How to Search using a Browse button
Overview
Using a Browse button
Dialogue box controls
| Overview |
| The Inmagic Choices Browser dialogue box opens when you click a Browse
button on a search page. |
| The dialogue box shows indexed information for which you can search. Entries in the Inmagic Choices Browser are actual indexed entries from the database for that field. |
| To conduct a search: select an item, click Add to add the item to the search page, then submit the query. This eliminates trial-and-error searching and makes searching easier. |
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| Using a Browse button |
- Depending on whether you want to display words or terms (complete entries), select either the Words List or Terms List option button at the bottom of the dialogue box.
- Use one of the following methods to select a word or term from the list:
- Use the PREV and NEXT buttons to browse the list.
- Type one or more characters in the box at the top of the dialogue box and click the Find button to move to that item or the closest match in the list.
- Click the Add button to paste the word or term
into the search page.
- [Optional] Paste additional items, in which case an
"OR" search will be done (for example, smith / jones).
- Click the Search button on the search page.
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| Dialogue Box Controls |
| The following section explains each part of the Inmagic Choices Browser dialogue box: |
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| Find box and button |
| In the box at the top of the dialogue box, type one or more characters, then click the Find button to move to that item (or to the closest matching item) in the Choices List. |
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| Choices List |
| The Choices List consists of two columns, Hits and Keys. The Hits list indicates the number of records that contain the word or term in the field you are searching (see the Field drop-down list at the bottom of the dialogue box for the name of the field). The Keys list shows indexed information for which you can search. Either words or terms appear in the Keys list, depending on the option button selected at the bottom of the dialogue box. |
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| Words List / Terms List option buttons |
| If a field in the search box has both a Term and Word index, you can specify which you want to view by selecting the Terms List or Words List option button. A term is a complete entry, such as the name of an agency. For example, the Terms List for a field named Agency Name shows the complete name of each agency (for example, Anzac Day Committee), while the Words List shows each word individually. This means you can search for either a single word (for example, board) or a complete term (for example, Art Gallery Enterprise Board). |
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| Field drop-down list |
| The Field drop-down list shows the name of the field whose index you are viewing. If a box contains more than one field, you can select the field whose index you wish to view from the drop-down list. You can add criteria from any field listed, to search for the item(s) in all of the fields in the box. |
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| Add button |
| Click the Add button to add the selected item from the Choices List into a box on the search page. You can add more than one item (one at a time). A Boolean OR symbol is added between items that you add. For example, if you add community and board, the box on the search page will show community / board. When you submit the query, you will find records that contain either the word community OR the word board (or both). Before submitting the query, you can change the Boolean symbol to & (which represents AND) or ! (which represents NOT). |
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| Close button |
| Once you have finished adding items to the search box, click the Close button to close the dialogue box. |
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