How to organise events

Organising your event | Locations and venues | Getting permission | Event safety | Event security | Resources | Waste management | Traffic management | Funding and your budget | Licences | Insurance and damage | Pay your invoice

Insurance and damage

There are a number of factors to consider in relation to insurance, damage to property and health and safety issues.

• Indemnity
• Public liability insurance
• Damage bonds

Indemnity

The purpose of an indemnity is to require the person giving the indemnity to meet any claims made against the person who holds the indemnity.

If an event is to take place in an area which is usually open to the public, and which has private property nearby, we need to ensure that no injury occurs to members of the public and that there is no damage to other people's property. Our standard conditions have been drafted with this in mind.

Public liability insurance

This is an insurance policy held by an organiser of an activity.

It provides the organiser with some protection if a third party brings an action against the organiser or when there is a risk of damage.

Without such a policy the organiser would be personally liable.

Public liability insurance will also be important when the organiser has indemnified us, and a third party makes a claim against us.

For further information contact an insurance broker (see Insurance Brokers in the Yellow Pages).

Damage bonds

If you are holding your event in an Auckland City Council venue, you may need to pay a bond to cover potential costs of repairing any damage or clean up if the area is not left in the way it was found.

The bond amount will depend on the area you are using and the scale of activities you are undertaking. You will need to pay the bond at least two weeks before the event, so make sure it is included in your budget.

Contact us if you need any more information about any of the above.

Updated May 2008