How to organise events
Organising your event
| Locations and venues
| Getting permission
| Event safety
| Event security
| Resources
| Waste management
| Traffic management
| Funding and your budget
| Licences
| Insurance and damage
| Pay your invoice
Traffic management
Road closure
If the event is happening on a street, it may require a road closure. We will
liaise with external agencies (eg, NZ Police, emergency services and bus
companies) on your behalf to gain approval
for the road closure.
Applications for road closures must be received, in writing, at least six weeks
prior to the activity.
When you fill in your application for an event permit you must provide
details of:
- your required road closure
- what human resources you will provide to
manage the closure, eg, marshals
- what equipment you will provide, like
barriers/cones/signage
- map of the road closure area.
It is a legal requirement that road closures are advertised to the public.
There may be advertising costs associated with this which the event organiser
will be required to pay.
Other requirements for a road closure may be:
- hirage of barriers and signs
- marshals and appropriate clothing for them (fluorescent or
identifiable vests or t-shirts)
- traffic management plan
- parking restrictions and associated signage
- advisory signage
- consultation with businesses and residents affected by the road closure
The above may not be required for all road closures.
Contact us
to discuss what the
requirements of your road closure may be and to get advice on the best way
to do things. The scale and impact of your road closure will affect your
budget.
We will assist in advising emergency services, transport services and the
public of the road closure. We can also give advice on how best you can consult
with the other parties affected by the road closure.
Parking
You may need to have vehicles in parking spaces for longer than the stated
times, to allow access for setting up and packing down. We can advise you how
best to accommodate your parking
requirements.
There are a few options to consider when planning the parking for your event.
Parking for public
Parking restrictions will not be changed for the purpose of providing free
parking for those attending the event. However, some options for public parking
are:
- arrange to use local schools, churches, halls etc.
- advertising local parking buildings as part of the event promotion
- park and ride options if parking is far from the event
- use of charter buses.
Parking for event employees/participants
- arranging parking on nearby private properties
- special 'event' parking area (these require a parking pass and marshals to
staff the area)
- use of charter buses
- parking permits and/or temporary resolution
Parking permits can be obtained from Auckland City. There is a charge per day
or per half-day and per space used. Parking permits are only available for goods
vehicles - cars, vans or trucks that are loading/unloading equipment etc.
Temporary resolution
This is a legal amendment to existing parking restrictions. Temporary
resolutions are obtained from us.
There is a fee for processing the
legal documentation.
Parking officers are needed to enforce the restriction and
there is an hourly rate for each officer.
In addition, legal 'no stopping'
signage and advisory signage is required. The advantage of a temporary
resolution is that unauthorised cars may be legally towed from the area.
Consultation with local businesses and residents is needed when a temporary
resolution is put in place.
Updated May 2008
