Community Board Local Funding
Introduction
| Funding guidelines
| Additional information
| Community board areas and map
| Funds allocated for 2008
Additional information
How Auckland City Council defines a community group
- a non-profit organisation or association of persons with the primary aim
of working to provide services and benefits to the community. A community group
may take part in profit making activities, but the surplus is reinvested in
pursuit of the groups goals
- membership or participation in activities is available to everyone who wishes
to join in
- community groups may be special interest or advocacy groups for particular
sections of the community, eg women or people with disabilities, or campaign
on specific issues like the environment
- community groups do not set fees at a level that effectively exclude most
people who might want to participate
- Organisations which have processes for membership which require joining
procedures, but are inclusive of their activities for the community and some
limited liability companies which operate charitable services under a constitution.
What
to include with your application
- evidence of the costs you expect to incur in delivering your project, for
example a copy of a circular featuring the price of a piece of equipment you
are requesting funding for or a quotation from the suburban newspaper in which
you wish to advertise
- a copy of your latest audited accounts. If these are more than six months
old you must provide an income and expenditure statement for the last 12 months
from your treasurer and a recent bank statement
- a copy of your certificate of incorporation, your rules or constitution
and a bank deposit slip.
New groups who have been operating less than a year
If you don't yet have audited accounts you must provide an income and expenditure
statement for the time your group has been operating from your treasurer. This may
include projected income and expenditure for your group's first year.
It is particularly important for new groups to provide as much information about
their group and its objectives and activities as possible. You may not have a track
record in the community and Auckland City Council needs to be satisfied that you
will be accountable for public monies and can handle your grant.
Groups
who are not a legally constituted society or trust
You can still apply for funding providing you nominate an 'umbrella group' that
agrees to administer funds on your behalf. An umbrella group is a legal entity (ie
an incorporated society or charitable trust) willing to administer funds on behalf
of your group. You will need to talk to your umbrella group before nominating them
as they need to be aware of their obligations and they need to sign the application
form.
Any funding granted will be sent directly to your umbrella group. It is up to
you and your umbrella group to negotiate how your funds will be distributed to you.
Your umbrella group may choose to give you your grant in instalments or in one lump
sum.
For more information on umbrella groups contact
us and ask to speak to a community advisor.
Submitting more than one application
You are encouraged to submit one application unless you have two or more distinct
projects. Funds often have to be distributed to many different initiatives and in
most community board areas more money is requested than is available. Your assessor
may ask which of the projects is your priority, as only one might end up being funded.
Applying
to two community boards (split applications)
If your application covers two community board areas you must indicate which
percentage of your members, or people benefiting from your project, will come from
each area. For example 50 per cent Avondale and 50 per cent Eden/Albert or 60 per
cent from Hobson and 40 per cent from Western Bays.
If your application benefits 75 per cent or more people in one ward, tick only
that ward.
Your application will be presented to both community boards for their consideration
and you will receive notification from each board of their decision. If your application
is successful you may receive two separate cheques.
Obligations to Auckland City Council if you receive
funding
If your groups receives funding from Auckland City Council you will need to complete
and return an accountability form. This form is proof that your grant has been used
for the correct purpose.
In addition Auckland City Council has a policy of auditing some successful recipients
of funding and all groups that receive the largest grants. This will include a visit
from a community advisor.
Reasons
for unsuccessful applications
- the costs applied for are ineligible
- the project applied for starts, or the event will have been held, before
funding will be allocated
- the community board has not been provided with enough information to make
a decision (for example, questions on the application form have not been answered,
quotes have not been provided, financial information provided is out-of-date)
- no one from the group is available to answer queries; the assessor's phone
calls are not returned
- more money is applied for than is available and the project will not proceed
without full funding
- the group have not accounted for previous funding received from Auckland
City Council; the group has failed an Auckland City Council audit
- the activity, project, programme or event is not as much of a priority for
funding as other applications received
- the application is received after 5pm on the application closing date
- the group is not a legally constituted society or trust and no umbrella
group was provided; the group has been removed from the Companies Office register.
Email this page
Format to print