Pre-lodgement meetings
If your development is large or complex, you may benefit from a pre-lodgement meeting |
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A pre-lodgement meeting is with you, your agents, and the
relevant council processing staff and specialists to discuss your development
proposal before you lodge any consents.
The benefits of having a pre-lodgement meeting are:
- you get access to the right council staff to provide advice
- we can identify any potential risks up-front and talk you through options
- you receive clear instructions to help you prepare your application
- you are more likely to submit a complete application so the processing
time should improve.
Who should have one?
You may benefit from a pre-lodgement meeting if your project meets any one of the following criteria.
Project is in the Isthmus
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Building projects
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Land-use / subdivision projects
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Pre-lodgement meetings are compulsory if:
- the project involves re-cladding where the building
- is over 10m in height (outside E2/AS1)
- contains apartments
- has cladding or cladding systems that are not on the council's
cladding register
- is a complex dwelling of specific design
- the new floor area of proposed works is more than 1000m2
- there are four or more household units on site
- the estimated value of proposed works is more than $4 million
- the application relates to staged works
- the way the building is used will change (eg will go from commercial to
residential)
- if building over two allotments
- if establishing or creating a 'mixed use' development.
Pre-lodgement meetings are recommended for:
- recladding works not addressed above
- complex pool fencing projects
- for the first building consent on a multi-unit subdivision
- new premises or converting existing premises that will be used for the
consumption of food and alcohol
- any project that you think has complexities arising from drainage,
flooding hazards or planning issues that would benefit from such a meeting
- developments with complex drainage engineering issues, major
infrastructure or public works
- customers who are new to the building consent application process
- customers with vexing issues that cannot be addressed by a lodgement
officer in 15 minutes
- any other project you think may be complex.
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- it's a large project, eg a shopping mall or apartment complex
- the application is likely to be notified
- involves non-complying activities
- involves more than four residential units or allotments
- combined land-use and subdivision applications, or subdivision consents
involving esplanade reserves or new roads
- S125 and 127 applications
- involves a bylaw dispensation
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Project is in the Gulf Islands
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Building projects
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Land-use / subdivision projects
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- all commercial applications
- estimated value of proposed works is more than $500,000
- involves multiple units
- involves recladding
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- new business or commercial unit
- involves multiple units
- subdivision
- event with amplified music
- more than 18 per cent lot coverage
- more than 4m over ridge line
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Project is in the CBD
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All projects
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- involves non-complying activities
- requires urban design assessment
- involves bylaw dispensation
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Request a meeting
Anyone can request a pre-lodgement meeting even if the project does not fall
into any of the criteria above, however the final decision on whether a pre-lodgement meeting is required falls with
council.
So that we can assess whether or not a meeting is necessary, we
need to learn a bit
about your proposed development.
Please complete this meeting request form or
you can phone us during business
hours to speak with a building officer or planner.
Cancel or reschedule a meeting
You may cancel or re-schedule a meeting up to 48 hours in advance of the
meeting time without penalty.
Please phone us during business
hours to speak with a building officer or planner, or
email us your name and the original date and
time of the meeting and we will get back to you within two working days to
confirm cancellation or set up another meeting.
Fees and how to pay
There is a flat fee of $210.
This covers the costs involved for a planner, a building officer and a
drainage engineer to prepare for the meeting, and for the first hour. Other council specialists will be involved
if required, and this time
will be charged based on time and attendance
Most pre-lodgement meetings will take about an hour, however if your
development is complex the meeting may take longer, or you may need more than
one meeting.
Payment should be made at the time the meeting is confirmed and can be
made by cash, credit
card (Visa, Mastercard, American Express or Diners Club) or cheque.
Updated July 2009
