APOLOGIES
Deputy
Mayor David Hay moved:
Councillor Moyle seconded:
That the apologies from
His Worship the Mayor Hon. John Banks for non-attendance and Councillor
Mulholland for early departure be accepted.
CARRIED
MINUTES
Deputy
Mayor David Hay moved:
Councillor Millar seconded:
That the minutes of the
ordinary meeting of council held on Thursday, 24 September 2009 and the
extraordinary meeting of council held on Thursday, 8 October 2009 be confirmed
as true and correct records.
CARRIED
LEAVE OF ABSENCE
There were no requests for leave of absence.
PETITIONS
There were no petitions.
DEPUTATIONS
5.1 DEPUTATION - COUNCIL PROCESSES - PENNY BRIGHT
Ms
Penny Bright wishes to address council regarding:
- A publicly available 'Register of Interests' for Auckland City
Councillors and spouses, and related matters.
- Developments with the Justice and Electoral Select Committee
regarding Ms Bright's requested law change to the Trespass Act to exempt
meetings covered by section 54 of the Local Government Official Information and
Meetings Act.
- Matters relating
to 'pre' and 'post-separation employment', which are regarded internationally as
not consistent with 'anti-corruption best practice'. (As outlined in the
Australian Public Sector Anti-Corruption Conference 28 -31 July 2009).
Ms Bright tabled a document in
support of her presentation.
[ATTACHMENT 5.1]
Councillor Boyle moved:
Councillor Casey seconded:
That Ms Penny Bright be
thanked for her presentation regarding council processes.
CARRIED
5.2 DEPUTATION - FITZROY HOTEL - ALLAN MATSON
Mr
Matson requested an opportunity to address council about the scheduling of the
Fitzroy Hotel, item 7 point 3 of the City Development report No. 9-2009.
Mr
Matson tabled documentation and photographs in support of his presentation.
[ATTACHMENT 5.2]
Deputy Mayor David Hay moved:
Councillor Christian seconded:
That Mr Allan Matson be
thanked for his presentation on the Fitzroy Hotel.
CARRIED
EXTRAORDINARY BUSINESS
6.1 EXTRAORDINARY BUSINESS - PERSONAL ADDRESS FROMCOUNCILLOR LOTU-IIGA
Deputy Mayor David Hay moved:
Councillor Goldsmith seconded:
That an extraordinary item of business be considered as item 14 to allow
Councillor Lotu-Iiga to address the council on a personal matter.
CARRIED
REPORTS OF COMMITTEES
CITY DEVELOPMENT REPORT NO. 9-2009
Councillors Boyle, Baguley and Northey declared a conflict
of interest to Councillor Easte's amendment 2.B and did not speak nor vote on
the matter.
Councillor
Bhatnagar moved:
Councillor Christian seconded:
That
the City Development Committee report No. 9-2009 be adopted, i.e.:
- Review of Auckland City Council Draft Liquor
Licensing Policy and Special Consultative Procedure
That
the special consultative procedure approved by council on 27 August 2009 to
inform the Auckland City Council draft liquor licensing policy cease at the
closure of the written submission period on 7 October 2009.
- Signs Bylaw 2007 - Review of Poster Boards
That
the Auckland City Council Signs Amendment Bylaw No 3 of 2009 and the
corresponding statement of proposal be approved and the special consultative
procedure to gain public feedback on the proposed amendment commence.
- Variation 29 Scheduling of Fitzroy Hotel 75 Wakefield Street
That
approval be given for variation 29 to list Ashington House (formerly Fitzroy
Hotel) at 75-77 Wakefield Street as a Category A building under Appendix 1
Schedule A: Buildings, Heritage Properties or Places of Special Value to the
Auckland City District Plan (Central Area Section) with a score of 98 points, in
order that variation 29 can be made operative.
Councillor Northey moved the
following amendment by way of replacement:
Councillor Roche seconded:
- Review of Auckland City Council Draft Liquor Licensing Policy and
Special Consultative Procedure
That
the special consultative procedure approved by council on 27 August 2009 to
inform the Auckland City Council draft liquor licensing policy cease be put on
hold at the closure of the written submission period on 7 October 2009 until the
consideration of a report at the November City Development meeting of options
for the future development of liquor licensing policy including different
possible options for dealing separately with on-licences and off-licences.
Secretarial Note: The Chairman ruled Councillor Northey's amendment above out
of order as a special consultative procedure (SCP) can not "go on hold" and
recommence if the statement of proposal is amended, the SCP must start again
from the beginning of the process.
Councillor Easte moved the following
amendment by way of addition to resolution 2:
Councillor Casey seconded:
- Signs Bylaw 2007 - Review of Poster Boards
That the
Auckland City Council Signs Amendment Bylaw No 3 of 2009 and the corresponding
statement of proposal be approved with the following additions to the proposed
clause 27.3.7:
- to limit sponsor branding to no more than 20% of the poster; and
A
division was called for, voting on which was as follows:
| For the
Amendment: |
Against the
Amendment: |
| Councillors: |
Leila Boyle Cathy Casey
Graeme Easte
Glenda Fryer
Richard Northey
Denise Roche |
Councillors: |
Douglas Armstrong Aaron Bhatnagar
Bill Christian
Mark Donnelly
Paul Goldsmith
Deputy Mayor David Hay
John Lister
Peseta Sam Lotu-Iiga
Toni Millar
Greg Moyle
Graeme Mulholland
Noelene Raffills |
Councillor Ken Baguley abstained from voting.
His
Worship the Mayor was absent.
The amendment was declared
LOST by 12 votes to 6, with 1 abstention.
- not including sponsors for alcohol or class 4 gambling
and the
special consultative procedure to gain public feedback on the proposed amendment
commence.
A
division was called for, voting on which was as follows:
| For the
Amendment: |
Against the
Amendment: |
| Councillors: |
Cathy Casey Graeme Easte
Glenda Fryer
Denise Roche |
Councillors: |
Douglas Armstrong Aaron Bhatnagar
Bill Christian
Mark Donnelly
Paul Goldsmith
Deputy Mayor David Hay
John Lister
Peseta Sam Lotu-Iiga
Toni Millar
Greg Moyle
Graeme Mulholland
Noelene Raffills |
Councillors Ken Baguley, Leila Boyle and Richard Northey abstained from voting.
His
Worship the Mayor was absent.
The
amendment was declared LOST by 12 votes to 4, with 3 abstentions.
Councillor Fryer moved the following
amendment by way of addition to resolution 3:
Councillor Boyle seconded:
- Variation 29 Scheduling of Fitzroy Hotel 75 Wakefield Street
- That approval be given for variation 29 to list Ashington House
(formerly Fitzroy Hotel) at 75-77 Wakefield Street as a Category A building
under Appendix 1 Schedule A: Buildings, Heritage Properties or Places of Special
Value to the Auckland City District Plan (Central Area Section) with a score of
98 points, in order that variation 29 can be made operative.
- That Allan Matson be thanked for his tireless campaign to have the
Fitzroy Hotel properly scheduled as a Category A building and congratulate him
on seeing it through to its final positive conclusion.
CARRIED
Councillor Bhatnagar moved the following amendment by way of addition to
resolution 1:
Councillor Baguley seconded:
That the special consultative procedure approved by council on 27 August
2009 to inform the Auckland City Council draft liquor licensing policy cease at
the closure of the written submission period on 7 October 2009, noting that
officers will be reporting back to the City Development Committee on the liquor
licensing policy.
CARRIED
The Chairman put the substantive motion:
That the City Development Committee report No. 9-2009 be adopted, i.e.:
- Review of Auckland City Council Draft Liquor
Licensing Policy and Special Consultative Procedure
That
the special consultative procedure approved by council on 27 August 2009 to
inform the Auckland City Council draft liquor licensing policy cease at the
closure of the written submission period on 7 October 2009, noting that officers
will be reporting back to the City Development Committee on the liquor licensing
policy.
- Signs Bylaw 2007 - Review of Poster Boards
That
the Auckland City Council Signs Amendment Bylaw No 3 of 2009 and the
corresponding statement of proposal be approved and the special consultative
procedure to gain public feedback on the proposed amendment commence.
- Variation 29 Scheduling of Fitzroy Hotel 75 Wakefield Street
- That approval be given for variation 29 to list Ashington House
(formerly Fitzroy Hotel) at 75-77 Wakefield Street as a Category A building
under Appendix 1 Schedule A: Buildings, Heritage Properties or Places of Special
Value to the Auckland City District Plan (Central Area Section) with a score of
98 points, in order that variation 29 can be made operative.
- That Allan Matson be thanked for his tireless campaign to have the
Fitzroy Hotel properly scheduled as a Category A building and congratulate him
on seeing it through to its final positive conclusion.
CARRIED
TRANSPORT COMMITTEE REPORT NO. 5-2009
Councillor
Baguley moved:
Councillor Lister seconded:
That
the Transport Committee report No. 5-2009 be adopted, i.e:
Legislative authority for establishing subordinate decision-making bodies
- That the discharge of the Transport Resolution
Subcommittee under clause 30(5), Schedule 7 of the Local Government Act 2002 be
approved.
- That the appointment of a subordinate
decision-making body of officers under clause 30(1) of Schedule 7 of the Local
Government Act 2002, and that this subordinate decision-making body be named
Transport Management Board be approved.
- That the appointment to the Transport Management Board of the Council
officers holding the following positions, in each case for the time that he or
she holds one of the positions, be approved:
- General
Manager, Transport
- Group Manager
Transport, Assets
- Group Manager Transport, Parking
- That the Council determine that the quorum at a
meeting of the Transport Management Board be two members of the Body (refer
clause 23, Schedule 7, Local Government Act 2002) be approved.
- That the Council approve the delegation to the
Transport Management Board of the power to make any decisions of Council under
the Auckland City Council Traffic Bylaw 2006 including decisions in respect of:
- One way traffic (clause 25.2.2)
- Turning restrictions (clause 25.3.2)
- Bus priority measures (clause 25.3.3 and
25.3.4)
- Heavy motor vehicle restrictions (clause 25.7.2
and 25.7.4)
- Stopping, standing and parking restrictions
(clause 25.8.1)
- Loading zones (clause 25.9)
- Bus stops (clause 25.10)
- Parking zones (clause 25.11.1)
- Parking places, buildings, transport stations
(clause 25.13.1)
- Residents parking (clause 25.14.1)
- Parking meters and pay and display areas
(clause 25.15.1)
- Special vehicle lanes (clause 25.17)
- Cycle paths (clause 25.18.1)
- Roads restricted to four wheel drive vehicles - Hauraki Gulf Islands
(clause 25.21.2)
- Roads restricted to all-terrain vehicles (quad bikes) and motorcycles -
Hauraki Gulf Islands (clause 25.22.2)
- Statement of scope: Power to make decisions of Auckland City Council
under the Council Traffic Bylaw 2006.
Councillor Baguley moved the
following amendment by way of addition:
Councillor Christian seconded:
- That the discharge of the
Transport Resolution Subcommittee be effective on 1 November 2009.
CARRIED
Councillor Roche moved the following
amendment by way of replacement:
Councillor Boyle seconded:
- That the discharge of establishing a body to deal
with urgent matters only, such as, carriageway or utility service repairs that
would otherwise be dealt with by the Transport Resolution Subcommittee
under clause 30(5), Schedule 7 of the Local Government Act 2002 be approved.
Councillor Roche's amendment was ruled out of order as a
direct negative.
Councillor Fryer moved the following
amendment by way of replacement:
Councillor Donnelly seconded:
- That the discharge of the
Transport Resolution Subcommittee be effective on from 1 November 2009 2010.
A
division was called for, voting on which was as follows:
| For the
Amendment: |
Against the
Amendment: |
| Councillors: |
Leila Boyle Cathy Casey
Mark Donnelly
Graeme Easte
Glenda Fryer
Richard Northey
Denise Roche |
Councillors: |
Douglas Armstrong Ken Baguley
Aaron Bhatnagar
Bill Christian
Paul Goldsmith
Deputy Mayor David Hay
John Lister
Peseta Sam Lotu-Iiga
Toni Millar
Greg Moyle
Graeme Mulholland
Noelene Raffills |
His Worship the Mayor was absent.
The
amendment was declared LOST by 12 votes to 7.
The Chairman put the substantive motion:
That the Transport Committee report No. 5-2009 be adopted, i.e:
Legislative authority for establishing subordinate decision-making bodies
- That the discharge of the Transport Resolution
Subcommittee under clause 30(5), Schedule 7 of the Local Government Act 2002 be
approved.
- That the appointment of a subordinate
decision-making body of officers under clause 30(1) of Schedule 7 of the Local
Government Act 2002, and that this subordinate decision-making body be named
Transport Management Board be approved.
- That the appointment to the Transport Management Board of the Council
officers holding the following positions, in each case for the time that he or
she holds one of the positions, be approved:
- General
Manager, Transport
- Group
Manager Transport, Assets
- Group Manager Transport, Parking
- That the Council determine that the quorum at
a meeting of the Transport Management Board be two members of the Body (refer
clause 23, Schedule 7, Local Government Act 2002) be approved.
- That the Council approve the delegation to the Transport Management
Board of the power to make any decisions of Council under the Auckland City
Council Traffic Bylaw 2006 including decisions in respect of:
- One way traffic (clause 25.2.2)
- Turning restrictions (clause 25.3.2)
- Bus priority measures (clause 25.3.3 and
25.3.4)
- Heavy motor vehicle restrictions (clause
25.7.2 and 25.7.4)
- Stopping, standing and parking restrictions
(clause 25.8.1)
- Loading zones (clause 25.9)
- Bus stops (clause 25.10)
- Parking zones (clause 25.11.1)
- Parking places, buildings, transport
stations (clause 25.13.1)
- Residents parking (clause 25.14.1)
- Parking meters and pay and display areas
(clause 25.15.1)
- Special vehicle lanes (clause 25.17)
- Cycle paths (clause 25.18.1)
- Roads restricted to four wheel drive vehicles - Hauraki Gulf Islands
(clause 25.21.2)
- Roads restricted to all-terrain vehicles (quad bikes) and
motorcycles - Hauraki Gulf Islands (clause 25.22.2)
- Statement of scope: Power to make decisions of Auckland City Council
under the Council Traffic Bylaw 2006.
- That the discharge of
the Transport Resolution Subcommittee be effective on 1 November 2009.
CARRIED
Councillors Casey, Boyle,
Donnelly, Northey and Roche wished their vote against the motion to be recorded.
FINANCE AND STRATEGY COMMITTEE REPORT NO. 3-2009
The
updated Finance and Strategy Committee report no. 3-2009 was tabled.
[ATTACHMENT 9A]
Councillor
Armstrong moved:
Councillor Lotu-Iiga seconded:
That the Finance & Strategy Committee report No. 3-2009 be adopted, i.e:
- Auckland Regional Transport Network Limited
2008/2009 Annual Report and 2009 Annual Meeting
- That the Auckland
Regional Transport Network Limited's (ARTNL) 2008/2009 annual report be
received, noting that ARTNL made a net surplus after tax of $601,000.
- That Auckland City
Council recommends to Auckland Regional Transport Network Limited's directors
that the 2008/2009 annual report be adopted.
- That Auckland City
Council votes in favour of the following resolutions for Auckland Regional
Transport Network Limited's 2009 annual meeting, to be held by way of written
resolution in lieu of a physical meeting:
- That the company's and the group's consolidated financial statements
for the year ended 30 June 2009 together with the auditor's report and the
director's report be received, considered and adopted; and
- That the
Controller and Auditor General be reappointed as auditor of the company and the
consolidated group until the conclusion of the next annual meeting and that the
directors be authorised to fix the auditor's fees.
- That Councillor
Douglas Armstrong, Chairperson of the Finance and Strategy Committee, be
delegated to vote on behalf of Auckland City Council and sign documents required
to give effect to the proposed resolutions of Auckland Regional Transport
Network Limited's 2009 annual meeting.
- Renewal of the Exemption for the Mt Albert Grammar School Community
Swimming Pool Trust and Arts Regional Trust from Council-controlled Organisation
Status
That the following two trusts in which Auckland City
Council has an interest continue to be exempted from council-controlled
organisation status under section 7 of the Local Government Act 2002 on the
grounds that the benefits of applying the required level of monitoring to the
trusts would be outweighed by the costs, and that current reporting arrangements
are appropriate:
- Mt Albert Grammar
School Community Swimming Pool Trust; and
- Arts Regional
Trust.
CARRIED
REGIONAL GOVERNANCE COMMITTEE REPORT NO. 5-2009
Deputy
Mayor David Hay moved:
Councillor Moyle seconded:
That
the Regional Governance Committee Report No. 5/2009 be adopted, i.e:
- Regional Governance
Update
- That the Regional
Governance Committee notes that the Local Government (Auckland Council) Act 2009
was enacted on 17 September 2009, setting out the broad structure and roles of
the Auckland Council.
- That the Regional
Governance Committee supports Auckland City Council advocating for the inclusion
of a general legislative requirement that all local board functions and
decisions, including local board plans, are not inconsistent with the
strategies, policies, plans and bylaws of the Auckland Council (currently, there
is only such a requirement in relation to local bylaws).
- That the Regional
Governance Committee acknowledges that there is a potential issue in relation to
the timeframe for completion of the first local board plans (30 April 2011) that
needs to be considered further.
- That the Regional
Governance Committee notes the updates on boundaries, local boards, transport,
strategy and planning, and the Auckland Transition Agency.
- That the suggested
accountability for all services listed in the 2009/2010 Auckland City Council
Services Profile (Transport Committee) be prepared for discussion with some
urgency.
- Waterfront
Governance And Delivery Options
- That the Regional
Governance Committee endorses Auckland City Council advocating for the
establishment of a waterfront development agency to undertake the commercial
property development aspects of the waterfront, with all other functions to
remain with the Auckland Council.
- That the Regional
Governance Committee endorses Auckland City Council recommending to government
and the Auckland Transition Agency that a final decision on waterfront
governance be deferred until after the Auckland Council, the relevant local
board, and the regional transport agency are established to allow a fully
informed decision on the appropriate split of functions to be made.
- That the Regional
Governance Committee notes that further work is being undertaken and will be
reported back on a range of related issues including whether the Waterfront
Development Agency (WDA) is established as a Council Controlled Organisation
(CCO) or under specific legislation, the ownership structure and the lifespan of
the WDA and integration with the CBD, the local board, and the Auckland
Transport Agency.
- Local Boards And
Wards - Boundaries And Representation Issues
-
That the Regional Governance Committee notes the issues currently under
consideration by the Local Government Commission in relation to regional
governance reforms, including:
-
The number and boundaries of wards
-
The number of elected members per ward
-
The number and boundaries of local boards.
- That the Regional
Governance Committee notes that the material to be provided to the Local
Government Commission on 16 October 2009 will include this report and supporting
material based on the presentations of 2 October 2009.
-
That the Regional Governance Committee notes that as part of its submission in
response to the draft proposals due to be released by the Local Government
Commission in November 2009, Auckland City Council will present its formal
position on a range of boundary and representation issues including:
-
The number and boundaries of wards
-
The number of elected members per ward
-
The number and boundaries of local boards.
- That the Regional
Governance Committee supports the inclusion of the CBD as an electoral
subdivision within a wider local board area and that in principle the delegated
authority for the CBD area is restricted to residential issues.
- That the Regional
Governance Committee notes the need for non-residential stakeholders to be
included in the governance arrangements for the CBD.
- That the Regional
Governance Committee supports the inclusion of Waiheke and Great Barrier Islands
in the same ward as the CBD.
- That the Regional
Governance Committee supports Avondale, Blockhouse Bay and Otahuhu retaining
their connection with the Auckland isthmus area.
- That the Regional
Governance Committee delegates authority to the Chairperson, Deputy Chairperson
and Councillor Northey to ensure that the material submitted to the Local
Government Commission on 16 October 2009, reflects both the majority view of the
Council and other views of elected representatives.
Councillor Northey moved the
following amendment by way of replacement to resolution 2B:
Councillor Fryer seconded:
- B. That Auckland City Council
advocates to Government for the establishment of a waterfront development agency
as a business unit of the Auckland Council reporting to an advisory board, where
both staff and board members have commercial property development expertise
(similar to the Parking Advisory Board) to undertake the commercial property
development aspects of the waterfront, with all other functions to remain with
the Auckland Council.
LOST
Councillor Boyle moved the following
amendment by way of replacement to resolution 1B:
Councillor Roche seconded:
- B. That the Regional Governance Committee supports
Auckland City Council advocating for the inclusion of a general legislative
requirement that all local board functions and decisions, including local board
plans, do not have the effect of counteracting, at a regional level, the
strategies, policies, plans and bylaws of the Auckland Council (currently, there
is only such a requirement in relation to local bylaws).
A
division was called for, voting on which was as follows:
| For the
Amendment: |
Against the
Amendment: |
| Councillors: |
Leila Boyle Cathy Casey
Mark Donnelly
Graeme Easte
Glenda Fryer
Richard Northey
Denise Roche |
Councillors: |
Douglas Armstrong Ken Baguley
Aaron Bhatnagar
Bill Christian
Paul Goldsmith
Deputy Mayor David Hay
John Lister
Peseta Sam Lotu-Iiga
Toni Millar
Greg Moyle
Graeme Mulholland
Noelene Raffills |
His Worship the Mayor was absent.
The
amendment was declared LOST by 12 votes to 7.
The
Chairman put the substantive motion:
That the Regional Governance Committee report No. 5-2009 be adopted, i.e:
- Regional Governance
Update
- That the Regional
Governance Committee notes that the Local Government (Auckland Council) Act 2009
was enacted on 17 September 2009, setting out the broad structure and roles of
the Auckland Council.
-
That the Regional Governance Committee supports Auckland City Council advocating
for the inclusion of a general legislative requirement that all local board
functions and decisions, including local board plans, are not inconsistent with
the strategies, policies, plans and bylaws of the Auckland Council (currently,
there is only such a requirement in relation to local bylaws).
-
That the Regional Governance Committee acknowledges that there is a potential
issue in relation to the timeframe for completion of the first local board plans
(30 April 2011) that needs to be considered further.
-
That the Regional Governance Committee notes the updates on boundaries, local
boards, transport, strategy and planning, and the Auckland Transition Agency.
-
That the suggested accountability for all services listed in the 2009/2010
Auckland City Council Services Profile (Transport Committee) be prepared for
discussion with some urgency.
- Waterfront
Governance And Delivery Options
- That the Regional
Governance Committee endorses Auckland City Council advocating for the
establishment of a waterfront development agency to undertake the commercial
property development aspects of the waterfront, with all other functions to
remain with the Auckland Council.
-
That the Regional Governance Committee endorses Auckland City Council
recommending to government and the Auckland Transition Agency that a final
decision on waterfront governance be deferred until after the Auckland Council,
the relevant local board, and the regional transport agency are established to
allow a fully informed decision on the appropriate split of functions to be
made.
-
That the Regional Governance Committee notes that further work is being
undertaken and will be reported back on a range of related issues including
whether the Waterfront Development Agency (WDA) is established as a Council
Controlled Organisation (CCO) or under specific legislation, the ownership
structure and the lifespan of the WDA and integration with the CBD, the local
board, and the Auckland Transport Agency.
- Local Boards And
Wards - Boundaries And Representation Issues
- That the Regional Governance Committee notes the issues currently
under consideration by the Local Government Commission in relation to regional
governance reforms, including:
-
The number and boundaries of wards
-
The number of elected members per ward
-
The number and boundaries of local boards.
-
That the Regional Governance Committee notes that the material to be provided to
the Local Government Commission on 16 October 2009 will include this report and
supporting material based on the presentations of 2 October 2009.
- That the Regional Governance Committee notes that as part of its
submission in response to the draft proposals due to be released by the Local
Government Commission in November 2009, Auckland City Council will present its
formal position on a range of boundary and representation issues including:
-
The number and boundaries of wards
-
The number of elected members per ward
-
The number and boundaries of local boards.
-
That the Regional Governance Committee supports the inclusion of the CBD as an
electoral subdivision within a wider local board area and that in principle the
delegated authority for the CBD area is restricted to residential issues.
-
That the Regional Governance Committee notes the need for non-residential
stakeholders to be included in the governance arrangements for the CBD.
-
That the Regional Governance Committee supports the inclusion of Waiheke and
Great Barrier Islands in the same ward as the CBD.
-
That the Regional Governance Committee supports Avondale, Blockhouse Bay and
Otahuhu retaining their connection with the Auckland isthmus area.
-
That the Regional Governance Committee delegates authority to the Chairperson,
Deputy Chairperson and Councillor Northey to ensure that the material submitted
to the Local Government Commission on 16 October 2009, reflects both the
majority view of the Council and other views of elected representatives.
CARRIED
REPORTS OF OFFICERS
CHIEF EXECUTIVE'S OCTOBER 2009 REPORT
The
Chief executive's responses to councillors' questions was tabled.
[ATTACHMENT 11A]
Deputy
Mayor David Hay moved:
Councillor Christian seconded:
That
council notes the significant matters highlighted within the Chief executive's
report dated 16 October 2009.
Councillor Northey moved the
following amendment by way of addition:
Councillor Boyle seconded:
- That council delegates to the Mayor, Deputy
Mayor, Chair of the Finance and Strategy Committee, and Chair of the Audit and
Risk Committee the authority to authorise and support the Chief executive in
providing appropriate council resources, if requested by Pacific countries hit
by the recent tsunami.
CARRIED
The Chairman put the substantive motion:
- That council notes the significant matters
highlighted within the Chief executive's report dated 16 October 2009.
- That council delegates to the Mayor, Deputy
Mayor, Chair of the Finance and Strategy Committee, and Chair of the Audit and
Risk Committee the authority to authorise and support the Chief executive in
providing appropriate council resources, if requested by Pacific countries hit
by the recent tsunami.
CARRIED
NOTICE OF MOTION - NEW MEETING PROCEDURE REGARDING STATEMENT ON CONFLICTS OF INTEREST
Councillor
Casey moved:
Councillor Roche seconded:
That
Auckland City Council adopts a new reporting procedure for its meetings to
include a statement at the beginning of each agenda that will serve to remind
councillors of their requirement under the Code of Conduct to stand aside from
decision making when a conflict of interest arises, worded as follows:
Conflicts of Interest
The Auckland City Council has acknowledged in its Code
of Conduct that the mayor and councillors must maintain a clear separation
between their personal interests and their duties as an elected member to ensure
they carry out their duties free from bias (whether real or perceived). If an
elected member believes that such a bias exists (whether real or perceived) on
any matter, they are prohibited from participating in any council discussion or
any vote relating to it. This note is provided as a reminder to members to
check that no such conflicts arise in relation to any items on the agenda.
Councillor Bhatnagar moved the
following amendment:
Councillor Millar seconded:
That council requests officers
prepare a report for the Audit and Risk Committee to consider:
- the most appropriate way of reminding councillors of their duties
and responsibilities to transparent and accountable governance
- how elected representatives maintain a clear separation between
personal interests and duties as an elected member
- any requirements for elected representatives to declare conflicts of
interest or perceptions of bias at council, committee and community board
meetings, including any appropriate notes on the agenda to serve as reminders to
those representatives.
CARRIED
Councillors Boyle, Casey and Fryer requested their vote
against the amendment be recorded.
The Chairman put the substantive motion:
That council requests
officers prepare a report for the Audit and Risk Committee to consider:
- the most appropriate way of reminding councillors of their duties
and responsibilities to transparent and accountable governance
- how elected representatives maintain a clear separation between
personal interests and duties as an elected member
- any requirements for elected representatives to declare conflicts of
interest or perceptions of bias at council, committee and community board
meetings, including any appropriate notes on the agenda to serve as reminders to
those representatives.
CARRIED
Councillors Boyle, Casey and Fryer requested their vote
against the substantive motion be recorded.
Deputy Mayor David Hay moved:
Councillor Armstrong seconded:
That item 14 be taken at
this point.
CARRIED
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
Deputy
Mayor David Hay moved:
Councillor Moyle seconded:
That the public be excluded from the following part(s) of the
proceedings of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Finance & Strategy Committee Report No. C6-2009 |
Public conduct of matter would be
likely to result in disclosure of information for which good reason to
withhold exists under section 7. |
Section 7(2)(a) The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the report contains personal information concerning the
directors of Auckland International Airport Ltd. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7. |
CARRIED
COUNCILLOR LOTU-IIGA - PERSONAL ADDRESS - RESIGNATION
Secretarial Note: Councillor Lotu-Iiga tendered his resignation and thanked the
staff and councillors for their support during his time as councillor at
Auckland City Council.
The
Deputy Mayor, David Hay, thanked Councillor Lotu-Iiga for his contribution to
council.
Deputy
Mayor David Hay moved:
Councillor Armstrong seconded:
That Councillor Lotu-Iiga's resignation be accepted with
regret and that he be wished all the best for his future endeavours.
CARRIED
There being no further business
the Chairman declared the meeting closed at 8:25pm.
