armstrong moved the following amendment by way of addition:
Cr
Baguley seconded:
That the Chief Executive
arrange a briefing for councillors who wish to more fully understand the tender
process.
CARRIED
His Worship the Mayor put
the following substantive motion:
That the Transport Committee Report No. 1/2009 be adopted as amended, i.e.:
Supplier recommendation report for 10 Asset Maintenance and Renewal Term
Contracts, Street Lighting Design and Planning
- That in order to
allow the Transport Committee the opportunity to familiarise itself with
material presented and to ensure probity, the awarding of the following
contracts be deferred to a meeting of the Transport Committee (if necessary a
special meeting be called).
| Contract No. |
Contract Name |
Location |
Preferred
tenderer |
| PW/08/588 |
Road Renewal and
General Maintenance |
Southern area of
isthmus |
Downer Edi Works |
| PW/08/590 |
Road Renewal and
General Maintenance |
Eastern area of
isthmus |
Downer Edi Works |
| PW/08/593 |
General Maintenance and Renewals |
Waiheke and Rakino Islands |
Downer Edi Works |
| PW/08/594 |
General Maintenance and Renewals |
Great Barrier Island |
Fulton Hogan |
| PW/07/498 |
Airfield Maintenance |
Great Barrier Island |
Coles Equipment Ltd. |
| PW/08/581 |
Streetlighting Maintenance and Renewals |
All of isthmus |
Transfield Services |
| PS/08/582 |
Streetlighting Forward works planning |
All of isthmus |
Opus International Consultants |
| PS/08/601 |
Streetlighting Design |
All of isthmus |
Opus International Consultants |
- That the council delegates authority to approve the awarding of contracts listed
in resolution A above to the Transport Committee in order for the contracts to
be implemented on 1 July 2009.
- That the council defer making a decision on the following contracts
until the 23 April 2009 council meeting:
| Contract No. |
Contract Name |
Location |
Preferred tenderer |
| PW/08/589 |
Footpath Renewals |
Southern area of isthmus |
John Filmore Contractors |
| PW/08/591 |
Footpath Renewals |
Eastern area of isthmus |
John Filmore Contractors |
- That the Chief
Executive be requested to provide a report and recommendation to a meeting of
the Transport Committee and council that gives an assurance as to the probity of
all contracts regarding the approval and awarding of the above contracts.
- That the Chief Executive arrange a briefing
for councillors who wish to more fully understand the tender process.
CARRIED
REPORTS OF OFFICERS
CHIEF EXECUTIVE'S FEBRUARY 2009 REPORT
Answers to questions raised by councillors were tabled.
[ATTACHMENT 10A]
Councillor Easte referenced photographs taken of the Visy recycling area in
relation to Councillor Northey's amendment.
[ATTACHMENT 10B]
His
Worship the Mayor moved:
Deputy Mayor David Hay seconded:
That
the Chief executive's monthly report dated 18 March 2009 on key matters
including those of leadership and strategy, an overview on issues and
activities, be noted.
Councillor Northey moved the following amendment by way of addition:
Councillor Boyle seconded:
- B.
That officers report to the April meeting of the City Development Committee on
issues raised by, and relating to, the large mound of recyclables on the
Onehunga foreshore, including concerns that have been raised by community
members and on which it is important to receive expert information quickly, such
as:
- Why is the mound there and where did it come from?
- Is there a particular reason for stockpiling?
- Are all the recyclables put in blue lidded bins being recycled?
- Are the recycling contract terms being met?
- How are the negative environmental impacts from this mound being mitigated (or
not)?
- Are there any safety hazards arising from this mound?
- Why the bulk of it appears not to be sorted
- Does it comply with national and international best practice on dealing with
waste?
- Does it comply with the Ministry for the Environment guidelines on compaction of
commingled recyclables for transport?
- Does it need a resource consent or does it comply with District Plan (Isthmus
Section) rules?
- Whether the public health issues possibly created by such a large mound are
being dealt with, e.g. attraction of rats, birds, scavengers etc because the
Health Act 1956 and Waste Minimisation Act 2008 require the Council to minimise
risks to public health and safety.
- What is going to happen to it?
A
division was called for, voting on which was as follows:
| For the
Amendment: |
Against the
Amendment: |
| Councillors: |
Leila Boyle Cathy Casey
Mark Donnelly
Graeme Easte
Glenda Fryer
Graeme Mulholland
Richard Northey
Denise Roche |
Councillors: |
Douglas Armstrong Ken Baguley
Aaron Bhatnagar
Bill Christian
Paul Goldsmith
Deputy Mayor David Hay
John Lister
Toni Millar
Greg Moyle
Noelene Raffills
His Worship the Mayor |
Councillor Peseta Sam Lotu-Iiga was absent.
The
amendment was declared LOST by 11 votes to 8.
His
Worship the Mayor put the following substantive motion:
That the Chief
executive's monthly report dated 18 March 2009 on key matters including those of
leadership and strategy, an overview on issues and activities, be noted.
CARRIED
TEN-YEAR PLAN DOCUMENT
Additional information for volume one and two of the Long-term Council Community
Plan was circulated under separate cover.
His Worship the Mayor moved:
Councillor Bhatnagar seconded:
- That Auckland City Council's Statement of Proposal for the Draft
Ten-year plan (2009-2019) be adopted for public consultation.
- That the Chairman of the Finance and Strategy Committee and General
manager finance be delegated authority to make minor edits and any changes
reflecting outstanding recommendations by Audit New Zealand.
Councillor Boyle moved the following amendment by way of addition:
Councillor Roche seconded:
- That Auckland City Council's Statement of Proposal for the Draft
Ten-year plan (2009-2019) be adopted for public consultation with appropriate
changes that would reflect and incorporate the projects, service levels and
policies that were defeated at the 4 March 2009 meeting of the Combined
Committees and the extraordinary council meeting.
LOST
Councillor Northey moved the following amendment:
Councillor Fryer seconded:
- That the following changes be made to Volume 1 of Auckland City
Council's Draft 10-year Plan 2009-2019 proposed document:
- Page 1,
right column, 3rd line: change "It describes how we are keeping our promise" to
read "It describes how we are trying to keep a promise".
- Page 7,
right column, 5th paragraph, 1st line: insert after "a new targeted rate in
2011/2012" the words "which will be applied to all businesses and homes across
the city from Avondale to Great Barrier" and in the 4th line insert
"Consequently" before "in 2012/2013".
- Page 8,
1st paragraph: add at the end after "irrespective of the value of the property"
the words "on the other hand it can be more inequitable because families in
lower value homes generally have less income and less ability to pay."
- Page 8,
4th paragraph: insert at the end of the 3rd sentence the words "This has largely
been because Auckland City does not include water and wastewater charges in the
general rate, unlike some other Auckland Councils, but charges properties extra
in proportion to the amount of water used."
- Page 8,
right column: delete the first sentence regarding stormwater expenditure.
- Page 12,
5th bullet point: at the end change "the cones" to read "Maungawhau and some
other cones."
- Page 39,
left column, regarding Tamaki: insert a 2nd sentence "Council welcomes
submissions about whether this plan provides for sufficient transport and
community infrastructure to drive and respond to transformational change and
intensification in Tamaki and on what projects which were in the 2006-2016
10-year plan, such as the Glen Innes Music and Arts Centre (MAGIC), the Otahuhu
Swimming Pool and deferred aspects of AMETI should be restored to this new
2009-2019 10-year plan."
- Page 44,
left column, 2nd bullet point: add to "work together with central government"
the words "the local community, third sector and private housing providers" on
the Tamaki Transformation project.
- Page 45,
4th bullet point, 2nd line: insert after "transport" the words "community
facilities".
- That the following changes be made to Volume 2 of Auckland City
Council's Draft 10-year Plan 2009-2019 proposed document:
- Page 47,
4th paragraph, add a sentence that reads "Although collection rates are good we
would welcome public input on how to maximise the waste diversion from landfill
through recycling and composting."
- Page 123,
4th bullet point, right column, add a 4th bullet point that reads "Auckland is
not contributing to international pollution problems by exporting our low grade
recyclables."
LOST
Deputy
Mayor Hay moved the following procedural motion:
Councillor Lister seconded:
That Councillor Northey
be granted an additional 30 seconds speaking time.
CARRIED
Councillor Casey moved the following amendment:
Councillor Easte seconded:
- That the following changes be made to Volume 1 of
Auckland City Council's Draft 10-year Plan 2009-2019 proposed document:
- Page 12,
right column, 1st bullet point, regarding the footpath renewal programme: change
the start of the 2nd sentence to read "This continues, at a reduced level, the
renewal programme."
- Page 12,
right column, 2nd bullet point, regarding the school safety initiatives: 2nd
line change "a further $33 million" to read "a reduced level of $33 million".
- Page 17,
4th paragraph, 2nd line, regarding the Waiheke Transfer Station upgrade: change
"the upgrade" to read "a very early upgrade".
- Page 21,
right column, 2nd section, regarding the footpath renewal programme: replace
"continue to spend" with "now proposes to spend".
- Page 53,
start of 6th paragraph: change "The enlarged library" to read "The new library"
planned for Waiheke.
- Page 57,
right column, 7th line: add after "appropriate route" the words "preferably a
tunnel".
LOST
His Worship the Mayor put
the following substantive motion:
- That Auckland City Council's Statement of
Proposal for the Draft Ten-year plan (2009-2019) be adopted for public
consultation.
- That the Chairman of the Finance and Strategy
Committee and General manager finance be delegated authority to make minor edits
and any changes reflecting outstanding recommendations by Audit New Zealand.
A
division was called for, voting on which was as follows:
| For the
Motion: |
Against the
Motion: |
| Councillors: |
Douglas Armstrong Ken Baguley
Aaron Bhatnagar
Bill Christian
Mark Donnelly
Paul Goldsmith
Deputy Mayor David Hay
John Lister
Toni Millar
Greg Moyle
Graeme Mulholland
Noelene Raffills
His Worship the Mayor |
Councillors: |
Leila Boyle Cathy Casey
Graeme Easte
Glenda Fryer
Richard Northey
Denise Roche |
Councillor Peseta Sam Lotu-Iiga was absent.
The
motion was declared CARRIED by 13 votes to 6.
NOTICE OF MOTION - REMUNERATION WORKING PARTY
Secretarial Note: The 3 March 2009 Community Board Chairs Forum resolved that
the Western Bays Community Board Chairman, Bruce Kilmister be added to the
Remuneration Working Party. Councillor Northey undertook to progress this
request via a notice of motion to council.
Councillor Northey moved:
Councillor Fryer seconded:
That
the Western Bays Community Board Chair, Bruce Kilmister, be added to the
Remuneration Working Party with immediate effect.
Deputy
Mayor David Hay moved the following amendment by way of substitution:
Councillor Armstrong seconded:
That the Western Bays
Community Board Chair Bruce Kilmister and Councillor Lister be added to the
Remuneration Working Party with immediate effect.
CARRIED
His
Worship the Mayor put the following substantive motion:
That the Western Bays
Community Board Chair Bruce Kilmister and Councillor Lister be added to the
Remuneration Working Party with immediate effect.
CARRIED
NOTICE OF MOTION - DISTINGUISHED CITIZENS AWARD
His Worship the Mayor moved:
Councillor Raffills seconded:
- That a Distinguished Citizens Award working party be established, for
the remaining period of the 2007-2010 electoral term, to decide on recipients of
the Auckland City Council Distinguished Citizen Award from those candidates put
forward by the Mayor and Councillors.
- That the Distinguished Citizens Award Working Party comprise of:
- His Worship the Mayor
- Deputy Mayor
- Councillor Armstrong
- Councillor Northey
Councillor Northey declined nomination for the Working Party and moved the
following amendment:
Councillor Easte seconded:
That B. be amended to replace
Councillor Northey with Councillor Fryer as a Working Party member.
A
division was called for, voting on which was as follows:
| For the
Amendment: |
Against the
Amendment: |
| Councillors: |
Leila Boyle Cathy Casey
Bill Christian
Mark Donnelly
Graeme Easte
Glenda Fryer
Richard Northey
Denise Roche |
Councillors: |
Douglas Armstrong Ken Baguley
Aaron Bhatnagar
Paul Goldsmith
Deputy Mayor David Hay
John Lister
Toni Millar
Greg Moyle
Graeme Mulholland
Noelene Raffills
His Worship the Mayor |
Councillor Peseta Sam Lotu-Iiga was absent.
The
amendment was declared LOST by 11 votes to 8.
Cr Hay moved the following amendment by way of substitution:
Cr Baguley seconded:
That this item be deferred to the council meeting of 23 April 2009.
CARRIED
His Worship the Mayor put
the following substantive motion:
That this item be deferred to the council meeting of 23 April 2009.
CARRIED
There being no further business His
Worship the Mayor declared the meeting closed at 7:38pm.
