How to organise events
Organising your event
| Locations and venues
| Getting permission
| Event safety
| Event security
| Resources
| Waste management
| Traffic management
| Funding and your budget
| Licences
| Insurance and damage
| Pay your invoice
Getting permission
You need to obtain an event permit for any event utilising Auckland city's open public space,
pursuant to Auckland City Council consolidated bylaw 20.6.1. We have a team dedicated to assisting you through this
process.
This is an outline of the process to receive a permit for an event:
Step 1
Contact
us with your
event proposal (including the preferred location and dates)
- we will assign a facilitator
to assist you with your query.
- your facilitator will advise you on
venue and date availability, fees and any further licenses you may require.
- we will make a tentative booking.
- we will post or email you an application form and safety information to
complete.
Note - We need a minimum of six weeks before your event
date for low impact events, and three to six months for higher impact events including
those with traffic management.
Step 2
Return completed application form and additional documents such as
site, safety, traffic management, waste and security plans as necessary.
Your
facilitator will be available for any questions on completing the application
documentation.
Step 3
Once your facilitator receives all of the information, they will confirm if a fee
applies and will follow our internal process of seeking approval from relevant
parties. They may request additional information from you.
Your event facilitator will also advise you on other specific aspects of your
event that you may need to address to complete the event permitting process
Note - Depending on the scale of your event, you may need to attend a planning meeting with relevant stakeholders to discuss your
event and address any areas of concern.
Step 4
If all relevant parties approve your event, we will send you a permit via post or email.
If your event is not approved, we will
contact you and advise you in writing of the reasons why we have declined
your application.
Step 5
Your facilitator will contact you after your event to establish how your event
went and set up a debrief meeting, if required.
Published May 2008
